Bạn đang xem bài viết Word: Change Caption Numbering From Sequential To Chapter Numbering được cập nhật mới nhất trên website Hoisinhvienqnam.edu.vn. Hy vọng những thông tin mà chúng tôi đã chia sẻ là hữu ích với bạn. Nếu nội dung hay, ý nghĩa bạn hãy chia sẻ với bạn bè của mình và luôn theo dõi, ủng hộ chúng tôi để cập nhật những thông tin mới nhất.
March 31, 2014
Scenario:
You have a Word document that uses outline numbering for each chapter/section heading (e.g. 1.1, 1.2, 2.4.3 etc.).
You have table and figure captions in this document that are numbered in two long sequences – one for tables, one for figures (e.g. Table 1 through 53; Figure 1 through 26).
You want to convert the caption number sequences from a single number sequence to a separate sequence in each chapter/section (e.g. Table 3.2 for the second table in chapter 3).
You want to do this because your document is long and readers can’t easily find the tables/figures they want as numbers like Table 34 are meaningless unless you find the table captions before/after ‘Table 34’. By changing the numbering sequence to include the chapter numbers, your readers will have guideposts to aid their search – if they are in Section 5, they will know that Table 3.2 is back in Section 3 and is the second table in that section.
Ultimately, you want to help your readers find the information they want as quickly as possible.
Prerequisites:
This set of steps ONLY works if you use automated outline numbering for your heading styles. This post does not describe how to set that up (instead see the links in this post: https://cybertext.wordpress.com/2008/09/23/word-2007-outline-numbering/).
***************
There are three main steps in this procedure – updating the table and figure caption numbering, then updating any cross-references that refer to these tables (including any List of Tables of List of Figures you’ve inserted).
Step 1: Update the caption numbering for tables
Place your cursor in front of ANY automated caption number for ANY table.
Change the Label to Table.
Select the Include Chapter Numbering check box.
Optional: Change the Separator. It’s unlikely you’ll need to change the Format or the Style, so leave those as they are.
Step 2: Update the caption numbering for figures
Place your cursor in front of ANY automated caption number for ANY figure.
Change the Label to Figure.
Select the Include Chapter Numbering check box.
Optional: Change the Separator. It’s unlikely you’ll need to change the Format or the Style, so leave those as they are.
Step 3: Update all the cross-references to the figures and tables throughout the document
Press Ctrl+A to select the entire document.
When finished, all your cross-references should now reflect the new numbering sequences. NOTE: Sometimes you have to repeat these steps and update a second time to get them to all update correctly.
See also:
[Links last checked March 2014]
How To Create Numbered Headings Or Outline Numbering In Word 2003 And Earlier Versions
How to number headings and outlines in Word:
2 Don’t use the toolbar numbering or bullet buttons. They’re not what you need either.
3 Apply styles to your headings, preferably Word’s built-in Heading styles.
4 Modify the styles so you can have the font, paragraph and other formatting to suit your needs.
5 Modify the numbering and indenting by modifying the numbering settings of the Heading styles. The styles will manage the numbering and the indents.
How you set up numbered headings depends on what version of Word you have. This page is about setting up numbered headings in Word 2003 and earlier versions. If you have Word 2007 or Word 2010, see How to create numbered headings or outline numbering in Word 2007 and Word 2010.
How to set up your Heading styles
The key to numbering heading is to use Styles. Since there are good reasons for using Word’s built-in Heading styles, this page concentrates on using those Heading styles.
Before you begin the numbering, make sure your Heading styles are set up appropriately.
Modify the Heading 1 style so that it is based on “No style”. Modify Heading 2 so it’s based on Heading 1. Modify Heading 3 based on Heading 2. And so on. Not everyone does this, but I find it useful because of the way the formatting of Word’s styles cascade.
Now, modify the Paragraph settings of every Heading style so that the Left Indent is 0, and the Special indent is set to (none). Do this even if you want your headings to be indented from the left margin, and even if you want a hanging indent. Why? Because for outline-numbered styles, we will set the paragraph indent and the hanging indents (if any) when we set up the numbering.
How to create your outline numbering
Put your cursor in a Heading 1 paragraph.
You’re now in the Customize Outline Numbered List dialog. Within this dialog box, you have to define the numbering you want for all your numbering levels without leaving the dialog box. That means that within this dialog box, you have to define the numbering you want for all your heading styles. Only then can you leave the dialog box.
Reset the ListGallery before you start.
Then, choose one of the pre-set schemes in the second row. They are already set up to be linked to the Heading styles.
