Change Table Style In Word

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  • By default, a table is created with the Table Grid style, which includes a basic black border around each cell in the table. Word includes many built-in styles that provide more visual appeal.

      The Table Styles group will show a few table styles, but to see the rest, you’ll need to expand the gallery.

    1. Select a style.

    The style is applied to the table, changing the borders, shading, and colors.

    You could create a new style by selecting New Table Style or modify an existing one by selecting Modify Table Style and choosing which formatting you’d like.

    To remove a Table Style, select Clear from the More Table Styles menu.

    You can further customize a table style by changing the table style options.

      Use the check boxes in the Table Style Options group to toggle the following settings:

    • Header Row will apply special formatting to the first row of the table. This special formatting can include font effects, or font, background, and border color.
    • First Column will apply special formatting to the first column.
    • Total Row will add special formatting to the final row of a table, designed to summarize the rows above it.
    • Last Column will apply special formatting to the last column to summarize the earlier columns.
    • Banded Rows will alternate the background color of rows.
    • Banded Columns will alternate the background color of columns.

    You can control how text is aligned within a table cell, just like you’d align text on the page.

    1. Select the cell or cells you want to align.
    2. You could also select the entire table if you want to align all the text together.

    3. Expand the Alignment group, if necessary.
    4. There are nine alignment options, letting you align the content to either side of a cell, any corner, or center it in the middle of the cell.

    5. Select an alignment option.

    The text in the selected cell realigns to the selected side or corner.

    You can also select Text Direction to change the text from left-to-right to top-to-bottom or bottom-to-top.

    You can also adjust the margins between cell borders and the text within those cells.

    1. Select cell or cells you want to adjust.
    2. You can select the entire table to adjust all the margins at once.

    3. From the Layout tab, expand the Alignment group, if necessary.
    4. In the Table Options dialog box, we can adjust the margins for the selected cell or cells. The margin affects how much space there is between the edge of the cell and the contents of that cell.

    5. Adjust the margins.
    6. You can adjust the margin on each side of the cell independently.

    The cell margins are changed.

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  • There’s a limitation in Word’s Table Styles; no inpidual cell styles within a Word table We’ll explain the problem and several options to workaround it.

    Along the way it’s a chance to dig into some interesting parts of Word and Office and make them do things that might not have occurred to you.

    There’s a need to apply a named style to inpidual table cells, for example styles for the four special cells in this table (maybe for high, low or special values).

    Change cell look

    Change any Word table cell formatting, just select the cell (not just the text) then go to Table Design and make the changes you like, such as shading and border.

    We’d like to have a style called say ‘High Score’ that can change the look of an inpidually selected cell from the styles list.

    Ideally cells, rows and columns should all have inpidual styles to override the psets within the Table Style.

    What workarounds are available within the features Microsoft has given us?

    Format Painter

    If all you need is consistency of formatting between cells you might think Format Painter is the solution. Format Painter copies the look of a selection and applies that formatting to another selection.

    It’s a great theory and, in our opinion, should work. It doesn’t.

    We tried various Word’s and none of them would copy cell formatting (Ctrl + Shift + C) to another cell (Ctrl + Shift + V).

    The formatting of a selection within a cell can be copied but not the entire cells formatting.

    Paragraph Styles

    The next possibility is paragraph styles. Within each cell is text with style formatting (paragraph, character or linked), just like all text in Word. See: What is a Style in Word, Excel or Outlook?

    So much for that idea …

    We made a style, cunningly called ‘Special Cell’, with border shading for the background. You can see the result here.

    Changing one cell margins might not work because the top/bottom margins need to be the same for the entire row (give it a try, if you like).

    Despite that limitation, maybe paragraph styles are enough; a design compromise you can live with.

    Excel

    If you need inpidual cell formatting and do it regularly, the best solution is to use Excel.

    Excel Styles work with inpidual cells, unlike Word.

    Paste or link a selection or table from Excel into Word. See Putting Excel into Word.

    Start by copying your existing Word table into Excel or make a table first in Excel.

    Custom Cell styles appear in the Style Gallery ready to apply to as many cells as you like.

    Conditional Formatting

    Excel also has conditional formatting so you can automatically colorize cells according to their value.

