Cách Paste Value Trong Excel Nhanh / Top 13 Xem Nhiều Nhất & Mới Nhất 12/2023 # Top Trend

Tổng hợp các phím tắt khi Paste Value trong Excel

Tổ hợp phím tắt để mở hộp thoại Paste Special (dán đặc biệt) là Ctrl + Alt + V hoặc Alt + E + S.

Tổ hợp phím tắt để dán: CTRL + V;

Tổ hợp phím tắt chỉ để dán giá trị: ALT + H + V + V;

Tổ hợp phím tắt để dán giá trị và định dạng số: ALT + H + V + A;

Tổ hợp phím tắt để dán các giá trị và giữ định dạng nguồn: ALT + H + V + E;

Tổ hợp phím tắt để dán chỉ định dạng nguồn: ALT + H + V + K;

Tổ hợp phím tắt để dán không có đường viền: ALT + H + V + B;

Tổ hợp phím tắt để dán giữ chiều rộng cột nguồn: ALT + H + V + W;

Tổ hợp phím tắt để dán chỉ định dạng: ALT + H + V + R;

Tổ hợp phím tắt để dán chuyển vị: ALT + H + V + T;

Tổ hợp phím tắt để dán công thức: ALT + H + V + F;

Tổ hợp phím tắt để dán công thức và định dạng số: ALT + H + V + O;

Tổ hợp phím tắt để dán như hình ảnh: ALT + H + V + U;

Tổ hợp phím tắt để dán dưới dạng ảnh được liên kết: ALT + H + V + I;

Lưu ý:

Một số tổ hợp phím không hoạt động trên Excel 2007.

Để sử dụng các tổ hợp phím tắt khi dán giá trị thì các bạn cần có dữ liệu đã sao chép.

Cách sử dụng phím tắt khi Paste Value trong Excel

Các bạn thực hiện như sau:

Bước 1: Chọn ô A1 và chọn tổ hợp Ctrl + C.

Như vậy các bạn đã sao chép định dạng từ ô A1 sang ô D5 nhanh chóng.

Copying and pasting is a very frequently performed action when working on a computer. This is also true in Excel.

It’s so common that almost everyone knows the keyboard shortcuts to copy Ctrl + C and to paste Ctrl + V.

This can be frustrating as sometimes you’ll only want the values to copy and not any of the other stuff in the cells.

In this post, you’ll learn 8 ways to copy and paste only the values from your Excel data.

Example Data

Cell formatting including font colour, fill colour, number formatting and borders.

Notes.

SUM formula.

A data validation dropdown list.

Paste Special Keyboard Shortcut

If you want to copy and paste anything other than an exact copy, then you’re going to need to become familiar with paste special.

My favourite method to use this is with a keyboard shortcut.

Copy the data you want to paste as values into your clipboard.

Choose a new location in your workbook to paste the values into.

Press Ctrl + Alt + V on your keyboard to open up the Paste Special menu.

Select Values from the Paste option or press V on your keyboard.

Press the OK button.

Paste Special Legacy Keyboard Shortcut

This keyboard shortcut is a legacy shortcut from before the Excel ribbon command existed and it’s still usable.

Once the Paste Special menu is open you can then press V for Values.

Paste Special from the Home Tab

If you’re not a keyboard person and prefer using the mouse, then you can access the Paste Values command from the ribbon commands.

Select and copy the data you want to paste into your clipboard.

Select the cell you want to copy the values into.

Go to the Home tab.

Select the Values clipboard icon from the paste options.

Paste Values with Hotkey Shortcuts

Since the paste values command is in the ribbon, that also means you can access it with the Alt hotkeys.

Notice when you press the Alt key, the ribbon lights up with all the accelerator keys available.

Paste Values with Quick Access Toolbar Command

If it’s a command you use quite frequently, then why not put it in the quick access toolbar?

Depending where in the quick access toolbar you place it, it will also get it’s own easy to use Alt hotkey shortcut too.