Set up the levels and link your styles
Down the bottom of the dialog, Link Level 1 to style “Heading 1”, link level 2 to style “Heading 2”, link level 3 to style “Heading 3” and so on. There’s no harm in doing all 9 levels, even if you don’t intend to use all 9. It may even be a good idea.
Don’t leave the Customize box yet!
Numbering for the first level
In the Level list, choose Level 1.
The Number format box shows you how your numbering will look. If you chose the first of the pre-set options, it will say 1). If you don’t want the ), delete it. If you want your number to be followed by a period, add a . If you want a different numbering style (for example, roman numbers or letters), choose one from the Number style box. If you want a word to appear before the number (for example, “Section “, “Chapter ” or “Part “), type the word before the number. (Note: If the Number Style box is greyed out, un-tick Legal Style Numbering at the bottom right of the dialog box.)
If you get completely confused, delete everything in the Number format box, and start again.
Don’t leave the Customize box yet!
Numbering for all lower levels
For second and subsequent levels, indicate in the Previous Level Number box whether you want to include the number from the previous level.
Figure 1: Use the Restart Numbering After setting to avoid numbering like this.
Tick the box that says Restart Numbering After, and ensure it’s set to the correct level. So restart Level 2 after Level 1, for example. If you don’t do this, your numbering will look like the text in Figure 1.
When you’re just beginning, you can end up with wonderful messes in the Number format box. It doesn’t help that this dialog box is not laid out in the most obviously intuitive way. If you end up in a mess, do the following.
Delete everything in the Number format box.
If you want text before the number (for example, “Chapter ” or “Part “), type the text in the Number format box.
If you want numbering from a previous level, choose that level.
If you want punctuation between the previous level’s number and the new number for this style, add it to the Number format box.
Choose your style for this level’s numbering from the Number Style box.
Don’t leave the Customize box yet!
Controlling the indenting around numbers
Figure 2: You can set the indents to control your numbering in the Customize Outline Numbered List dialog.
You also control the indents from the Customize Outline Numbered List. You can’t control the indents by modifying the Paragraph format of the style. If you do, Word will simply override you.
The Number Position and Text Position parts of the dialog box control indents. How they work is shown in Figure 2.
I find it hard to decipher what the dialog box options mean (note that not all these options are available before Word 2002). My translations are:
Number Position-Aligned at = How far in from the left margin do you want the number?
Text Position-Tab Space After = How far in from the left margin do you want the text on the first line to start?
If you set this to a number less than the Number Position-Aligned At setting, Word ignores your choice and improvises.
If your number won’t fit in the space you allocate (for example, “Section 12.3.9.4” won’t fit in 1 cm), Word will push the text to the next tab stop.
Text Position-Indent at = How far in from the left margin do you want the text on the second and subsequent lines to start? (If you want the text on the second and subsequent lines to start directly under the text on the first line, set this to equal the Tab Space After measure.)
So, set the Text Position and Number Position settings for each Level in your headings scheme.
Now, for each Level, indicate whether you want the number followed by a Tab, a Space or Nothing.
Now you’ve defined the numbering for your headings, you are ready to go and apply the styles to your paragraphs. If you apply them and they’re not formatted as you like, you can modify the styles.
How to maintain and modify your outline numbering
How to change the font or paragraph format of your headings
In the future, when you want to change anything about your heading levels, modify the style, not the individual paragraph. If you want Heading 2, for example, to be green and not bold, go to a Heading 2 paragraph and modify the style.
Note: You can’t change the left indents of numbered styles by modifying the Paragraph settings of your style. (Well, you can, but your hard work will be overridden by Word at the drop of a hat.) To change the indents that control your numbering, read on.
How to change the indenting or numbering of your headings
If you want to change the numbering or the indentation of your headings, you must put your cursor in a Heading 1 style paragraph. Yes, even if you want to change the numbering or the indents of Heading 4 or Heading 7, you must start with your cursor in a Heading 1 paragraph.
That’s right: you control the indenting of numbered paragraphs by modifying the Numbering settings, not the Paragraph settings.
(And remember your promise to use the same pre-set position every time. If you don’t, hell will rain upon you, your dog won’t love you any more, and your numbering is likely to go ballistic.)
Related articles
How to create numbered headings or outline numbering in your Microsoft Word document
How To Create Numbered Headings Or Outline Numbering
Quick reference to numbering headings and paragraphs in Word
1 Don’t use the pretty numbering or bullet buttons on the toolbar or the ribbon. They look inviting, but they’re not what you need.
2 Don’t use the toolbar numbering or bullet buttons. They’re not what you need either.
3 Apply styles to your headings, preferably Word’s built-in Heading styles.
4 Modify the styles so you can have the font, paragraph and other formatting to suit your needs.
5 Modify the numbering and indenting by modifying the numbering settings of the Heading styles. The styles will manage the numbering and the indents.
