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IntroductionAs you design your document and make formatting decisions, you will need to consider line and paragraph spacing. You can increase spacing to improve readability and reduce it to fit more text on the page.
Optional: Download our practice document.
Watch the video below to learn how to fine tune line and paragraph spacing in your documents.
About line spacingLine spacing is the space between each line in a paragraph. Word allows you to customize the line spacing to be single spaced (one line high), double spaced (two lines high), or any other amount you want. The default spacing in Word is 1.08 lines, which is slightly larger than single spaced.
In the images below, you can compare different types of line spacing. From left to right, these images show default line spacing, single spacing, and double spacing.
Line spacing is also known as leading (pronounced to rhyme with wedding).
To format line spacing
Select the text you want to format.
The line spacing will change in the document.
Fine tuning line spacingYour line spacing options aren’t limited to the ones in the Line and Paragraph Spacing menu. To adjust spacing with more precision, select Line Spacing Options from the menu to access the Paragraph dialog box. You’ll then have a few additional options you can use to customize spacing.
Exactly:When you choose this option, the line spacing is measured in points, just like font size. For example, if you’re using 12-point text, you could use 15-point spacing.
At least: Like the the Exactly option, this lets you choose how many points of spacing you want. However, if you have different sizes of text on the same line, the spacing will expand to fit the larger text.
Multiple: This option lets you type the number of lines of spacing you want. For example, choosing Multiple and changing the spacing to 1.2 will make the text slightly more spread out than single-spaced text. If you want the lines to be closer together, you can choose a smaller value, like 0.9.
Paragraph spacingJust as you can format spacing between lines in your document, you can adjust spacing before and after paragraphs. This is useful for separating paragraphs, headings, and subheadings.
To format paragraph spacing:In our example, we’ll increase the space before each paragraph to separate them a bit more. This will make it a little easier to read.
Select the paragraph or paragraphs you want to format.
The paragraph spacing will change in the document.
From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can control how much space there is before and after the paragraph.
You can use Word’s convenient Set as Default feature to save all of the formatting changes you’ve made and automatically apply them to new documents. To learn how to do this, read our article on Changing Your Default Settings in Word.
Challenge!
Open our practice document.
Select the the date and the address block. This starts with April 13, 2023, and ends with Trenton, NJ 08601.
Change the spacing before the paragraph to 12 pt and the spacing after the paragraph to 30 pt.
Select the body of the letter. This starts with I am exceedingly and ends with your consideration.
Change the line spacing to 1.15.
When you’re finished, your page should look like this:
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Word 2013: Line And Paragraph Spacing
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IntroductionAs you design your document and make formatting decisions, you will need to consider line and paragraph spacing. You can increase spacing to improve readability or reduce it to fit more text on the page.
Optional: Download our practice document.
About line spacingLine spacing is the space between each line in a paragraph. Microsoft Word allows you to customize the line spacing to be single spaced (one line high), double spaced (two lines high), or any other amount you want. The default spacing in Word 2013 is 1.08 lines, which is slightly larger than single spaced.
In the images below, you can compare different types of line spacing. From left to right, these images show the default line spacing, single spacing, and double spacing.
Line spacing is also known as leading (pronounced to rhyme with wedding).
To format line spacing:Fine tuning line spacing
Your line spacing options aren’t limited to the ones in the Line and Paragraph Spacing menu. To adjust spacing with more precision, select Line Spacing Options from the menu to access the Paragraph dialog box. You’ll then have a few additional options you can use to customize spacing:
Exactly:When you choose this option, the line spacing is measured in points, just like font sizes. Generally, the spacing should be slightly larger than the font size. For example, if you’re using 12-point text, you could use 15-point spacing.
Like the Exactly option, this option lets you choose how many points of spacing you want. However, if you have different sizes of text on the same line, the spacing will expand to fit the larger text.
This option lets you type the number of lines of spacing you want. For example, choosing Multiple and changing the spacing to 1.2 will make the text slightly more spread out than single-spaced text. If you want the lines to be closer together, you can choose a smaller value like 0.9.
Paragraph spacingBy default, when you press the Enter key Word 2013 moves the insertion point down a little farther than one line on the page. This automatically creates space between paragraphs. Just as you can format spacing between lines in your document, you can adjust spacing before and after paragraphs. This is useful for separating paragraphs, headings, and subheadings.
To format paragraph spacing:In our example, we’ll increase the space before a paragraph to separate it from a heading. This will make our document easier to read.
Select the paragraph spacing you want to use. In our example, we’ll select Add Space Before Paragraph.
From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can control how much space there is before and after the paragraph.
You can use Word’s convenient Set as Default feature to save all of the formatting changes you’ve made and automatically apply them to new documents. To learn how to do this, read our article on Changing Your Default Settings in Word.
Challenge!
Open an existing Word 2013 document. If you want, you can use our practice document.
Change the line spacing of some text. If you’re using the example, change the line spacing of the paragraph in the Summary section so it is single spaced.
Change the paragraph spacing between two paragraphs. If you’re using the example, add paragraph spacing after each paragraph in the Experience section.