Check out this post for details on how to add commands to the quick access toolbar, or this post on other interesting commands you can add to the quick access toolbar.

Select All Commands from the drop down list.

Locate and select Paste Values from the options. You can press P on your keyboard to quickly navigate to commands starting with P.

Press the Add button.

Use the Up and Down arrows to change the ordering of commands in your toolbar.

Press the OK button.

If you place it in the 4th position like in this Example, then you can you Alt + 4 to access it with a keyboard shortcut.

Paste Values Mouse Trick

Select the range of cells to copy.

Hover the mouse over the active range border until the cursor turns into a four directional arrow.

Select Copy Here as Values Only from the menu.

This is such a neat way, and there are a few other options in this hidden menu that are worth exploring.

Paste Values with Paste Options

There’s another sneaky method to paste values.

Paste Values and Formulas with Text to Columns

I don’t really recommend using this method, but I’m going add it just for fun.

A few caveats with this method.

You can only copy and paste one column of data.

It will keep any formulas.

If that’s exactly what you’re looking for, then this method might be of interest.

Select a single column of data ➜ go to the Data tab ➜ select the Text to Column command.

You can also select Fixed width as we won’t be using the text to column functionality it doesn’t really matter.

Paste Values with Advanced Filters

This one is another not-quite paste values option and is listed for fun as well.

With your data selected go to the Data tab then select the Advanced command in the Sort and Filter section.

Select Copy to another location.

Leave the Criteria range empty.

Select a location to place the copied data.

Press the OK button.

You can then remove the cell formatting that’s left by going to the Home tab ➜ Clear ➜ and selecting the Clear Formats option.

Conclusions

Wow! That’s a lot of different ways to paste data as values in Excel.

It’s understandable there are so many options given it’s an essential action to avoid carrying over unwanted formatting.

You’re eventually going to need to do this and there are quite a few ways to get this done.

What’s your favourite way? Did I miss any methods you use?

Bottom line: Learn 5 different ways to copy and paste values to remove all formulas and formatting.

Skill level: Beginner

Video Tutorial What is Paste Values?

Copying and pasting values is probably one of the most common tasks we do in Excel.

Paste Values will paste the values ONLY of the copied range WITHOUT formulas and formatting. This allows us to extract the numbers or text from cells.

There are a TON of reasons to paste values.

One common use is for scenario analysis where we want to “freeze” numbers that are results of formulas and place them in some blank cells.

Another common use is when we want to paste numbers or text into a range that already contains formatting. Pasting values will not change any existing formatting that is applied to the cell/range.

In the image above, the Scenario 1 column already contained both cell formatting (colors) and number formatting. When we paste values, any existing formatting in the paste range will NOT change.

In the first example above, the blank cells have the default General format, and that is why there is no number formatting applied when we paste values.

The Paste Special Menu

Paste Values is one of the many pasting options on the Paste Special menu.

The Paste Special… button on those menus opens the full Paste Special Menu.

Keyboard Shortcuts for Paste Values

There are keyboard shortcuts for all of the Paste Special commands. As I mentioned before, the most common we use is Paste Values.

In the video above I share 5 keyboard shortcuts (plus a bonus) to paste values. Here is a list of the shortcuts.

Alt, E, S, V, Enter (Mac: Ctrl+Cmd+V)

Alt, H, V, V

Menu Key + V

Custom Quick Access Toolbar (QAT) Button: Alt+1

Ctrl+V, Ctrl, V

Custom shortcut with The Paste Buddy Add-in.

In the video I also mention my article on the best keyboards for Excel keyboard shortcuts.

If you’re more of a mouse user then checkout my article on my favorite mouse for Excel.

How do you Paste Values?

Thank you! 🙂

Excel Paste Special makes the pasting operation smoother by letting you choose which formatting (source or destination) to keep or by stripping all formatting and just pasting the values or formulas.

