Xu Hướng 5/2023 # Text Justification And Alignment In Microsoft Word # Top 11 View

Bạn đang xem bài viết Text Justification And Alignment In Microsoft Word được cập nhật mới nhất trên website Hoisinhvienqnam.edu.vn. Hy vọng những thông tin mà chúng tôi đã chia sẻ là hữu ích với bạn. Nếu nội dung hay, ý nghĩa bạn hãy chia sẻ với bạn bè của mình và luôn theo dõi, ủng hộ chúng tôi để cập nhật những thông tin mới nhất.

I’m not sure this topic justifies a separate chapter in the User’s Guide but the alternative was to really bloat the basic formatting chapter with information most people don’t want or need.

Virtually all horizontal justification in Word is done with respect tab settings or to the left or right indent (not margins). Tab settings and indents are paragraph level formatting best set in Styles.

The screenshots here are from Word 2010, but the icons and keyboard shortcuts shown are identical in versions from Word 97-2013. Note that the screenshots of text include the Ruler to emphasize that the alignment is between paragraph Indents and not page Margins. The margins are shown by the text boundaries and on the Ruler. The Indents are not quite the same distance from the Margins. This is to show that the centering is done to the Indents as well.

The screenshots also have display of non-printing characters turned on. The ones visible are the paragraph marks and the dots for blank spaces.

Horizontal Alignment of Text in Microsoft Word

Unless support for some East-Asian language is installed, you will see four icons for paragraph alignment in Word.

The screen shots below all include a fifth icon for Distributed Text which will show up if you have East-Asian language support installed. The command is available even if the language support is not installed, though.

This is the default.

Because of the text used above, it looks like fully-justified text, but it is not. The text is not stretched to go all the way to the right Indent.

Full Justification / Alignment (Ctr+J)

The demonstration screen shot above shows full alignment with both a paragraph mark at the end of a short line and a line break at the end of a short line.

First, permit me a slight rant. Don’t use full justification! It makes your text look nice but it is harder to read! Also don’t use hyphenation — for the same reason. Reading is not done letter-by-letter. The brain uses the shape of the word to determine a meaning, and even the shape of a sentence. Both full justification and hyphenation mess with those shapes. (Done with rant; thank you for your tolerance.)

Fully justified text in newspapers and magazines is far more highly massaged than Word will do. This is through the use of kerning and ligatures.

Full justification can be enhanced by using a Word Perfect compatibility option — the only WP-compatibility option that I know of that is of any use.

Check the box for “Do full justification like Word Perfect 6.x for Windows.” This varies the space between words to a much finer degree than is the default for Word. Thanks to Woody’s Office Watch for this tip. It still doesn’t make the text as easy to read as left-justification. This option is not available for documents set up for Word 2013 or later.

If you do decide to use full alignment, just be aware that Word is a flawed tool to produce this kind of text.

Note that the WordPerfect option shifts text from line to line. This option is not available AFAIK after Word 2010 except when in compatibility mode.

Distributed Paragraph Alignment (Ctrl+Shift+J) – an undocumented option

Unless you have support for some East-Asian Language installed, you will only see the four icons above with none showing as active. If you do have that language support turned on, you will see five icons in the paragraph alignment area with the fifth one being for Distributed.

This was built into Word as a part of East Asian Language Support and is in all versions of Word since at least Word 2003. Distributed should never be used in English for regular text. Note above that in the last line the parantheses and period are counted as characters and space is used to stretch them as well.

If you have language support turned on for any East Asian Language, the icon will be with your other paragraph formatting alignment options as shown. Otherwise, you can add the command for Distributed Paragraph text to the Quick Action Toolbar or a Ribbon in Word 2007 and later. It is under All Commands as “Distributed.” When added to a the QAT or Ribbon, it gives the icon although not with the other icons. In Word 2003 you cannot display the icon (AFAIK) without installing support for an East-Asian language. The shortcut Ctrl+Shift+J, though, is available.

If you display the icon, it comes with the “tooltip” when you hover over it.

Again, I would never use Distributed for anything other than a single line of text for a special purpose. It does not, contrary to the tooltip shown, give a document a clean look!

My thank to Rohn and Stefan Blom for the information about the Distributed option. The keyboard shortcut does show up for the command Distribute Para in printed lists of commands or of keyboard shortcuts generated by Word using the ListCommands command. I call this an undocumented option becausethe Ctrl+Shift+J Shortcut does not show up in the lists of Keyboard Shortcuts on the Microsoft site that I’ve found. As far as I know, its use is not documented by Microsoft’s site, at least not in English.