If you are using the example, change the line and paragraph spacing so the entire resume fits on one page.
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Word 2010: Line And Paragraph Spacing
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IntroductionAn important part of creating effective documents lies in the document design. When designing your document and making formatting decisions, you will need to know how to modify the spacing. In this lesson, you will learn how to modify the line and paragraph spacing in various ways.
Line spacingAdjusting the line spacing will affect how easily your document can be read. You can increase spacing to improve readability, or reduce it to fit more text on the page.
Optional: You can download this example for extra practice.
About line spacingLine spacing can either be measured in lines or points. For example, when text is double spaced, the line spacing is two lines high. On the other hand, you might set 12-point text with something like 15-point spacing, which gives enough height for the text plus a little extra space. You can reduce the line spacing to fit more lines on the page, or you can increase it to improve readability.
Line spacing is also known as leading (pronounced to rhyme with wedding).
To format line spacing:
Select the text you want to format.
Select the desired spacing option from the drop-down menu.
From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can adjust the line spacing with even more precision.
If you select At least or Exactly in the Paragraph dialog box, the line spacing will be measured in points. Otherwise, it will be measured in lines.
Paragraph spacingJust as you can format spacing between lines in your document, you can choose spacing options between each paragraph. Typically, extra spaces are added between paragraphs, headings, or subheadings. Extra spacing between paragraphs can make a document easier to read.
To format paragraph spacing:
Select Add Space Before Paragraph or Remove Space After Paragraph from the drop-down menu.
From the drop-down menu, you can also select Line Spacing Options to open the Paragraph dialog box. From here, you can control exactly how much space there is before and after the paragraph.
You can use Word’s convenient Set as Default feature to save all of the formatting changes you’ve made and automatically apply them to new documents. To learn how to do this, read our article on Changing Your Default Settings in Word.
Challenge!
Open an existing Word document. If you want, you can use this example.
Change the line spacing of a paragraph of text.
Change the paragraph spacing between body text and a heading.
If you are using the example, change the line and paragraph spacing so the entire resume fits on one page.
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Hướng Dẫn Toàn Tập Word 2013 (Phần 9): Sử Dụng Line And Paragraph Spacing
Khi chỉnh sửa và định dạng văn bản, bạn sẽ cần lưu ý đến công cụ Line và Paragraph Spacing – khoảng cách dòng và đoạn. Bạn có thể tăng khoảng cách giữa các chữ, các dòng và các đoạn để hỗ trợ việc đọc dễ dàng hơn hoặc giảm khoảng cách để các chữ có thể nằm trong cùng một trang.
A. Khoảng cách giữa các dòngLine spacing là khoảng cách giữa các dòng trong một đoạn. Microsoft Word cho phép bạn tùy chỉnh khoảng cách dòng như single spaced ( cách đơn), double spaced ( cách hàng đôi), hoặc một khoảng cách bất kỳ mà bạn muốn. Khoảng cách mặc định trong Word 2013 là 1,08 dòng, lớn hơn một chút so với khoảng cách dòng đơn.
I. Định dạng khoảng cách dòng:1. Chọn văn bản bạn muốn định dạng.
2. Trên tab Home, nhấp vào lệnh Line and Paragraph Spacing. Một trình đơn thả xuống sẽ xuất hiện.
3. Di chuyển chuột qua các tùy chọn khác nhau. Một bản xem trước của khoảng cách dòng sẽ xuất hiện trong văn bản tài liệu. Chọn khoảng cách dòng mà bạn muốn sử dụng.
4. Khoảng cách dòng trong văn bản sẽ thay đổi.
II. Tùy chỉnh khoảng cách dòngBạn có thể điều chỉnh không giới hạn khoảng cách dòng trong menu Line and Paragraph Spacing. Để điều chỉnh khoảng cách chính xác, chọn Line Spacing Options trên thanh công cụ, hộp Paragraph sẽ xuât hiện cùng với các tùy chỉnh bổ sung.
Exactly: Khi chọn tùy chọn này, khoảng cách dòng được đo với đơn vị là point (pt), giống như kích thước phông chữ. Nhìn chung, khoảng cách giữa các dòng sẽ lớn hơn một chút so với kích thước phông chữ. Ví dụ, nếu bạn đang sử dụng cỡ chữ là 12pt thì có thể sử dụng độ dãn dòng là 15pt.
At least: Giống với tùy chỉnh Exaclty, tùy chỉnh này cho phép bạn có thể chọn kích cỡ pt tùy ý. Tuy nhiên, nếu kích cỡ các chữ trên cùng một dòng khác nhau, khoảng cách này sẽ được dãn với chữ lớn hơn.
Multiple: Trong tùy chỉnh này, bạn sẽ nhập độ dãn dòng mong muốn. Ví dụ, chọn Muptiple và sửa độ dãn là 1,2; văn bản sẽ dãn hơn một chút so với văn bản để khoảng cách đơn. Nếu bạn muốn các dòng co lại, chọn giá trị thấp hơn như 0,9 chẳng hạn.
