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Lesson 21: Working with Tables
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IntroductionA table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data.
In this lesson, you will learn how to convert text to a table, apply table styles, format tables, and create blank tables.
Inserting and modifying tablesIn Word, tables are useful for organizing and presenting data. You can create a blank table, convert text to a table, and apply a variety of styles and formats to existing tables.
Optional: You can download this example for extra practice.
To insert a blank table: To convert existing text to a table: To add a row above an existing row:You can also add rows below the insertion point. Follow the same steps, but select Insert Rows Below from the menu.
To add a column: To delete a row or column: To apply a table style: To change table style options:Once you’ve chosen a table style, you can turn various options on or off to change the appearance of the table. There are six options: Header Row, Total Row, Banded Rows, First Column, Last Column, and Banded Columns.
Depending on which table style you’re using, certain table style options may have a somewhat different effect. You may need to experiment to get the exact look you want.
To add borders to a table: Modifying a table using the Layout tabWhen you select a table in Word 2010, Design and Layout tabs appear under Table Tools on the Ribbon. Using commands on the Layout tab, you can make a variety of modifications to the table.
Change Text Direction
Making the text vertical can add style to your table and saves space, allowing you to fit more columns in your table.
Align Cell Text
By changing the alignment of a cell, you can control exactly where the text is located. In the example below, the cell text is aligned to the bottom-right.
Distribute Rows/Columns
To keep your table looking neat and organized, you may want to distribute the rows or columns equally, which makes them all the same size. You can distribute the rows or columns for the entire table or just a portion of it.
Change Cell Size
Merge and Split Cells
Some tables require a layout that doesn’t conform to the standard grid. In these cases, you may need to merge or split cells.
Add Rows and Columns
You can insert or delete rows and columns in your table. This can be especially useful if you need to add something to the middle of your table.
Challenge!
Open an existing Word document. If you want, you can use this example.
Convert some text into a table. If you are using the example, convert the text below By Client.
Apply a table style, and experiment with the table style options. If you are using the example, see if you can make the table match the By Salesperson table above it.
Delete a row from the table.
Insert a blank table with five rows and four columns.
Add borders to the blank table.
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Word 2010: Working With Lists
Lesson 10: Working with Lists
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IntroductionBulleted and numbered lists can be used in your documents to format, arrange, and emphasize text. In this lesson, you will learn how to modify existing bullets, insert new bulleted and numbered lists, select symbols as bullets, and format multilevel lists.
Using bulleted and numbered listsWhen you want to organize lists in Word, you can format them as either bulleted or numbered lists. Word offers a variety of bullet options that allow you to customize your lists to suit your needs.
Optional: You can download this example for extra practice.
To create a list:When you’re editing a list, you can press Enter to start a new line, and the new line will automatically have a bullet or number. When you’ve reached the end of your list, press Enter twice to return to normal formatting.
Bullet options To use a symbol as a bullet: To change the bullet color: Multilevel listsMultilevel lists allow you to create an outline with multiple levels. In fact, you can turn any bulleted or numbered list into a multilevel list by placing the insertion point at the beginning of a line and pressing the Tab key to change the level for that line. You can then use the Multilevel List command to choose the types of bullets or numbering that are used.
A multilevel list
To create a multilevel list: To change the level of a line:
Place the insertion point at the beginning of the line.
Placing the insertion point at the beginning of a line
Press the Tab key to increase the level.
Pressing the Tab key to increase the level of a line
Hold Shift and press Tab to decrease the level.
Challenge!
Open an existing Word document. If you want, you can use this example.
Format some text as a bulleted or numbered list. If you’re using the example, use the list of New Clients on page 2.
Insert a new numbered list into the document.
Modify the color of a bullet.
Use the Tab key to change the levels of some of the lines.
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Word 2010: Working With Shapes
Lesson 14: Working with Shapes
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IntroductionYou can add a variety of shapes to your document, including arrows, callouts, squares, stars, and flowchart shapes. Want to set your name and address apart from the rest of your resume? Use a line. Need to create a diagram showing a timeline or process? Use flowchart shapes.