All of the methods shown so far keep the same text on each line, they simply move the text to different positions on a line. That is not the case with the justification methods for Right-to-Left languages. They can ove words from line to line.

The above buttons give additional options, even if you are not using a Right-to-Left language. They give three additional degrees of justification.

Justify – High

Justify – Low

As far as I can tell, the Justify-Low setting is the same as the Full Justification setting.

Justify – Medium

Notice that the High and Medium settings move words from line to line. The menu button that gives a drop-down with all of these is only active if you have a Right-to-Left language enabled in you version of Word.

To put these on your QAT:

Modifying the Quick Access Toolbar (QAT) in Microsoft Word

There are times when you want one column of text aligned to the left, and a second to the right. (In Word Perfect, this is called Flush-Right.) In Word, this is done by use of Tab settings or Alignment Tabs that ignore those settings.

A common example of this kind of formatting is a Table of Contents. Word will automatically define a Table of Contents in just this way. Here are examples of text with the Ruler, with the non-printing tab characters displayed.

Note that the tabs could be set at the paragraph indents; here they are not to make what is happening clearer. If they were set at the indents, the tab for the left-most text would not be used, simply the indent. Note also that a right tab could be set outside the right paragraph indent and/or the right page margin.

The second is Flush Right with an additional Center tab.

The third example uses a Right tab to align text on the left with an even right margin and that on the right with an even left margin. Still with a Center tab.

The fourth example shows use to line up columns to meet in the middle using tab settings.

Other times you will want one column aligned to the left margin, a second column centered and a third column right-aligned with the right margin. In Word Perfect this is done in a left-justified paragraph by typing the text on the left, pressing the Center key, typing the centered text, and then pressing Right-Justify and typing the text for the right margin. A typical place for doing this is in the headers and footers of a page. Both the header and the footer Styles are set up with a center-tab and a right-tab. If you are in either of these places, simply type your left text, press the tab key, type your centered text, press the tab key again, and type your right-aligned text. This is shown in the examples above.

If you need wrapping for these columns of text, whether in the body of your document or in a header or footer, you could use a Table in Word. Remember that each cell in a table can be aligned independently and that you can turn off the borders for the table so that it will not print lines between or around cells.

Otherwise you could set the Right Tab outside of the right Indent or even the Right Margin. The screenshots below show text where this has been done. They have the same margin settings but different indent and tab settings. Both use dot leaders for the Right Tab. Display of non-printing formatting characters is turned on. The first method shown below (tab set outside right indent) works in Word 2013 and later as well as earlier versions. The second method (tab set outside right margin) only works in Word versions 2010 and earlier.

Modify The Structure And Appearance Of Text In Microsoft Word 2022

This chapter from Microsoft Word 2016 Step By Step guides you through procedures related to applying character and paragraph formatting, structuring content manually, creating and modifying lists, applying styles to text, and changing a document’s theme.

Documents contain text that conveys information to readers, but the appearance of the document content also conveys a message. You can provide structure and meaning by formatting the text in various ways. Word 2016 provides a variety of simple-to-use tools that you can use to apply sophisticated formatting and create a navigational structure.

This chapter guides you through procedures related to applying character and paragraph formatting, structuring content manually, creating and modifying lists, applying styles to text, and changing a document’s theme.

Apply paragraph formatting

A paragraph is created by entering text and then pressing the Enter key. A paragraph can contain one word, one sentence, or multiple sentences. Every paragraph ends with a paragraph mark, which looks like a backward P (¶). Paragraph marks and other structural characters (such as spaces, line breaks, and tabs) are usually hidden, but you can display them. Sometimes displaying these hidden characters makes it easier to accomplish a task or understand a structural problem.

You can change the look of a paragraph by changing its indentation, alignment, and line spacing, in addition to the space before and after it. You can also put borders around it and shade its background. Collectively, the settings you use to vary the look of a paragraph are called paragraph formatting.

You can modify a paragraph’s left and right edge alignment and vertical spacing by using tools on the Home tab of the ribbon, and its left and right indents from the Home tab or from the ruler. The ruler is usually hidden to provide more space for the document content.

The left indent can be changed from the Home tab or the ruler

If you modify a paragraph and aren’t happy with the changes, you can restore the original paragraph and character settings by clearing the formatting to reset the paragraph to its base style.

Configure alignment

The alignment settings control the horizontal position of the paragraph text between the page margins. There are four alignment options:

Align Left This is the default paragraph alignment. It sets the left end of each line of the paragraph at the left page margin or left indent. It results in a straight left edge and a ragged right edge.