B. Khoảng cách đoạnTheo mặc định, khi bạn bấm phím Enter, Word 2013 di chuyển điểm chèn xuống xa hơn so với một dòng trên trang. Điều này tự động tạo khoảng trống giữa các đoạn. Cũng như bạn có thể định dạng khoảng cách giữa các dòng trong văn bản tài liệu, bạn có thể điều chỉnh khoảng cách trước và sau các đoạn văn với nhau. Điều này rất hữu ích cho việc phân đoạn, tiêu đề và tiêu đề phụ.
Định dạng khoảng cách đoạn văn:Ví dụ trong phần này, chúng ta sẽ tăng khoảng cách trước mỗi đoạn để tách biệt chúng và tạo cảm giác dễ nhìn.
1. Chọn một hoặc các đoạn văn mà bạn muốn định dạng.
2. Trên tab Home, chọn lệnh Line and Paragraph Spacing. Tiếp theo, nhấp vào Add Space Before Paragraph hoặc Remove Space After Paragraph từ menu thả xuống. Một bản xem trước khoảng cách đoạn văn sẽ xuất hiện trong văn bản tài liệu.
3. Chọn khoảng cách giữa các đoạn tùy ý. Nhưng ở ví dụ này, chúng ta sẽ chọn Add Space Before Paragraph.
4. Khoảng cách của đoạn văn sẽ thay đổi.
Từ trình đơn thả xuống, bạn cũng có thể chọn Line Spacing Options (Tùy chọn khoảng cách dòng) để mở hộp thoại Paragraph. Từ đây, bạn có thể kiểm soát dòng khoảng cách trước và sau đoạn văn.
Ngoài ra, bạn có thể sử dụng tính năng Set as Default của Word để lưu tất cả những thay đổi định dạng mà bạn đã thực hiện và tự động áp dụng chúng vào các tài liệu mới.
Powerpoint 2010: Indents And Line Spacing
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IntroductionIndentation and line spacing are two important features you can use to change the way text appears on a slide. Indentation can be used to visually set paragraphs apart from one another or to create multilevel lists, while line spacing can be adjusted to improve readability or to fit more lines on the slide.
In this lesson, you will learn how to indent text and modify the line spacing.
Indentation and line spacingIndentation is a useful tool for making your text more readable. When used in paragraphs, a first-line indent helps to set paragraphs apart from one another. When used in bulleted or numbered lists, indents can change the level of each line to form a multilevel list. Line spacing is another tool you can use to control how text looks on the slide. It can be used to improve readability or to fit more lines on the slide.
Optional: You can download this example for extra practice.
To indent using the Tab key:A quick way to indent is to use the Tab key. In a normal paragraph, this will create a first-line indent, but if the paragraph is part of a bulleted or numbered list, the entire paragraph will be indented.
Place the insertion point at the very beginning of the paragraph you want to indent.
Press the Tab key. The paragraph will now be indented.
To use the Indent commands:If you want to indent all of the lines in a paragraph, you can use the Indent commands on the Home tab. For lists, the Indent commands work the same way as the Tab key.
Select the text you want to indent.
The selected text will update to reflect the new indent.
When you indent some of the lines in a bulleted or numbered list, it is called a multilevel list. Multilevel lists are useful if you want to create an outline or hierarchy. You may want to choose a different bullet style for different levels of the list to make them stand out even more.
Fine-tuning indentsSometimes you may want to fine tune the indents and tabs in your presentations. You can do this by adjusting the indent markers and tab stops on the ruler. By default, the ruler is hidden, so you’ll first need to show the ruler.
To show the ruler:
Select the View tab.
For full instructions on fine tuning indents and tabs, check out our lesson on Using Indents and Tabs.
Customizing bullet spacingWhen working with lists, PowerPoint allows you to adjust the space between a bullet and the text by using the first-line indent marker or the hanging indent marker. The ability to increase and decrease the indentation allows you to customize lists to meet your needs.
To change bullet spacing:
Select the lines you want to change.
On the ruler, drag the first-line indent marker to the right or left. The bullet will move independently from the text. Alternatively, you can drag the hanging indent marker to move the text without moving the bullet.
Line spacingPowerPoint allows you to adjust the amount of space between each line in a paragraph. You can reduce the line spacing to fit more lines on a slide, or you can increase it to improve readability. PowerPoint may automatically change the font size when you adjust the line spacing, so increasing the line spacing too much may cause the text to be too small.
To format line spacing:
Select the text you want to format.
Select the desired spacing option from the drop-down menu.
If you want to adjust the line spacing with even more precision, select Line Spacing Options from the drop-down menu. The Paragraph dialog box will open, allowing you to fine tune the line spacing and adjust the paragraph spacing, which is the amount of spacing that is added before and after each paragraph.
Challenge!
Open an existing PowerPoint presentation. If you want, you can use this example.
Add an indent to a paragraph. If you are using the example, indent the two paragraphs on slide 2.
Indent some of the lines in a list. If you are using the example, use the list on slide 3.
Show the ruler.
Move the bullet by dragging the first-line indent marker.
Change the line spacing.
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