    That means your Excel table could automatically highlight high, low or out of range values.

    Fake ‘styles’ for cells

    Word doesn’t have separate cell styles but you can fake it with a little VBA code to apply consistent cell formatting. See Make styles for inpidual table cells in Word

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  • The problem: does anyone need 99 ways to format a table?

    The Design tab includes the Table Styles group. This gives you, out of the box, 99 table styles from which to choose.

    Having applied one of the 99 styles, the user can then choose whether or not to show banded columns, banded rows, header or total rows and so on.

    In a corporate environment, the communications people would tear their hair out if users formatted tables in 99 different ways. A corporate environment is likely to have 2 or 3 ‘approved’ ways to format a table.

    The solution: hide most, if not all, of the built-in table styles

    Well-constructed templates for corporate use are likely to have 2 or 3 custom table styles that fit the corporate branding. Or, the in-house rules may be that 2 or 3 of the built-in styles are to be used, but the rest are off limits.

    There is no way in the user interface to hide the built-in table styles.

    But you can do it in code. Something like this will do the trick:

    Sub HideATableStyle() With ActiveDocument.Styles(Word.wdStyleTableLightShading) .Visibility = True ' Yes, True. .UnhideWhenUsed = False End With End Sub

    If you’re creating a template for corporate use, it may be appropriate to hide most of the built-in table styles in the template. Leave the approved custom or built-in table styles visible. Users can then easily apply the corporate-approved table styles when working on documents based on that template.

    Sub HideATableStyleButMakeItVisibleWhenUsed() With ActiveDocument.Styles(Word.wdStyleTableLightShading) .Visibility = True ' Yes, True. .UnhideWhenUsed = True End With End Sub

     

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  • Apply and Modify Table Styles in Word Documents

    Applies to: Microsoft ® Word ® 2013, 2022, 2022 or 365 (Windows)

    You can apply table styles to your Word tables to format them quickly and consistently. Word is shipped with several built-in table styles or you can create your own. You can edit table styles by modifying borders, shading, character formatting, paragraph formatting and table properties. If your document includes multiple tables, table styles can save a lot of time.

    Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings. For Word 365 users, Ribbon tabs may appear with different names. For example, the Table Tools Design tab may appear as Table Design.

    Recommended article: How to Keep a Microsoft Word Table Together on One Page

    Table styles and themes

    Every Word document uses a document theme which includes a font theme and color theme. The colors used in table styles are based on the color theme.

    You can select document themes, color themes and font themes using the Themes, Colors or Fonts drop-down menus on the Design tab in the Ribbon:

    Turning gridlines on

    When you are working with tables, it’s a good idea to turn gridlines on. Borders, which are a format, will print. Gridlines do not print.

    To turn on gridlines:

    If your Word document contains multiple tables that you want to format in a consistent way, it’s best to use table styles rather than applying manual or direct formatting to each table.

    To apply a table style to a table:

    1. Hover over the various table styles. The table formatting will change as you move over different table styles in the gallery.

    Below is the Table Styles gallery (the current theme is the Office theme):

    Selecting Table Style Options

    Once you have selected a table style, you can select different Table Style Options (which are affected by the formats in the table style).

    To select Table Style Options:

    1. In Table Style Options, check or uncheck Header Row. If this option is checked, the header row will be formatted differently from the body rows.
    2. In Table Style Options, check or uncheck Total Row. If this option is checked, the last row will be formatted differently from the body rows.
    3. In Table Style Options, check or uncheck Banded Rows or Banded Columns for alternate row or column shading.
    4. In Table Style Options, check First Column or Last Column if you want the first or last column formatted differently from the other columns.

    You can modify a table style in a Word document and all tables using that table style will change.

    To modify a table style:

    1. From the Apply Formatting to drop-down menu, select the element that you want to modify (such as Header row).
    2. Select the desired formatting such as font, font size, font color, fill and border.
    3. From the Apply Formatting to drop-down menu, select the next element that you want to modify.
    4. Select the desired formatting such as font, font size, font color, fill and border.
    5. Repeat for other elements.
    6. Select Only in this document or New documents based on this template. If you select Only in this document, the modified style will only be available for the current document. If you select New documents based on this template, then the table style will be modified for future documents based on the current template (usually the Normal template).