Align Right This sets the right end of each line of the paragraph at the right page margin or right indent. It results in a straight right edge and a ragged left edge.

Center This centers each line of the paragraph between the left and right page margins or indents. It results in ragged left and right edges.

Justify This alignment adjusts the spacing between words so that the left end of each line of the paragraph is at the left page margin or indent and the right end of each line of the paragraph (other than the last line) is at the right margin or indent. It results in straight left and right edges.

The icons on the alignment buttons on the ribbon depict the effect of each alignment option.

To open the Paragraph dialog box

Do either of the following:

To set paragraph alignment

Position the cursor anywhere in the paragraph, or select all the paragraphs you want to adjust.

Do either of the following:

Configure vertical spacing

Paragraphs have two types of vertical spacing:

Paragraph spacing The space between paragraphs, defined by setting the space before and after each paragraph. This space is usually measured in points.

Line spacing The space between the lines of the paragraph, defined by setting the height of the lines either in relation to the height of the text (Single, Double, or a specific number of lines) or by specifying a minimum or exact point measurement.

The default line spacing for documents created in Word 2016 is 1.08 lines. Changing the line spacing changes the appearance and readability of the text in the paragraph and, of course, also changes the amount of space it occupies on the page.

You can set the paragraph and line spacing for individual paragraphs and for paragraph styles. You can quickly adjust the spacing of most content in a document by selecting an option from the Paragraph Spacing menu on the Design tab. (Although the menu is named Paragraph Spacing, the menu options control both paragraph spacing and line spacing.) These options, which are named by effect rather than by specific measurements, work by modifying the spacing of the Normal paragraph style and any other styles that depend on the Normal style for their spacing. (In standard templates, most other styles are based on the Normal style.) The Paragraph Spacing options modify the Normal style in only the current document, and do not affect other documents.

The following table describes the effect of each Paragraph Spacing option on the paragraph and line spacing settings.

To quickly adjust the vertical spacing before, after, and within all paragraphs in a document

Each paragraph spacing option controls space around and within the paragraph

To adjust the spacing between paragraphs

Select all the paragraphs you want to adjust.

On the Layout tab, in the Paragraph group, adjust the Spacing Before and Spacing After settings.

The settings in the Spacing boxes are measured in points

To adjust spacing between the lines of paragraphs

Position the cursor anywhere in the paragraph, or select all the paragraphs you want to adjust.

You can choose from preset internal line spacing options or adjust paragraph spacing

Position the cursor anywhere in the paragraph, or select all the paragraphs you want to adjust.

Configure indents

In Word, you don’t define the width of paragraphs and the length of pages by defining the area occupied by the text; instead, you define the size of the white space-the left, right, top, and bottom margins-around the text.

Although the left and right margins are set for a whole document or for a section of a document, you can vary the position of the paragraphs between the margins by indenting the left or right edge of the paragraph.

Left Indent This defines the outermost left edge of each line of the paragraph.

Right Indent This defines the outermost right edge of each line of the paragraph.

First Line Indent This defines the starting point of the first line of the paragraph.

The ruler indicates the space between the left and right page margins in a lighter color than the space outside of the page margins.

The default setting for the Left Indent and First Line Indent markers is 0.0″, which aligns with the left page margin. The default setting for the Right Indent marker is the distance from the left margin to the right margin. For example, if the page size is set to 8.5″ wide and the left and right margins are set to 1.0″, the default Right Indent marker setting is 6.5″.

You can arrange the Left Indent and First Line Indent markers to create a hanging indent or a first line indent. Hanging indents are most commonly used for bulleted and numbered lists, in which the bullet or number is indented less than the main text (essentially, it is out dented). First line indents are frequently used to distinguish the beginning of each subsequent paragraph in documents that consist of many consecutive paragraphs of text. Both types of indents are set by using the First Line Indent marker on the ruler.

To display the ruler To indent or outdent the left edge of a paragraph

Position the cursor anywhere in the paragraph, or select all the paragraphs you want to adjust.

Do any of the following:

To create a hanging indent or first line indent

Position the cursor anywhere in the paragraph, or select all the paragraphs you want to adjust.

Set the left indent of the paragraph body.

On the ruler, drag the First Line Indent marker to the ruler measurement at which you want to begin the first line of the paragraph.

To indent or outdent the right edge of a paragraph

Position the cursor anywhere in the paragraph, or select all the paragraphs you want to adjust.

