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Lesson 5: Use AutoCorrect and Find and Replace
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Introduction
By the end of this lesson, you should be able to:
AutoCorrect
Word’s AutoCorrect feature can assist you in word processing tasks. AutoCorrect can help you locate misspelled words and correct them as you type. AutoCorrect can also be customized so that commonly used words will be automatically entered without you having to type the entire word.
Examples:
When typing the misspelled word stannd, Word will automatically convert this typo to the correct spelling, stand.
Instead of having to write a long proper noun like chúng tôi you can customize AutoCorrect to automatically complete the rest of the proper noun once you type the letters GCF.
To modify AutoCorrect:
Select AutoCorrect Options from the menu bar. The AutoCorrect Options dialog box appears.
Check or deselect any of the following options:
Show AutoCorrect Options buttons
Correct two initial capitals
Capitalize the first letter of the sentence
Capitalize the first letter of table cells
Capitalize names of days
Correct accidental usage of Caps Lock key
Replace text as you type
Use the Replace: box to type a word you frequently misspell, or type a shorthand word to represent a longer word or phrase, such as GCFLearnFree.org.
Use the With: box to type the correct word.
If you type a misspelled word into AutoCorrect’s With: box, AutoCorrect always misspells that word.
Find and Replace
Word 2003 allows you to search for specific words in your document, as well as fonts, special characters, and formats. The Find and Replace functionality can really help save you time and effort in your word processing goals.
For example, let’s say that a document you are editing that displays Word XP needs to be updated to Word 2003. Currently, the document has the text “Word XP” typed in various spots throughout the document. Using Find and Replace to replace Word XP with Word 2003 will save you time and effort in your editing process.
Select Find. The Find and Replace dialog box appears.
Type a word, phrase, or format in the Find What box.
Word will jump to the first instance of this word and highlight it.
To use the Find feature:
OR
Select Find. The Find and Replace dialog box appears.
Type a word, phrase, or format in the Find What box.
Use the check boxes to limit your search.
To use Find and Replace:
Select Replace. The Find and Replace dialog box appears.
Type the word, phrase, or format in the Find What: box that you are searching for.
Type the word, phrase, or format in the Replace With: box that will replace what is in the Find What: box.
When Word finds a word of phrase, do one of the following:
Ignore it.
To use the Replace feature:
Did you know?
A thesaurus is a book of words that have the same or nearly the same meaning.
Are you having trouble finding the right word to use? Word offers a Thesaurus feature that can help you find just the right word.
Select Language, then follow the cascading menu to Thesaurus.
To use the Thesaurus:
Use the quick-key combination Shift+F7.
OR
Download and save the Personal Letter Word document to complete the challenges below.
Open the document.
Use the Find and Replace feature to change the name of the person you are writing from “Tom” to any name you choose.
Save and close the document.
Challenge!
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How To Use Find And Replace In Excel
Learning how to use Find and Replace in Excel 2010, or Excel 2007, can save you a great deal of time if you have to change a lot of values or formulas on a worksheet. Learn how to use the Find and Replace function in Excel with this guide and never waste time making changes to a worksheet again…
What is Find and Replace
The Find and Replace function in Excel does exactly what it says, it finds a value, text string or formula and replaces it with a different value, text string or formula as specified by you the user.
For example you may have a worksheet that contains raw employee data with one of the fields being the team of each employee. If one, or more, of those team names suddenly get renamed by the business then using Find and Replace in Excel can save you the hassle of manually amending all the cells individually, you can just get Excel to do the hard work and change all occurrences of Team X to Team Y.
How to access the Find and Replace function in Excel
This method works the same for Excel 2010 and Excel 2007, even earlier versions should work similar if you are still working on Excel 2003 for example.
There are 2 ways to access the Find and Replace function in Excel, the first is by means of the Excel ribbon on the top of the screen.
To access the Find and Replace function using the Ribbon:
1) Make sure you are on the Home tab
Basic Changes
If like in the previously mentioned example you just want to change a team name within a dataset, i.e. change “Marketing” to “Marketing and Advertising”, you can simply enter the change on the basic view of the Find and Replace Function like so:
Advanced Options Explained
Formats: In the top right of the Find and Replace function window there is now an option button for “Format”.This can be used if you want to only search for a particular format, or if you want to replace using a particular format.Examples of this might be changing certain text to a different colour or to a different font style, like italic or bold.
Within: The drop down box next to “Within” allows you to change whether Excel looks at the active worksheet (as identified by “Sheet”) or you can also change this to “Workbook” if you want Excel to Find and Replace throughout the whole workbook.
Search: This drop down box allows you to change the way Excel searches from “By Rows” to “By Columns”.It’s data dependent on what is best but usually you can leave this set to “By Rows” as Excel will still search the entire worksheet or workbook.
