Insert a Table of Figures in Word: Overview
You can insert a table of figures in Word, which is similar to a table of contents. However, a table of figures in Word shows the page numbers of any document objects with captions or, alternatively, styles. After you insert a table of figures in Word, any document objects with captions or, alternatively, styles appear in the table of figures. They are sorted by number and appear in a list.
To create a table of figures in Word, your document should contain captioned figures. Alternatively, you can also create a table of figures in Word by using styles. We will first show you how to create a table of figures in Word by using captions. We will then show you how to create a table of figures in Word by using styles.
How to Insert a Table of Figures in Word from Captions
If you need to learn how to add captions to objects in a Word document, you should first watch the following free video lesson, titled ” Inserting Captions ” to see how.
Insert a Table of Figures in Word – Instructions: A related video lesson that shows how to apply captions to document objects before inserting a table of figures in Word.
The top of this tab shows how your table of figures will print in the “Print Preview” section. Below that, there are options for changing the appearance of the printed version of the table of figures. To not print page numbers, uncheck the “Show page numbers” checkbox. Page numbers, if enabled, are right-aligned by default. To print the page number immediately after the caption title, instead, uncheck the “Right align page numbers” checkbox. Then select the desired style of leader tab to connect the caption titles to the page numbers from the “Tab leader:” drop-down. The “Web Preview” section shows how your table of figures would look in a web page. To remove the hyperlinks from a web table of figures, uncheck the “Use hyperlinks instead of page numbers” checkbox.
The “General” section of this dialog box lets you change the general settings of the table of figures. If desired, you can select a different general format for the table of figures by selecting a different choice from the “Formats:” drop-down. To change the label of the captions, select a choice from the “Caption label” drop-down. To remove the label and number, if desired, uncheck the “Include label and number” checkbox.
How to Insert a Table of Figures in Word from Styles
To insert a table of figures in Word using styles instead of captions, first add text titles directly into the document next to the objects to which they refer. These titles become the “captions” for the objects. Next, apply a consistent style to the titles of these document objects at the various locations at which they appear in the document. Make sure the style you choose is only applied to these objects’ titles and is not used elsewhere in the document. If you need to learn how to apply styles in Word, you should first watch the following free video lesson, titled ” Applying Styles,” to see how.
Insert a Table of Figures in Word – Instructions: A related video lesson that shows how to apply styles to the names of document objects before inserting a table of figures in Word. Insert a Table of Figures in Word: Instructions Instructions on How to Prepare to Insert a Table of Figures in Word
To insert a table of figures in Word, you must first apply captions to the figures to include in the table of figures.
Alternatively, you must first apply a selected style to the names of the figures to include. Make sure the style you choose is only applied to these objects’ titles and is not used elsewhere in the document.
Instructions on How to Insert a Table of Figures in Word from Captions
To insert a table of figures in Word from captions, place your insertion mark cursor at the document location at which to insert the table of figures.
The top of this tab shows how your table of figures will print in the “Print Preview” section.
Below that, there are options for changing the appearance of the printed version of the table of figures.
To not print page numbers, uncheck the “Show page numbers” checkbox.
Page numbers, if enabled, are right-aligned by default.
To print the page number immediately after the caption title, instead, uncheck the “Right align page numbers” checkbox.
Then select the desired style of leader tab to connect the caption titles to the page numbers from the “Tab leader:” drop-down.
The “Web Preview” section shows how your table of figures would look in a web page.
To remove the hyperlinks from a web table of figures, uncheck the “Use hyperlinks instead of page numbers” checkbox.
The “General” section of this dialog box lets you change the general settings of the table of figures.
If desired, you can select a different general format for the table of figures by selecting a different choice from the “Formats:” drop-down.
To change the label of the captions, select a choice from the “Caption label” drop-down.
To remove the label and number, if desired, uncheck the “Include label and number” checkbox.
If you want to customize the text styles of a table of figures, you must select the “From template” choice from the “Formats” drop-down, as you can only customize the appearance of the default table of figures style for the document’s template.
Instructions on How to Insert a Table of Figures in Word from Captions
To insert a table of figures in Word from styles, place your insertion mark cursor at the document location at which to insert the table of figures.
Check the “Style” checkbox and then choose the name of the style you applied to the titles of the inserted objects from which to make the table of figures from the drop-down to the right.
Insert a Table of Figures in Word: Video Lesson
The following video lesson, titled ” Inserting a Table of Figures,” shows you how to insert a table of figures in Word. If you’d like to learn more about Word, this video lesson is from our complete Word tutorial, titled ” Mastering Word Made Easy v.2023 and 365.”