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Lesson 5: Use AutoCorrect and Find and Replace/en/word2003/cut-copy-paste-and-drag-and-drop-/content/
Introduction By the end of this lesson, you should be able to: AutoCorrectWord’s AutoCorrect feature can assist you in word processing tasks. AutoCorrect can help you locate misspelled words and correct them as you type. AutoCorrect can also be customized so that commonly used words will be automatically entered without you having to type the entire word.
Examples:
When typing the misspelled word stannd, Word will automatically convert this typo to the correct spelling, stand.
Instead of having to write a long proper noun like chúng tôi you can customize AutoCorrect to automatically complete the rest of the proper noun once you type the letters GCF.
To modify AutoCorrect:
Select AutoCorrect Options from the menu bar. The AutoCorrect Options dialog box appears.
Check or deselect any of the following options:
Show AutoCorrect Options buttons
Correct two initial capitals
Capitalize the first letter of the sentence
Capitalize the first letter of table cells
Capitalize names of days
Correct accidental usage of Caps Lock key
Replace text as you type
Use the Replace: box to type a word you frequently misspell, or type a shorthand word to represent a longer word or phrase, such as GCFLearnFree.org.
Use the With: box to type the correct word.
If you type a misspelled word into AutoCorrect’s With: box, AutoCorrect always misspells that word.
Find and ReplaceWord 2003 allows you to search for specific words in your document, as well as fonts, special characters, and formats. The Find and Replace functionality can really help save you time and effort in your word processing goals.
For example, let’s say that a document you are editing that displays Word XP needs to be updated to Word 2003. Currently, the document has the text “Word XP” typed in various spots throughout the document. Using Find and Replace to replace Word XP with Word 2003 will save you time and effort in your editing process.
Select Find. The Find and Replace dialog box appears.
Type a word, phrase, or format in the Find What box.
Word will jump to the first instance of this word and highlight it.
To use the Find feature:OR
Select Find. The Find and Replace dialog box appears.
Type a word, phrase, or format in the Find What box.
Use the check boxes to limit your search.
To use Find and Replace:
Select Replace. The Find and Replace dialog box appears.
Type the word, phrase, or format in the Find What: box that you are searching for.
Type the word, phrase, or format in the Replace With: box that will replace what is in the Find What: box.
When Word finds a word of phrase, do one of the following:
Ignore it.
To use the Replace feature: Did you know?A thesaurus is a book of words that have the same or nearly the same meaning.
Are you having trouble finding the right word to use? Word offers a Thesaurus feature that can help you find just the right word.
Select Language, then follow the cascading menu to Thesaurus.
To use the Thesaurus:Use the quick-key combination Shift+F7.
OR
Download and save the Personal Letter Word document to complete the challenges below.
Open the document.
Use the Find and Replace feature to change the name of the person you are writing from “Tom” to any name you choose.
Save and close the document.
Challenge!/en/word2003/spell-and-grammar-check/content/
(Archives) Microsoft Word 2007: Using Find And Replace
This article is based on legacy software.
Finding Text
Word allows you to find specific text in a variety of ways. You may choose to view each occurrence of the text individually, see all occurrences selected at once, or highlight all occurrences even after the Find and Replace dialog box is closed.
Accessing the Find and Replace Dialog BoxTo find text, you must first access the Find and Replace dialog box.
Finding Individual Occurrences
Access the Find and Replace dialog box
In the Find what text box, type the text you want to search for
To find more occurrences of the text, repeat step 4 NOTE: When Word has shown you every occurrence of the text, a dialog box will appear with the message “Word has finished searching the document.”
Finding All Occurrences
This option will highlight all occurrences of your text until the Find and Replace dialog box is closed.
Access the Find and Replace dialog box
In the Find what text box, type the text you want to search for
Highlighting All Occurrences
This option will highlight all occurrences of your text until you choose to clear the highlighting.
NOTE: This option is for Windows only.
To highlight all occurrences:
Access the Find and Replace dialog box
In the Find what text box, type the text you want to search for
Select the desired options
To clear all highlighting:
Access the Find and Replace dialog box
Replacing Text
Word allows you to choose how to replace text in your document. You may choose to replace all occurrences of a particular word or phrase or look at each occurrence before deciding which to replace.
Accessing the Find and Replace Dialog BoxReplacing Individual Occurrences
Access the Find and Replace dialog box
In the Find what text box, type the text you want to be replaced
In the Replace with text box, type the text that you want to insert
Repeat step 6 until you have replaced all desired occurrences NOTE: When Word has shown you every occurrence of the text, a dialog box will appear with the message “Word has finished searching the document.”
Replacing All OccurrencesThis option will replace every occurrence of your text without showing you where the text was replaced.
WARNING: Use this option with care, as it may change the meaning of your document if text is replaced where it should not be.