Do either of the following:

On the ruler, drag the Right Indent marker to the ruler measurement at which you want to set the maximum right edge of the paragraph.

Word 2022: Aligning, Ordering, And Grouping Objects

/en/word2016/text-boxes/content/

Introduction

There may be times when your documents have multiple objects, such as pictures, shapes, and text boxes. You can arrange the objects any way you want by aligning, grouping, ordering, and rotating them in various ways.

Optional: Download our practice document.

Watch the video below to learn more about arranging objects in Word.

To align two or more objects:

The objects will be aligned based on the selected option. In our example, the shapes are now aligned with each other.

Note that the Align Selected Objects option is selected by default, which allows you to align objects without moving them to a different part of the page. However, if you want to move the objects the top or bottom of the page, select Align to Page or Align to Margin before choosing an alignment option.

To distribute objects evenly:

If you have arranged your objects in a row or column, you may want them to be an equal distance from one another for a neater appearance. You can do this by distributing the objects horizontally or vertically.

The objects will be evenly spaced from one another.

Grouping objects

At times, you may want to group multiple objects into one object so they will stay together. This is usually easier than selecting them individually, and it also allows you to resize and move all of the objects at the same time.

To group objects:

The selected objects will now be grouped. There will be a single box with sizing handles around the entire group so you can move or resize all of the objects at the same time.

To ungroup objects:

The objects will be ungrouped.

Ordering objects

In addition to aligning objects, Word gives you the ability to arrange objects in a specific order. The ordering is important when two or more objects overlap because it determines which objects are in the front or the back.

Understanding levels

Objects are placed on different levels according to the order in which they were inserted into a document. In the example below, if we move the waves image to the beginning of the document, it covers up several of the text boxes. That’s because the image is currently on the highest-or top-level. However, we can change its level to put it behind the other objects.

To change an object’s level:

Select the object you want to move. In our example, we’ll select the image of the waves.

The objects will be reordered. In our example, the image is now behind the text on the left, but it’s still covering the shapes on the right.

In our example, the image has been moved behind everything else on the page, so all of the other text and shapes are visible.

To rotate or flip an object:

If you need to turn an object so it faces a different direction, you can rotate it to the left or right, or you can flip it horizontally or vertically.

The object will be rotated. In our example, we can now see the bubbles on the left that were previously hidden behind the text boxes.

Challenge!

Open our practice document.

Scroll to page 2 and select the picture of the waves at the top of the page.

Use the Rotate command to flip the waves vertically.

Use the Send to Back command to move the waves behind the Martinique text box.

Move the Martinique text box so it is near the bottom of the waves image.

Make sure the waves picture and Martinique text box are no longer selected. Hold down the Shift key, then select the text boxes containing Cleaning, Maintenance, Repair, and Restoration.

With the text boxes still selected, group them.

When you’re finished, your page should look something like this:

/en/word2016/tables/content/

Text Effects In Word 2003 And Word 2007

Office for Mere Mortals

Your beginners guide to the secrets of Microsoft Office

Tips and help for Word, Excel, PowerPoint and Outlook for MS Office experts

Invalid email address

Office for Mere Mortals has been running for over 20 years, we’ve never, ever revealed or sold subscriber details.

Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts. Give it a try. You can unsubscribe at any chúng tôi been running for over 20 years, we’ve never, ever revealed or sold subscriber details. Privacy policy

Thanks for joining us! You’ll get a welcome message in a few moments.

Making ordinary texts look extraordinary has been possible for many versions of Word. Alas, the features can make ordinary text look awful – if you’re not careful.

Word 2003

There’s a gallery of choices – most of which have been grossly overused. Choose one that’s near what you want, enter the text, choose a font and size.

Word 2007

Initially, WordArt seems little different in Word 2007. Under the Insert tab, there’s a WordArt button which opens up the same gallery options as in Word 2003.

Some of the options available (from left):

Edit Text – opens the initial dialog to set the text, font and text size

Spacing – changes the horizontal spacing of the letters.

Even Height – makes all letters the same height

Vertical Text

Alignment – some common options like left, center and right plus Word, Letter or Stretch justification.

Styles

Color

Outline

Warp – changes the path that the text takes across the box.

Shadow Effects

3-D effects

And finally there’s formatting and positioning options for the entire WordArt box.

The big change is Live Preview which was introduced in Office 2007. With Live Preview you make selections on the ribbon and see those changes immediately appearing in the document.

In a follow up we’ll see how the text effects have been much improved in Office 2010.