    Below is the Modify Style dialog box:

    You can also modify Table Properties in a table style. Table properties include table alignment, row settings and cell margins.

    To modify Table Properties in a table style:

    1. Select any other formatting options you want to apply to the entire table.
    2. Select Only in this document or New documents based on this template.

    Below is the Table Properties dialog box with the Table tab selected:

    You can also create a new or custom table style.

    To create a custom table style:

    1. Enter a name for the new table in the Name box.
    2. Select the desired formatting.
    3. Select Only in this document or New documents based on this template.

    New Table Style appears at the bottom of the Table Styles gallery:

    Clearing a table style

    To clear a table style and remove formatting:

    Clear appears at the bottom of the Table Styles gallery:

    You can also set a default table style for new tables in the current document or all new documents.

    To set a default table style:

    1. Select This document only or All documents based on the chúng tôi template (the default template in Word is the Normal template).

    If you are working with documents with multiple tables, formatting with table styles can ensure that your tables are formatted consistently and save a lot of time.

    Did you find this article helpful? If you would like to receive new articles, join our email list.

    More resources

    10 Microsoft Word Tips, Tricks and Shortcuts for Selecting in Tables Microsoft Word Tricks to Keep Text Together (Words, Lines or Paragraphs) 14 Shortcuts to Quickly Select Text in Microsoft Word

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  • All versions of Word have given users the ability to arrange text into a Table format – an ideal way to psent information in the form of a list with defined Rows, Columns and Cells. However, making structural changes to a Table, like adding additional Rows and Columns to an existing Table, has always meant making sure that your cursor was in the proper Row or Column and then taking a trip with your mouse to the top of the screen to use the various Insert Row and Column tools provided on the Table Tools Layout tab as pictured below:

    Now, these tools were not difficult to use, but they were out of the way when you were working in a Table and you had to keep moving your mouse to the top of the screen. Also, if you were not aware of what Row or Column your cursor was in at the time you used one of the buttons, you’d end up with the new Row or Column in the wrong position in your Table.

    This makes it faster and more intuitive to add the new Rows and Columns you need without having to move your mouse out of the Table and up to the Ribbons.

    The other Table tools that have been enhanced are the tools that let you enhance the thickness, color or style of borders in your Tables. In past versions of Word, you’d first have to select the Rows, Columns or Cells whose borders you wished to enhance and then use the drop down menu from the Borders button and make the correct choice of which Border (top, bottom, outside, inside, etc.) you wished to enhance. This menu was easy to misinterpt and you’d end up with an incorrect border choice that you’d have to undo and try again:

    Or, you could have used this menu to open the Borders & Shading dialog box, which was also a non-intuitive and time consuming box to work with:

    First, the Border Painter. In order to use this tool, you must first be in an existing Table so the Table tools contextual tabs are psent. Then on the Table Tools Design tab, select the style, color and weight (thickness) of your desired Border Style. This automatically turns on the Border Painter as pictured below:

    Your mouse pointer will now look like a pen, and you simply drag your mouse over the borders you wish to enhance and they will acquire the border style you want as pictured below:

    You will then see a palette of existing Border Styles as well as Recently Used Custom Border Styles. All you need to do is select the Border Style you wish to reproduce. Your mouse pointer will then look like a pen, and you can copy the selected Border Style over any additional Border segments you wish to enhance.

    For more Microsoft Applications Training information visit chúng tôi or call 1-855-575-8900.

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  • Insert a Small Table in Word

    To insert the table:

    1. Select the Insert tab.
    2. Move your mouse over the desired number of columns and rows.

    Your table is inserted into your Word document with evenly spaces columns and rows.

    Insert a Larger Table

    You aren’t limited to inserting a 10 X 8 table. You can easily insert a larger table into your document.

    To insert a large table:

    1. Select the Insert tab.
    2. Select Insert Table from the drop-down menu.
    3. Select the number of columns to insert in the Columns field.
    4. Select the number of rows to insert in the Rows field.
    5. Select the Autofit to Window radio button.

    These steps will insert a table with the desired columns and rows and automatically resize the table to fit your document.

    Draw Your Own Table Using Your Mouse

    Microsoft Word lets you draw your own table using your mouse or by tapping your screen.