What is Paste Special in Excel?

In situations where a standard copy / paste in not appropriate, Excel’s Paste Special offers a wide range of options to paste only specific elements of the copied cells or perform a mathematical operation with the copied data.

For example, you can copy formula-driven data and paste only the calculated values in the same or different cells. Or, you can copy the width of one column and apply it to all other columns in your data set. Or, you can transpose the copied range, i.e. convert rows to columns and vice versa. The following screenshot demonstrates all available Paste Special options:

All of the Paste Special commands work within the same worksheet as well as across different sheets and workbooks.

How to paste special in Excel

The use of Paste Special in Excel boils down to the following:

Copy the source cell or a range of cells (the fastest way is to select the cell(s) and press the

Ctrl + C

shortcut).

Select the destination cell(s).

Open the Paste Special dialog using one of the methods described below (the fastest way is to hit the Paste Special shortcut).

Yep, it’s that simple!

3 ways to access Paste Special in Excel 1. Paste Special button on the ribbon

As you may have noticed, 6 most popular paste options appear directly in the pop-up menu, under Paste Options: paste everything (equivalent of CTRL + V), paste values, paste formulas, transpose, paste formatting, and paste link:

If you start hovering over the Paste Special… item in the context menu, a fly-out menu will show up offering 14 more paste options:

To find out what a particular icon does, hover over it. A hit will pop up and Live Preview will take over enabling you to see the paste effect straight away. This method is especially useful when you have just started learning the feature.

For example, if you hover over the paste transpose icon, you will see a preview of how exactly the copied data will be transposed:

The fastest way to paste a specific aspect of the copied data in Excel is using one of the following shortcuts.

Paste Special shortcut for Excel 2023 – 2007:

Ctrl+Alt+V

Paste Special shortcut for all Excel versions:

Alt+E

, then

S

Both of the above shortcuts open Excel’s Paste Special dialog, where you can select the desired option with the mouse or hit a corresponding shortcut key. In the following section, you will find a full list of available paste options and their shortcut keys.

Excel Paste Special shortcut keys

As you already know, Excel’s Paste Special dialog can be opened via the Ctrl+Alt+V shortcut combination. After that, you can pick a specific paste option by pressing just one letter key on your keyboard.

Please pay attention that a shortcut key for paste special works only when the Paste Special dialog is already open, and some data has previously been copied to the clipboard.

Shortcut Operation Description

A All Paste the cell contents and formatting.

F Formula Paste only formulas.

V Values Paste only values and not formulas.

T Formats Copy only the cell formats and not values.

C Comments

N Data Validation Paste only the data validation settings.

H All using source theme Paste all cell contents in the theme formatting applied to the source cell.

X All except borders Paste all cell contents and formatting, but not borders.

W Column width Paste only the column width from the copied cells.

R Formulas and number formats Paste formulas and number formats such as currency symbols, date formats, etc.

U Values and number formats Paste values (but not formulas) and number formats.

D Add Add the copied data to the data in the destination cell(s).

S Subtract Subtract the copied data from the data in the destination cell(s).

M Multiply Multiply the copied data by the data in the destination cell(s).

I Divide Divide the copied data by the data in the destination cell(s).

B Skip blanks Prevent replacing the values in the destination range with blank cells that occur in the copied range.

E Transpose Convert the columns of copied data to rows, and vice versa.

L Link Link the pasted data to the copied data by inserting formulas like =A1.

At first sight, this seems like a lot of keystrokes to remember, but with just a little practice you will be able to paste special in Excel faster than an average user can reach for the mouse. To begin with, you can learn the paste special values shortcut (Ctrl+Alt+V, then V) that you would probably use several times a day.

If you happen to forget a shortcut key, just have a look at the required option in the Paste Special dialog and notice an underlined letter. As you can remember, the paste values shortcut key is V and this letter is underlined in “Values”.