Access the Find and Replace dialog box
In the Find what text box, type the text you want replaced
In the Replace with text box, type the text that you want to insert
Advanced Options
Word provides additional options to further refine your search.
To access these options:
Access the Find and Replace dialog box
The following list defines the available search options:
Search Selects whether Word should search for instances of the text below the insertion point (down), above the insertion point (up), or throughout the entire document (all). The default choice is Down.
Match case Returns only those instances of the text that have the same case (i.e., uppercase or lowercase) as the text in the Find what text box.
Find whole words only Returns matching whole words only. Word will not return words that contain your text within them. EXAMPLE: If you search for the, this option will ensure that words such as theater or theme are not included in the search results.
Use wildcards By using certain characters, allows you to search for very specific words or phrases. EXAMPLE: Searching for b?ll will find words with any one character between b and ll, such as ball, bill, and bull.
Sounds like (English) Searches for both exact matches of your text and other text that may sound or look similar to your text. EXAMPLE: Searching for color will find the words collar and caller.
Find all word forms Searches for all related forms of your word. EXAMPLE: If you search for is, Word would also find the forms was and were.
Format Allows you to search for text with specific formatting, as well as replace text with specific formatting. EXAMPLE: If you search for occurrences of the word Sincerely that were in Times New Roman font, you could replace them with the words Yours Truly in Calibri font.
Special Allows you to search for special characters (e.g., dashes or paragraphs), as well as replace them in your document.
No Formatting This will clear any formatting requirements (e.g., searching for text in a specific font) that were set in previous searches.
Windows only:
Ignore punctuation characters Returns text that is similar to your text, but contains punctuation within it. EXAMPLE: If you search for recreated, your search results would also include instances of re-created.
Ignore white-space characters Finds text that is similar to your text, but may contain spaces in different places. EXAMPLE: If you search for Annamarie, your search results would also include instances of Anna Marie.
How To Use Find And Replace In Word On A Mac?
It once happened with me when I wrote the spelling of Messenger as ‘Messanger’ in the whole article, but before I could realize the mess, I had already finished the piece. Now I knew how to find the specific word in the entire article, but I didn’t know how to change them all in one go. Of course, the word was used more than 15 times, and it was simply hectic for me to change every word. Well, this was the day when I learned how to use find and replace in Word on a Mac, and I thought if you might need the same.
We are letting you know two cool methods by which you can easily find and replace in Word on Mac.
Method 1 On How To Find And Replace In Word On MacStep 1: Open the Microsoft Word document, where you need to make changes.
Step 2: Reach to the ‘ Edit ‘ tab in the toolbar or top of the window.
Step 3: Locate ‘ Find ‘ from the menu.
Step 5: The steps above will open a new panel on the left side of the screen with two separate boxes. On the first box, type the word you want to search and on the second box, type the word you want to replace with. For example, ‘Messangar’ will be typed in the first box, whereas ‘Messenger’ will be written in the second one.
Step 6: ‘ Find‘ button will locate the answers you required whereas the ‘ Replace‘ button will replace the individual words. Select ‘Replace All,’ and all the required words will be replaced at once. (Specific text will be highlighted if you choose ‘Find Next’)
Once the process is done, you will get a message stating “All done. We made ‘ ‘ replacements.”
Method 2 On How To Find And Replace In Word On Mac (In Format)Step 1: Open the Microsoft Word document, where you need to make changes.
Step 2: Reach to the ‘ Edit ‘ tab in the toolbar or top of the window.
Step 3: Locate ‘ Find ‘ from the menu
Step 5: Now, here, various options will appear on the screen.
Step 6: Choose ‘Format’ here and select ‘Font’ from the drop-down menu.
And this way, you can find and replace the specific word easily and even you get to change the shape and font of the word using this method.
Conclusion
The above methods are right described for finding and replacing in word on Mac, and one can free themselves from the situation of ‘Messangar’ to ‘Messenger’ without a glitch. Also, check:
How To Use Find And Replace In Excel
Learning how to use Find and Replace in Excel 2010, or Excel 2007, can save you a great deal of time if you have to change a lot of values or formulas on a worksheet. Learn how to use the Find and Replace function in Excel with this guide and never waste time making changes to a worksheet again…
What is Find and Replace
The Find and Replace function in Excel does exactly what it says, it finds a value, text string or formula and replaces it with a different value, text string or formula as specified by you the user.
For example you may have a worksheet that contains raw employee data with one of the fields being the team of each employee. If one, or more, of those team names suddenly get renamed by the business then using Find and Replace in Excel can save you the hassle of manually amending all the cells individually, you can just get Excel to do the hard work and change all occurrences of Team X to Team Y.
How to access the Find and Replace function in Excel
This method works the same for Excel 2010 and Excel 2007, even earlier versions should work similar if you are still working on Excel 2003 for example.