    1. Select the Insert tab.
    2. Select Draw Table from the drop-down menu.

    4. Draw a rectangle the size of the table you want to make the table’s borders. Then draw lines for columns and rows inside the rectangle.

    Insert a Table Using Your Keyboard

    Here is a trick that not many people know about! You can insert a table into your Word document using your keyboard.

    To insert a table using your keyboard:

    1. Press the + on your keyboard.
    2. Press Tab or use your Spacebar to move the insertion point to where you want the column to end.
    3. Press the + on your keyboard. This will create 1 column.
    4. Repeat steps 2 through 4 to create additional columns.
    5. Press Enter on your keyboard.

    This creates a quick table with one row. To add more rows, simply pss your Tab key when you are in the last cell of the column.

    Give It a Try

    Now that you have seen the easiest ways to insert a table, give one of these methods a try in your documents. You can insert a small, easy table or go for a larger, more complex table. Word also gives you the flexibility to draw your own table, and they even snuck in a keyboard shortcut for you to use!

    Thanks for letting us know!

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  • Sử dụng Style trong Word, một trong những tính năng cơ bản giúp người dùng Word có thể thay đổi cỡ chữ, kích thước chữ nhanh chóng và ngoài ra việc sử dụng Style trong Word còn làm thay đổi vị trí của chữ nhanh chóng.

    Để thay đổi nhanh một kiểu chữ nhanh thì sử dụng Style trong Word là điều không thể thiếu. Tính năng này được Microsoft hỗ trợ chăm chút rất tốt nhưng không phải ai cũng biết cách để sử dụng và phát huy toàn phần nó. Vậy làm thế nào để có thể sử dụng Style trong Word hiệu quả ?

    Để sử dụng Style trong Word hiệu quả thì tất nhiên chúng ta cần phải biết rõ công dụng của các style trong Word này là gì, mục đích sử dụng nó là gì trước. Chúng ta cso thể sử dụng Style để định dạng Heading trong Word nhanh, tạo các Body độc và lạ theo một form nào đó nhanh chóng. Nếu như bạn mệt mỏi trong việc định dạng Heading trong Word hay nhiều đoạn văn bản cần có nhiều style khác nhau thì bài viết sử dụng Style trong Word 2022, 2013, 2010, 2007 này sẽ giúp ích được cho bạn rất nhiều.

    Hướng dẫn sử dụng Style trong Word 2022, 2013, 2010, 2007

    Bài viết này sẽ giúp bạn sử dụng Style trong Word 2022, 2013, 2010, 2007, tính năng này ở 4 phiên bản này hoàn toàn giống nhau nên bạn có thể áp dụng cách sử dụng Style trong Word 2022 được biết trong bài hướng dẫn này và áp dụng cho các phiên bản trước đó.

    Bước 1: Để có thể sử dụng Style trong Word đầu tiên bạn phải tìm hiểu về nó, nhấn vào biểu tượng mũi tên để xem đầy đủ danh sách các Style.

    Bước 2: Ở đây bạn có thể thấy với mỗi style có sẵn đều dành cho 1 vị trí nhất định như Heading (đầu bài ), Normal (bình thường), Strong (im đậm) hoặc No Space (không khoảng cách) và tùy vào mục đích sẽ sử dụng Style trong Word riêng.

    Thực chất dạng dọc này cũng chỉ là một cách hiển thị khác của phần Style ở dạng ngang mà bước 2 bạn mở ra mà thôi.

    Bước 5: Tại đây có các thông số mà bạn cần phải chú ý để sử dụng Style trong Word riêng cho mình.

    Name: Đặt tên cho style trong Word.

    Style based on: Lựa chọn vị trí trong văn bản cho style đó.

    Style for following paragraph: Tương tự như trên nhưng áp dụng cho toàn đoạn văn bản.

    Formatting: Phần chỉnh sửa font chữ, cỡ chữ, kiểu chữ trong style.

    Add to the Styles gallery: Thêm vào style vào danh sách hiển thị.

    Automacically update: Tự động update nếu có chỉnh sửa.

    Only in this document: Chỉ áp dụng cho văn bản này.

    New documents based on this tempalte: Áp dụng cho toàn bộ các văn bản sau này.