Examples of using Paste Special in Excel

To move from theory to practice, let’s see some of the most popular paste special features in action. Simple and straightforward, these examples may still teach you a couple of unobvious uses.

Select the destination cell, or the upper-left cell of the target range.

Press the

Enter

key.

How to copy values in Excel

Supposing you’ve created a summary report from a number of sources, and now you need to send it to your client or supervisor. The report contains a bunch of formulas that pull information from other sheets, and even more formulas that calculate the source data. The question is – how do you send the report with final numbers without cluttering it with tons of initial data? By replacing the formulas with calculated values!

The steps to only paste values in Excel follow below:

Select the cell(s) with formulas and press

Ctrl + C

to copy them.

Select the destination range. If you don’t need to keep the formulas, you can select the same range that you’ve just copied (cells with formulas).

Press Excel’s paste values shortcut:

Ctrl + Alt + V

, then

V

.

Press

Enter

.

Done! The formulas are replaced with calculated values.

Tip. If you are copying values to another range and want to keep the original number formats such as the currency symbols or the number of decimal places, press

Ctrl+Alt+V

, and then

U

to paste values and number formats.

How to quickly transpose in Excel

There are a few ways to change columns to rows in Excel, and the fastest one is using the Paste Transpose option. Here’s how:

Select the table that you want to transpose, and press

Ctrl + C

to copy it.

Select the upper-left cell of the range where you want to paste the transposed data.

Press the paste special transpose shortcut:

Ctrl + Alt + V

, then

E

.

Press

Enter

.

The result will look something similar to this:

As you can see in the screenshot above, in the converted table, the original cell and number formats are nicely kept in place, a small but helpful touch!

To learn other ways to transpose in Excel, please check out this tutorial: How to convert row to column and column to row in Excel.

How to copy column width in Excel

This example will teach you how to quickly set the desired width to all columns of your Excel table.

Set the width for one column the way you want it.

Select the column with the adjusted width (or select any single cell within that column) and press

Ctrl + C

.

Select the column(s) to which you want to copy the width. To select non-adjacent columns, hold down CTRL while selecting.

Press the Paste Special shortcut

Ctrl + Alt + V

, and then

W

.

That’s it! Only the column’s width is copied to other columns, but not any data contained in the source column.

How to copy a column’s width as well as contents

Quite often, when copying data from one column to another you have to adjust the destination column’s width manually to accommodate the new values. In this case, you may like the following way to copy the source data AND column width in one fell swoop.

Select the data to be copied and press

Ctrl + C

.

How to paste and add/subtract/multiply/divide at a time

Performing arithmetic operations in Excel is easy. Usually, a simple equation like =A1*B1 is all what it takes. But if the resulting data is supposed to be numbers rather than formulas, Excel Paste Special can save you a trouble of replacing formulas with their values.

Example 1. Replacing percentages with calculated amounts

Supposing, you have the amounts in column B and tax percentages in column C. Your task is to replace the tax % with the actual tax amount. The quickest way to have it done is this:

Select the amounts (cells B2:B4 in this example), and press

Ctrl + C

to copy them.

Select the tax percentages, cells C2:C4 in this example.

Press the paste special shortcut (

Ctrl + Alt + V

), and then either select Multiply under Operations, or press

M

. This will multiply each of the amounts copied from column B by a percentage in column C in the same row.

That’s it! As shown in the screenshot below, a tax amount is calculated for each row, and the result of the operation is a value, not formula:

By using the same approach, you can quickly increase or reduce an entire column of numbers by a certain percentage. In this case, you input the percentage formula such as =1+20% in a separate cell, copy it, and then use Excel Paste Special to multiply the source numbers by the value in the copied cell. The detailed steps can be found here: How to increase / reduce a column by percentage.

Example 2. Removing multiple hyperlinks in Excel

Type 1 in any empty cell, and press

Ctrl + C

to copy it.

Select all of the hyperlinks that you want to remove.