There are 2 ways to access the Find and Replace function in Excel, the first is by means of the Excel ribbon on the top of the screen.
To access the Find and Replace function using the Ribbon:
1) Make sure you are on the Home tab
Basic Changes
If like in the previously mentioned example you just want to change a team name within a dataset, i.e. change “Marketing” to “Marketing and Advertising”, you can simply enter the change on the basic view of the Find and Replace Function like so:
Advanced Options Explained
Formats: In the top right of the Find and Replace function window there is now an option button for “Format”.This can be used if you want to only search for a particular format, or if you want to replace using a particular format.Examples of this might be changing certain text to a different colour or to a different font style, like italic or bold.
Within: The drop down box next to “Within” allows you to change whether Excel looks at the active worksheet (as identified by “Sheet”) or you can also change this to “Workbook” if you want Excel to Find and Replace throughout the whole workbook.
Search: This drop down box allows you to change the way Excel searches from “By Rows” to “By Columns”.It’s data dependent on what is best but usually you can leave this set to “By Rows” as Excel will still search the entire worksheet or workbook.
Look in: This is always set to “Formulas” making it kind of redundant, it just means Excel will look in the formula as well as just text strings or numerical values when it completes the Find and Replace.
Match case: If there are times where you need Excel to be case specific, i.e. only change “MARKETING” and not “Marketing” then check this box.
Match Entire Cell Contents: Again this is another very specific option which tells Excel to only Find and Replace cells where the entire cell matches what it is trying to chúng tôi example if you want to only find “Marketing” and not cases where the cell is “Marketing team” then you would check this box.
Access the Find and Replace function from the “Home” tab or use the shortcut command CTRL+H.
Advanced changes, i.e. searching for certain formats or exact matches can be made by setting additional options in the Find and Replace function.
As always I would recommend completing any changes in a copy of your workbook first so if you make any mistakes you can revert back to the original.
That is really all there is to the Find and Replace function in Excel 2010, or Excel chúng tôi is an amazingly powerful tool which all analysts and Excel users should understand as it can enable you to make multiple changes to an Excel file in no time at chúng tôi can use that extra time to grab yourself a nice cup of coffee!
Keep Excelling,
Excel 2023: Using Find & Replace
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IntroductionWhen working with a lot of data in Excel, it can be difficult and time consuming to locate specific information. You can easily search your workbook using the Find feature, which also allows you to modify content using the Replace feature.
Optional: Download our practice workbook.
Watch the video below to learn more about using Find & Replace.
To find content:In our example, we’ll use the Find command to locate a specific department in this list.
The Find and Replace dialog box will appear. Enter the content you want to find. In our example, we’ll type the department’s name.
You can also access the Find command by pressing Ctrl+F on your keyboard.
To replace cell content:At times, you may discover that you’ve repeatedly made a mistake throughout your workbook (such as misspelling someone’s name) or that you need to exchange a particular word or phrase for another. You can use Excel’s Find and Replace feature to make quick revisions. In our example, we’ll use Find and Replace to correct a list of department names.
The Find and Replace dialog box will appear. Type the text you want to find in the Find what: field.
If the content is found, the cell containing that content will be selected.
Review the text to make sure you want to replace it.
If you want to replace it, select one of the replace options. Choosing Replace will replace individual instances, while Replace All will replace every instance of the text throughout the workbook. In our example, we’ll choose this option to save time.
The selected cell content will be replaced.
Generally, it’s best to avoid using Replace All because it doesn’t give you the option of skipping anything you don’t want to change. You should only use this option if you’re absolutely sure it won’t replace anything you didn’t intend it to.
Challenge!
Open our practice workbook.
Crystal Lewis was married and changed her last name to Taylor. Use Find and Replace to change Crystal’s last name from Lewis to Taylor. Be careful to only change Crystal’s last name!
Find and replace Bio with Biology. Be careful not to change the major Biomedical Engineering!
Use Find and Replace All to replace the Physics major to Physical Science.
When you’re finished, your worksheet should look like this:
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How To Use Find And Replace In Microsoft Word To Make Quick Edits To A Document
Find and Replace in Word is a tool that searches a document for a specific word or phrase.
You can use the tool to replace a word or phrase with another.
You can review each instance of a word before replacing it, or replace all instances at once.
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Locate the find and replace option in the “Edit” tab.
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Find and replace.
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Open “Advanced Find and Replace…”
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Choose an option from the “Format” dropdown.
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Marissa Perino/Insider
Whatever alterations you make, the pop-up will list your formatting changes under “Replace with.”
Choose to replace the first match, replace all, or find the next.
A pop-up will appear when replacements are complete.
You can replace matching words straight from this menu.
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Fill in the slots with the appropriate words.
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Abigail Abesamis Demarest/Insider
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