    Bước 6: Và để sử dụng Style trong Word thay đổi chữ bạn chỉ cần chọn chữ rồi nhấn vào đó là được.

    Bước 3: Đặt tên cho style đó, việc này là tùy thuộc vào bạn.

    Name: Đặt tên cho style trong Word.

    Style based on: Lựa chọn vị trí trong văn bản cho style đó.

    Style for following paragraph: Tương tự như trên nhưng áp dụng cho toàn đoạn văn bản.

    Formatting: Phần chỉnh sửa font chữ, cỡ chữ, kiểu chữ trong style.

    Add to the Styles gallery: Thêm vào style vào danh sách hiển thị.

    Automacically update: Tự động update nếu có chỉnh sửa.

    Only in this document: Chỉ áp dụng cho văn bản này.

    New documents based on this tempalte: Áp dụng cho toàn bộ các văn bản sau này.

    Một lưu ý nữa chính là phần Format để kết hợp thêm khi sử dụng Style trong Word, phần này chúng tôi sẽ hướng dẫn kỹ hơn cho bạn trong các bài viết sắp tới.

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  • data-full-width-responsive=”true”

    Trong soạn thảo văn bản, khi định dạng các kiểu văn bản như: Đồ án, tiểu luận, khóa luận… có nhiều phần định dạng tương đối giống nhau.

    Nếu làm thủ công thì bạn sẽ phải bôi đen từng phần và thay đổi Font chữ, kích thước chữ, căn lề, tô màu, in đậm, in nghiêng… Vậy tại sao bạn không tìm kiếm một phương án tối ưu hơn, tiết kiệm thời gian cho công việc này?

    Vâng, thay vì phải lặp đi lặp lại một vài thao tác giống nhau thì chúng ta chỉ cần sử dụng tính năng Style trong Word là xong, với tính năng này bạn sẽ không cần phải làm lặp lại các thao tác kia nữa.

    Và trong bài viết này mình sẽ hướng dẫn cho các bạn cách tạo Style và cách sử dụng Style trong Word một cách chi tiết và dễ hiểu nhất.

    Style là chức năng có sẵn trong ứng dụng Word, giúp người dùng tạo và thiết lập ra các định dạng để sử dụng trong quá trình soạn thảo văn bản của mình.

    Để các bạn hình dung rõ nét hơn về Style thì mình có ví dụ sau đây:

    Dòng 1 nếu muốn định dạng như dòng 2, thì với cách làm thông thường, các bạn sẽ phải lần lượt chỉnh , kích thước chữ, màu chữ…, nếu nhiều nội dung hơn, bạn sẽ rất mất thời gian ^^.

    data-full-width-responsive=”true”

    Đây là các bộ Style đã tích hợp sẵn trong Word, có cách định dạng sẵn như: Màu chữ, kích thước, chữ nghiêng, đậm… khi soạn thảo văn bản, nếu thấy Style nào phù hợp với bài của mình thì các bạn hoàn toàn có thể sử dụng chúng.

    Style nằm trong nhóm công cụ Styles của Tab Home.

    • Name: Đặt tên cho style trong Word.
    • Style based on: Lựa chọn vị trí trong văn bản cho style đó.
    • Style for following paragraph: Tương tự như trên nhưng áp dụng cho toàn đoạn văn bản.
    • Formatting: Phần chỉnh sửa font chữ, cỡ chữ, kiểu chữ trong style.
    • Add to the Styles gallery: Thêm vào style vào danh sách hiển thị.
    • Automacically update: Tự động update nếu có chỉnh sửa.
    • Only in this document: Chỉ áp dụng cho văn bản này.
    • New documents based on this tempalte: Áp dụng cho toàn bộ các văn bản sau này.

    Ngoài ra các bạn có thể định dạng chi tiết hơn bằng cách nhấn vào Format. Trong Format các bạn có thể định dạng cho đoạn văn (Paragraph), Tabs, đường viền (Border), ngôn ngữ (Language), đánh số tự động (Numbering)…

    #3. Tạo một Style mới trong Word

    Thực hiện:

    + Bước 1: Nhấp vào mũi tên ở góc dưới cùng bên phải của nhóm Styles.