That’s all that it takes! All hyperlinks are removed along with the blue underlined formatting:

Tip. If you want to keep the original links and copy the results (i.e. data without hyperlinks) to some other location, then do as follows: copy the hyperlinks, select the upper-left cell of the target range, and hit the Excel paste values shortcut:

Ctrl+Alt+V

, then

V

.

For more information about this and other ways to get rid of hyperlinks in Excel, please see How remove multiple hyperlinks at a time.

Paste Special not working in Excel

If the Paste Special option is missing or not working properly in your Excel, it’s likely to be because of one of the following reasons.

Paste Special feature is disabled

Solution: Enable Paste Special as demonstrated below.

Third-party add-ins conflicting with Paste Special

If you have a lot of third-party add-ins installed in your Excel, chances are that one of them is causing the issue. To pin down the culprit, perform these steps:

If one or more problematic add-ins have been detected, leave them disabled or uninstall them.

This is how you use Paste Special in Excel. Now you know how many powerful features it provides and how you can leverage these features in your worksheets. I thank you for reading and hope to see you on our blog next week!

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Cách thêm phím tắt cho Paste value đối với Excel 2003: -Thêm biểu tượng Paste Value: Bấm chuột phải lên thanh công cụ, chọn Customize. Trong thẻ Command, chọn edit rồi kéo biểu tượng paste values trong khung command lên thanh menu (để cuối thanh menu để khỏi lộn). Bạn đã có icon past values. -Đừng tắt hộp thoại customize, bấm chuột phải lên icon Past values (có hình số 12), Đặt lại tên trong khung name, để dấu & trước chữ cái mà bạn muốn đặt phím tắt. Sau đó bạn chọn dòngText Only(Always) ở bên dưới khung đặt tên. Bạn cũng có thể chọn Image và Text để cho đẹp. -Vậy là xong, bạn đã có phím tắt cho Past Value bằng cách bấm phím Alt+chữ cái bạn chọn. Mình để mặc định là chữ P luôn để khỏi nhầm lẫn. -Theo cách này, bạn có thể tạo phím tắt cho các công cụ khác, tuy nhiên bạn phải đặt sao cho khác với các menu mặc định (Có dấu gạch chân dưới phím tắt). -Khi bạn để hộp thoại customize, bạn có thể tùy chỉnh tất cả biểu tượng trên thanh công cụ, ví dụ như thay đổi icon thì chọn Change button Image. Lưu ý: Nếu chỉ để biểu tượng mà không chọn text thì công cụ chỉ có thể thực hiện khi bấm thôi, không thể gán phím tắt cho nó.

Để có phím tắt trong Excel 2007 với 2010 dễ hơn nhiều. -Đầu tiên bạn phải tạo một biểu tượng Paste Special Values trên thanh Quick Access Toolbar. Đầu tiên bạn bấm chuột phải lên thanh toolbar rồi chọn Customize Quick Access Toolbar… -Trong hộp chọn Choose Command From chọn All Command. Kiếm mục Paste Values trong hộp chọn bên dưới(Tìm bằng cách gõ chữ P rồi kéo xuống dưới). Bấm Add. Xong Ok. Bạn cũng có thể làm cách khác là bấm chuột phải vào biểu tượng này trên thanh công cụ rồi chọn Add Gallery to Quick Access Toolbar, nhưng cách này không thể làm đối với các công cụ đặc biệt như Paste Values được. -Bây giờ thì cho hiển thị thanh Quick Access Toolbar bằng cách bấm chuột phải lên thanh công cụ rồi chọn Show Quick Access Toolbar Above The Rippon. Xong. -Phím tắt được gán cho mục đầu tiên là Alt+1, Bạn bấm phím Alt để biết được công cụ bạn chọn được gán phím tắt như thế nào. Nếu là số 5 thì là ALT+5. Muốn là Alt+1 thì xóa hết mấy cái trước nó là xong.