In this lesson, you will learn how to insert a shape and format it by changing its fill color, outline color, shape style, and shadow effects. Additionally, you will learn how to apply 3D effects to shapes.
Using shapesWord’s large shape collection allows you to organize and design the image you want. While you may not need shapes in every document you create, they can add visual appeal. To use shapes effectively, you’ll need to know how to insert a shape and format it by changing its fill color, outline color, and shape style, as well as add 3D effects.
To insert a shape: To resize a shape:
If you drag the sizing handles on any of the four corners, you will be able to change the height and width at the same time. The sizing handles on the top or bottom of the shape will only allow you to resize vertically, while the handles on the left and right sides will resize the shape horizontally.
To change the order of shapes:If one shape overlaps another, you may need to change the ordering so the correct shape appears in front. You can bring a shape to the front or send it to the back. If you have multiple images, you can use Bring Forward or Send Backward to fine tune the ordering. You can also move a shape in front of or behind text.
In some cases, the ordering option you select will not affect the ordering of the shapes. If this happens, select the same option again or try a different option.
Changing a shape’s appearance To change to a different shape: To change the shape style: To change the shape fill color: To change the shape outline: To change shadow effects: 3D effectsThere are two types of effects you can apply to your shapes to give them a 3D appearance: 3-D Rotation and Bevel. 3-D Rotation gives the appearance that you are viewing the object from a different angle, and it can be applied to any shape. Bevel adds thickness and a rounded edge to shapes, but it doesn’t work with every type of shape.
To use 3-D Rotation: To use bevel:Viewing the 3-D Options
Challenge!
Create a new Word document.
Insert a shape.
Change the shape to a different shape.
Change the fill color.
Change the outline color.
Try various shadow effects.
Try various 3D effects.
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Change Word’S Default Table Properties To Suit The Way You Work
By default, Word inserts a table with borders. If that’s not your preference, change these default settings.
Word’s a wiz at inserting and formatting tables, but by default, tables have borders. If you have to delete borders a lot, consider changing the default border property for tables. First, I’ll show you a quick way to delete borders for a single table. Then, I’ll show you how to change the default properties, so Word will insert a borderless table, by default.
Deleting borders onceWhen you insert a table using the Table option on the Insert tab (or the Table menu in Word 2003), the resulting table has borders.
If you’re using Word 2010, you can quickly remove those borders as follows:
In Print Layout (Normal) view, Word displays a light blue broken line to indicate the cell dimensions, but you won’t see those lines in Print Preview, and Word won’t print them.
Changing the border defaultOccasionally removing the borders from a table is a simple task. If you do so frequently, consider changing the default settings as follows in 2010 and 2007:
In the Table Styles group, find an autoformat that best represents the default format you want. In this case, we’ll use the first autoformat, named Table Grid.
In the resulting dialog, choose No Border from the Borders dropdown.
After removing the borders from the Table Grid autoformat, you’re ready to set it as the new default, as follows:
Choose Set As Default.
In the resulting dialog, select the All Documents Based On The chúng tôi Template. If you retain the default, This Document Only, Word will use the format as the default in the current document only.
In Word 2003, you can change the default and set it as a default via the same dialog, as follows:
Choose Table AutoFormat from the Table menu.
In the resulting dialog, choose Table Grid (you can choose any format you like, I’m choosing the simplest).
In the resulting dialog, choose No Border from the Borders dropdown.
Check the Add To Template option in the bottom-left corner. Don’t check this option unless you want to change the default for all new documents.
After changing the default in the Normal template, Word will insert tables with no borders. Choose the default options that you use the most and alter them as needed after the fact rather than settling for Microsoft’s default and always changing them.
Word 2010: Working With Headers And Footers
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IntroductionYou can make your document look professional and polished by utilizing the header and footer sections. The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain information such as the page number, date, and document name.
In this lesson, you will learn how to insert and edit headers and footers.