    Chính vì vậy, qua bài viết này mình hy vọng bạn sẽ biết cách sử dụng Style trong Word một cách nhuần nhuyễn, để công việc của bạn được thuận lợi hơn, tiết kiệm thời gian và công sức khi lam việc.

    CTV: Ngọc Cường – Blogchiasekienthuc.com

    Thực hiện:

    --- Bài cũ hơn ---

  • Hướng Dẫn Cách Đánh Số Thứ Tự Trong Word Đơn Giản Và Dễ Thao Tác Nhất
  • How To Create Numbered Headings Or Outline Numbering
  • Word: Change Caption Numbering From Sequential To Chapter Numbering
  • How To Create Numbered Headings Or Outline Numbering In Word 2007 And Word 2010
  • Hướng Dẫn Cách Đánh Số Thứ Tự Trong Word
  • Why I Don’T Use Custom Table Styles In Microsoft Word 2002 And 2003

    --- Bài mới hơn ---

  • How To Hide Table Styles On The Table Tools Design Tab In Word (For Developers)
  • Table Tool Enhancements In Word 2013
  • Using Tables In Word 2022
  • 2 Methods To Adjust Contents To Fit In Cells In Your Word Table
  • Cách Làm Hiện Thanh Công Cụ Trong Word
  • Quick Reference: Why I don’t use Table Styles in Word 2002 or 2003

    I’ve given up trying to use Table Styles for professional documentation. This page explains why.

    In Word 2002, Microsoft introduced Table Styles. “Wow!”, I thought. Table Styles promised a quick way to format tables consistently and easily.

    And on the face of it, they do.

    In my work, I create templates for professional use. I need to define custom ways to control table formatting in several subtle ways. Using custom Table Styles should be the answer to my needs. But I don’t find them useful.

    Microsoft has never documented how they work. I’ve only been able to discover how they work through trial and error, and from reading about other users’ frustrations on Microsoft’s newsgroups.

    Every few months since Word 2002 was introduced, I’ve experimented with Table Styles. Every few months I’ve been disappointed, because they never give me quite what I need.

    This is why I’ve finally given up on them.

    Table Styles aren’t a grouping of paragraph styles

    Paragraph styles are the basic mechanism for formatting text in Word. You can’t do serious work without coming to grips with them.

    In my view, Table Styles should be a mechanism for identifying which paragraph styles I want used in my text + the overall settings the table itself needs.

    But that’s not how Table Styles work. They apply direct formatting to my text, and they don’t play nicely with paragraph styles.

    Table Styles don’t play nicely with Paragraph Styles

    If text in the paragraph is in any paragraph style other than Normal, then sometimes the formatting of the Table Style over‑rides the paragraph style, and sometimes vice

    versa. For example:

    • if the Table Style is formatted so that the text is right‑aligned, and I apply a paragraph style that is left‑aligned, then the text will be right‑aligned. The Table Style “wins” the alignment debate.
    • if the Table Style is formatted with 9pt font, and I apply a paragraph style that has 10pt font, then the text will be 10pt. The paragraph style “wins” the font size debate.

    This leaves me frustrated and confused. I apply a paragraph style to text in my table, and Word applies only some of the paragraph style’s settings. Only by trial and error can I can work out which settings of a paragraph style will be applied to the text in a table.

    As a user, this single reason is sufficient for me to avoid Table Styles.

    Table Styles apply fonts inconsistently

    The font identified for the Table Style appears to be applied inconsistently. From testing with trial and error, the rules appear to be the following.

    • If I apply a Table Style to a table, and if the Table Style uses the same font as the document’s Normal style, then the font in the Table Style is applied to text in the table.
    • If I apply a Table Style to a table, and if the Table Style uses a font that is different from the document’s Normal style, then:
      • if the text in the table is in style Normal, the font specified in the Table Style is ignored.
      • if the style of the text in the table is in some other paragraph style, then the other style’s font is respected and the other paragraph style’s font is applied to the text.

    Table Styles apply font sizes inconsistently

    The font size defined in a Table Style will only be applied to my table if the document’s Normal style happens to be either 10pt or 12pt.

    If the document’s Normal style uses, say, Times New Roman

    11pt, then any font size I define in the Table Style is ignored.