Look in: This is always set to “Formulas” making it kind of redundant, it just means Excel will look in the formula as well as just text strings or numerical values when it completes the Find and Replace.
Match case: If there are times where you need Excel to be case specific, i.e. only change “MARKETING” and not “Marketing” then check this box.
Match Entire Cell Contents: Again this is another very specific option which tells Excel to only Find and Replace cells where the entire cell matches what it is trying to chúng tôi example if you want to only find “Marketing” and not cases where the cell is “Marketing team” then you would check this box.
Access the Find and Replace function from the “Home” tab or use the shortcut command CTRL+H.
Advanced changes, i.e. searching for certain formats or exact matches can be made by setting additional options in the Find and Replace function.
As always I would recommend completing any changes in a copy of your workbook first so if you make any mistakes you can revert back to the original.
That is really all there is to the Find and Replace function in Excel 2010, or Excel chúng tôi is an amazingly powerful tool which all analysts and Excel users should understand as it can enable you to make multiple changes to an Excel file in no time at chúng tôi can use that extra time to grab yourself a nice cup of coffee!
Keep Excelling,
Find And Replace In Word
You can use the Navigation pane to search for specific words or phrases in a document.
The Navigation pane appears on the left, displaying the Results view.
Press Ctrl + F.
The search runs automatically. Results are highlighted in the document, and the Navigation pane lists all instances of the word.
You can use the arrows under the search box to jump to the Previous or Next search result.
The Navigation pane closes.
To search your documents for more specific items, such as certain capitalization or only whole words, use Advanced Find.
Select Advanced Find.
The Find and Replace dialog box opens.
Type the word you’re looking for in the Find box.
By default, the Find and Replace dialog box only shows the basics—a search field. There are more options available if you expand the dialog box.
You can choose to exactly match the case or only search for whole words. You can also use wildcards, or ignore punctuation and spacing.
Word navigates to and selects the next instance that fits the additional criteria.
The Find and Replace dialog box closes.
Replace Text
If you’ve spelled something incorrectly in multiple places, Word can fix them all with just a few steps.
The Find and Replace dialog box opens to the Replace tab.
Type the word you need to replace in the Find what text field.
Type the word you need to replace in the Replace with text field.
Select a replacement option.
Replace All: Fixes all instances of the word at once.
Once all the instances of the word have been replaced, a dialog box will pop up to let you know it’s complete.
The Find and Replace dialog box closes.
Find &Amp; Replace Trong Powerpoint 2010
Tìm kiếm nội dung trong Powerpoint 2010
Bước 1: Trong Home tab, bên dưới khu vực nhóm Editing bạn chọn Find.
Bước 2: Gõ văn bản mà bạn muốn tìm trong trường “Find what:” .
Bước 3: Bạn có thể thu hẹp phạm vi tìm kiếm bằng cách chọn ” Match Case” – để tìm những kết nối chính xác và tùy chọn ” Find whole words only” – để tìm tất cả các từ và các từ khi bạn gõ vào trường trên chỉ là một phần của nó.
Bước 4: Nhấn vào Find Text để tiếp tục tìm kiếm sự xuất hiện của từ tiếp theo.
Bước 5: Hộp thoại Find sẽ không biến mất sau khi kết thúc lần tìm kiếm đầu, vì thế bạn có thể tiếp tục tìm kiếm bằng cách nhấn nút Find Next nhiều lần cho đến khi kết thúc việc tìm kiếm. Sau đó, bạn sẽ nhận được thông báo từ Powerpoint chỉ rằng đã kết thúc tìm kiếm.
Thay thế nội dung trong Powerpoint 2010
Bước 1: Trong Home tab, dưới khu vực nhóm Editing, bạn chọn Replace.
Bước 2: Gõ văn bản bạn muốn thay đổi vào trường Find what và văn bản bị thay thế vào trường Replace with.
Bước 3: Bạn có thể thu hẹp phạm vi tìm bằng cách chọn ” Match Case” – tìm những kết nối chính xác và tùy chọn ” Find whole words only” – để tìm toàn bộ những văn bản mà từ bạn gõ chỉ là một phần của nó.
Bước 4: Bạn nhấn Find Next để tiếp tục tìm. Powerpoint sẽ chỉ cho bạn thấy sự xuất hiện tiếp theo và sau đó bạn có thể nhấn vào Repalace để thay thế từ đó. Nếu bạn muốn bỏ qua (không muốn thay thế), bạn có thể nhấn Find Next một lần nữa mà không cần nhấn Replace.
Bước 5: Hộp thoại Replace sẽ không biến mất sau khi tìm được kết quả đầu tiên, vì thế bạn có thể giữ nhấn nút Find Next nhiều lần tới khi bạn kết thúc việc tìm kiếm. Sau lúc đó, bạn sẽ nhận được thông báo từ Powerpoint chỉ rõ đã kết thúc việc tìm kiếm.
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