Managing numbered headings and outline numbering in anything but the simplest of Microsoft Word documents can easily drive you crazy. You seem to go round and round in circles, and never end up with what you want. And just when you get close, it falls to pieces.
You are not alone!
This page lays out the basics of how to set up outline numbering in Word. For more details, see the links at the bottom of this page.
The key is to use Styles. Since there are good reasons for using Word’s built-in Heading styles, this page concentrates on using those Heading styles.
How to set up numbering depends on which version of Word you have
How you set up numbered headings depends on what version of Word you have.
See
or
Five other things to think about
Once you have your numbering set up the way you want it, there are some other things to think about:
Let’s say you just created a paragraph in Heading 1 style. Now, you press Enter to go on to create the next paragraph. What style will that paragraph be in? You can modify a style to stipulate the style Word uses for the following paragraph. So you could set it up so that, when you’re entering text, a Heading 1 will be followed by a Heading 2. And, you could set it up so that a paragraph in Heading 2 will be followed by a paragraph in style Body Text.
If you need to update the styles in your document from its template, see How to safely update a document’s styles from its template without using the Organizer at the MS Word MVP FAQ site.
Why go to all this bother?
Too good to be true?
Grateful acknowledgement
Almost everything I learned about Word’s numbering I learned from the Word newsgroups (especially the Microsoft Word Numbering newsgroup) and from the MS Word MVP FAQ site. The contributions of John McGhie (especially his article about Word’s Numbering Explained on the MS Word MVP FAQ site) and Dave Rado are significant. The current page represents a mere summary and application of some of that work.
(Archives) Microsoft Word 2007: Outlining: Bullet And Numbering Options
Last updated Monday, Aug. 31, 2020, at 10:36 a.m.
This article is based on legacy software.
An outline’s hierarchy is separated by levels. You can customize these levels by adding bullets or numbers. Bullets and numbers are useful because they help a user locate headings and levels with relative ease.
Customizing the Settings and Levels
Word provides various default outline settings. If you do not want to use these settings, you can create your own. You can customize the levels of both bulleted and numbered outline lists by using the Ribbon. Among the features you can customize are: the font of your bullets or numbers, their positions, and their numbering styles.
Customizing Outline Numbered Lists
Place the insertion point within the desired list
The Multilevel List pane appears.
Select an outline option
To customize your list, use one or more of the following options :
To customize style, from the Home command tab, in the Styles group, select the desired style
To customize font style, from the Home command tab, in the Font group, select the desired style
Repeat steps 1-4 for each outline level
Applying Outline Numbering to Existing Text
Bulleted or numbered lists can be applied to selected text at any time. To learn the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.
Select the text you want to apply outline numbering to
The Multilevel List pane appears.
Select the desired outline option The bullets or numbers are applied to your selected text. (Optional) To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above
Applying Outline Numbering as You Type
You can select and customize your outline list prior to typing any list items. For instructions on the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.
Place the insertion point where list is to begin
The Multilevel List pane appears.
Select the desired list option
(Optional) To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above
Type the text for the first list item NOTE: Word will automatically number or bullet your headings accordingly.
Adding or Deleting Levels
After you have customized your outline, you may need to add or delete levels. If you have a customized outline, added levels will automatically follow the customized format. Your customized outline will automatically adjust to deleted levels as well.
Adding a Level
Place the insertion point above the location where you want to insert a new level
Press [Enter] The new level appears with the appropriate outline symbol to the left.
Deleting a Level
Select the level you want to delete
Press [Delete]
Helpful Keyboard Shortcuts
Here are some helpful keyboard shortcuts to use when promoting/demoting the different levels and paragraphs of your outline.
Action Key Combination Advance to next list item [Enter] Promote a list item [Shift] + [Tab] OR [Alt] + [Shift] + [Left Arrow] Demote a list item [Tab] OR [Alt] + [Shift] + [Right Arrow] Demote to body text [Ctrl] + [Shift] + [N] Select list item above [Alt] + [Shift] + [Up Arrow] Select list item below [Alt] + [Shift] + [Down Arrow]
Cập nhật thông tin chi tiết về Word: Change Caption Numbering From Sequential To Chapter Numbering trên website Hoisinhvienqnam.edu.vn. Hy vọng nội dung bài viết sẽ đáp ứng được nhu cầu của bạn, chúng tôi sẽ thường xuyên cập nhật mới nội dung để bạn nhận được thông tin nhanh chóng và chính xác nhất. Chúc bạn một ngày tốt lành!