Headers and footersHeaders and footers can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.
To insert a header or footer:
Select the Insert tab.
From the drop-down menu, select Blank to insert a blank header or footer, or choose one of the built-in options.
The Design tab will appear on the Ribbon, and the header or footer will appear in the document.
Type the desired information into the header or footer.
To insert the date or time into a header or footer:
Place a check mark in the Update Automatically box if you would like it to always reflect the current date. Otherwise, it will not change when the document is opened at a later date.
To remove content controls:By default, some of the built-in headers and footers have snippets of text that are called content controls. Content controls can contain information such as the document title or company name, and they allow you to enter this information into a form field.
However, you’ll often just want to type a normal header without any content controls. To do this, you’ll need to remove any content control fields from the header or footer.
Other header and footer options
There are many other header and footer options you can use to design these sections of your document. You can review the Header & Footer Tools Design tab to view and explore these options.
Adding page numbersWord can automatically label each page with a page number and place it in a header, footer, or side margin. You can add page numbers to an existing header or footer, or you can insert page numbers into a new header or footer.
To add page numbers to an existing header or footer:
Select the header or footer. The Design tab will appear.
Place the insertion point where you want the page number to be. You can place it anywhere except inside a content control field.
From the Design tab, select the Page Number command.
If you’ve already typed information into your header or footer, it’s important to place the page number at the Current Position to avoid losing anything. If you select a page number from Top of Page or Bottom of Page, it will delete anything you’ve already added to the header or footer.
To insert page numbers into a new header or footer:To hide the page number on the first page:
In some documents, you may not want the first page to show the page number. You can hide the first page number without affecting the rest of the pages.
Select the header or footer that contains the page number.
From the Design tab, place a check mark next to Different First Page. The header and footer will disappear from the first page. If you want, you can type something new in the header or footer, and it will only affect the first page.
To format page numbers:
Select the header or footer that contains the page number.
From the Design tab, select the Page Number command.
If you’ve created a page number in the side margin, it’s still considered part of the header or footer. You won’t be able to select the page number unless the header or footer is selected.
An alternative way to modify your page numbering is by using section breaks. To learn how to do this, read our article on Modifying Page Numbers in Word.
Challenge!
Create a new Word document.
Create a blank header.
Add your name in the header of a document.
Right-align the text in the header.
Select a built-in footer.
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Word 2013 &Amp; 2023 – Table ‘Repeat Header Row’ Not Working
Formatting documents in Word can be extremely frustrating.
Often Word completely disregards the ‘repeat header row’ setting – leaving you with a table that just doesn’t behave.
Sometimes, no matter what options are selected the ‘Repeat as header row at top of each page’ option doesn’t work as expected, if at all.
The solution is simple, and quite baffling why it works where the other option does not.
Select the table,
at the top of the Window, under under ‘TABLE TOOLS’ open the ‘LAYOUT’ tab,
For whatever reason, where the normal option fails to work this button some how fixes the table and makes the header row repeat across pages.
Help! What if this didn’t work!Here’s a few tips if the above didn’t help.
Method 1: Text wrapping must be set to ‘None’Repeatable headers DO NOT work with text wrapping enabled.
On the ‘Table’ tab set ‘Text Wrapping’ to ‘None’
Method 2: Page breaks must NOT be in tableIf a page break is inside the table repeatable headers will not work.
To check for page breaks:
Enable the display formatting option on the ‘Home’ tab, under ‘Paragraph’
Look through the table for a page break and delete it, if there is one it will be at the bottom of the page (hence being a page break). You may also need to delete an empty line to join your table together again.
If you need the table to page break you will instead have to enable ‘Page break before’ on the table row.
Method 3: Nested tables
Repeatable header rows will not work for nested tables, that is, a table inside a table – make sure you only have one table.
Method 4: Turn it off and on again!
Open the table properties
Disable ‘Repeat as header row at top of each page’
Save and close the file
Open the file again
Enable ‘Repeat as header row at top of each page’
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