    Furthermore, I can only use 10pt fonts in a Table Style if the document’s Normal style is in 10pt. If style Normal is in some other size, I can have 9pt, or 11pt in my Table Style,

    but not 10pt.

    Table Styles expect that all text in my table is in style Normal

    When I go to insert a table, my cursor is obviously within a paragraph of text. When I insert a table, the text in the table is automatically formatted in the style of that paragraph.

    table and use a particular Table Style. I insert the table, and I apply the Table Style.

    But the text in the table will now be in paragraph style Body Text. And, as we’ve seen, Table Styles don’t play nicely with paragraph styles.

    The only way I can get the Table Style settings to work is to select the whole table, and apply style Normal.

    Table Styles are difficult for developers to use

    I create lots of Word templates for clients. I’ve long since automated a lot of that work, partly because it speeds up the process, and partly because I can replicate a template with accuracy that I can’t achieve if I do it by hand.

    However, a Table Style cannot be entirely constructed in code. That is because some parts of a Table Style are not exposed in Word’s object model. For example, in the user interface, I can specify that the heading row in a Table Style is to repeat at the top of each page. I cannot do that when defining a Table Style in code.

    Therefore, tools to create a Table Style or to “fix up” messy tables will not work completely.

    What would I have to do to use a Table Style successfully?

    So, to use a Table Style successfully I would have to:

    • modify the Table Style to use the same font as my document’s Normal style
    • if I need the Table Style to use 10pt text, I must ensure that the document’s Normal style is in 10pt text
    • each time I insert a table, I must apply the Table Style, then select the whole table and apply style Normal (or, I must apply style Normal, then insert the table and apply the Table Style)
    • if I want to stay sane, I must avoid applying a paragraph style to text in a table
    • I have to give up on the idea of creating Table Styles in code.

    Since I’ve never had a document for which these rules are appropriate, I have given up on trying to use Table Styles to format my tables.

    Is Word 2007 going to solve these problems?

    I don’t know yet. Certainly there have been some changes. But as far as I know, Microsoft has not yet documented how Table Styles work. So the only way to find out is trial and error.

    If you’re looking for more information about Table Styles, try the following:

    --- Bài cũ hơn ---

  • How To Create And Manage A Table Of Contents In Microsoft Word
  • Hướng Dẫn Cách Thay Đổi Kích Thước Bảng Trong Word 2010
  • Cách Lặp Lại Tiêu Đề Khi In Trong Microsoft Word Đơn Giản
  • Tạo Danh Mục Bảng Biểu Theo Chương Trong Word 2022
  • How To Add, Modify, Or Delete A Table In Microsoft Word
  • Why I Don’t Use Custom Table Styles In Microsoft Word 2002 And 2003

    --- Bài mới hơn ---

  • How To Update Table Of Contents In Word
  • Tips For Wrapping Text Around A Word Table
  • Làm Việc Với Bảng Trong Word 2007
  • Bí Kíp Làm Mục Lục Trong Word 2010, Dân Văn Phòng Nào Cũng Cần Biết
  • Hướng Dẫn Cách Chuyển Mã Văn Bản Với Unikey (Chuyển Font .vntime Sang Times New Roman…)
  • Quick Reference: Why I don’t use Table Styles in Word 2002 or 2003

    I’ve given up trying to use Table Styles for professional documentation. This page explains why.

    In Word 2002, Microsoft introduced Table Styles. “Wow!”, I thought. Table Styles promised a quick way to format tables consistently and easily.

    And on the face of it, they do.

    In my work, I create templates for professional use. I need to define custom ways to control table formatting in several subtle ways. Using custom Table Styles should be the answer to my needs. But I don’t find them useful.

    Microsoft has never documented how they work. I’ve only been able to discover how they work through trial and error, and from reading about other users’ frustrations on Microsoft’s newsgroups.

    Every few months since Word 2002 was introduced, I’ve experimented with Table Styles. Every few months I’ve been disappointed, because they never give me quite what I need.

    This is why I’ve finally given up on them.

    Table Styles aren’t a grouping of paragraph styles

    Paragraph styles are the basic mechanism for formatting text in Word. You can’t do serious work without coming to grips with them.

    In my view, Table Styles should be a mechanism for identifying which paragraph styles I want used in my text + the overall settings the table itself needs.

    But that’s not how Table Styles work. They apply direct formatting to my text, and they don’t play nicely with paragraph styles.

    Table Styles don’t play nicely with Paragraph Styles

    If text in the paragraph is in any paragraph style other than Normal, then sometimes the formatting of the Table Style over‑rides the paragraph style, and sometimes vice

    versa. For example:

    • if the Table Style is formatted so that the text is right‑aligned, and I apply a paragraph style that is left‑aligned, then the text will be right‑aligned. The Table Style “wins” the alignment debate.
    • if the Table Style is formatted with 9pt font, and I apply a paragraph style that has 10pt font, then the text will be 10pt. The paragraph style “wins” the font size debate.

    This leaves me frustrated and confused. I apply a paragraph style to text in my table, and Word applies only some of the paragraph style’s settings. Only by trial and error can I can work out which settings of a paragraph style will be applied to the text in a table.

    As a user, this single reason is sufficient for me to avoid Table Styles.

    Table Styles apply fonts inconsistently

    The font identified for the Table Style appears to be applied inconsistently. From testing with trial and error, the rules appear to be the following.

    • If I apply a Table Style to a table, and if the Table Style uses the same font as the document’s Normal style, then the font in the Table Style is applied to text in the table.
    • If I apply a Table Style to a table, and if the Table Style uses a font that is different from the document’s Normal style, then:
      • if the text in the table is in style Normal, the font specified in the Table Style is ignored.
      • if the style of the text in the table is in some other paragraph style, then the other style’s font is respected and the other paragraph style’s font is applied to the text.

    Table Styles apply font sizes inconsistently

    The font size defined in a Table Style will only be applied to my table if the document’s Normal style happens to be either 10pt or 12pt.

    If the document’s Normal style uses, say, Times New Roman

    11pt, then any font size I define in the Table Style is ignored.

    Furthermore, I can only use 10pt fonts in a Table Style if the document’s Normal style is in 10pt. If style Normal is in some other size, I can have 9pt, or 11pt in my Table Style,

    but not 10pt.

    Table Styles expect that all text in my table is in style Normal

    When I go to insert a table, my cursor is obviously within a paragraph of text. When I insert a table, the text in the table is automatically formatted in the style of that paragraph.

    But the text in the table will now be in paragraph style Body Text. And, as we’ve seen, Table Styles don’t play nicely with paragraph styles.

    The only way I can get the Table Style settings to work is to select the whole table, and apply style Normal.

    Table Styles are difficult for developers to use

    I create lots of Word templates for clients. I’ve long since automated a lot of that work, partly because it speeds up the process, and partly because I can replicate a template with accuracy that I can’t achieve if I do it by hand.

    However, a Table Style cannot be entirely constructed in code. That is because some parts of a Table Style are not exposed in Word’s object model. For example, in the user interface, I can specify that the heading row in a Table Style is to repeat at the top of each page. I cannot do that when defining a Table Style in code.

    Therefore, tools to create a Table Style or to “fix up” messy tables will not work completely.

    What would I have to do to use a Table Style successfully?

    So, to use a Table Style successfully I would have to:

    • modify the Table Style to use the same font as my document’s Normal style
    • if I need the Table Style to use 10pt text, I must ensure that the document’s Normal style is in 10pt text
    • each time I insert a table, I must apply the Table Style, then select the whole table and apply style Normal (or, I must apply style Normal, then insert the table and apply the Table Style)
    • if I want to stay sane, I must avoid applying a paragraph style to text in a table
    • I have to give up on the idea of creating Table Styles in code.

    Since I’ve never had a document for which these rules are appropriate, I have given up on trying to use Table Styles to format my tables.

    Is Word 2007 going to solve these problems?

    I don’t know yet. Certainly there have been some changes. But as far as I know, Microsoft has not yet documented how Table Styles work. So the only way to find out is trial and error.

    If you’re looking for more information about Table Styles, try the following:

    --- Bài cũ hơn ---

  • How To Format Microsoft Word Tables Using Table Styles
  • 5 Quick Ways To Split A Table In Your Word Document
  • Sort A Table In Word
  • How To Split Table Horizontally Or Vertically In A Word Document?
  • Using Tables For Organizing And Formatting In Microsoft Word
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