Xu Hướng 11/2022 # Tables And Other Formatting Controls / 2023 # Top 20 View | Hoisinhvienqnam.edu.vn

Xu Hướng 11/2022 # Tables And Other Formatting Controls / 2023 # Top 20 View

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In this lesson, we’re going to delve into tables, which are a huge part of laying out well formatted documents. After we discuss tables, we’ll cover some other controls that will help round out your formatting prowess, including adding links, using symbols, creating math equations, and quite a bit more!

By now, you should be very well acquainted with getting your documents up to a level where you can adjust the tabbing and indenting, paragraph alignments, line spacing, and create quick, customized lists. If you need a refresher of what we’ve covered so far, you should check out Lesson 1 and Lesson 2 so you can bring yourself up to speed.

Tables

One of the most common formatting elements you will use in Microsoft Word are tables, so much so that it’s probably a surprise we aren’t covering them until now!

Here you see a grid that allows you to quickly spec out a table but you can also insert, draw, or pick from some predefined “Quick Tables”.

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The fast way is to simply trace out the table you want using the provided grid. In the screenshot, you see we trace out a 6 x 5 table, which is previewed in the document.

With your table now placed into your document, you can set out about formatting it, which we’ll cover shortly.

Insert Table

Secondly, you can “Insert Table,” which means you just input the number of columns and rows and how you want the column to “AutoFit.” If you choose fixed column width, you can select “auto” or you can assign a size. Alternatively, you can AutoFit columns to fit the contents, or you can have the content AutoFit to the window.

Finally, if you intend to reproduce the table or you use that size frequently, you can have the “Insert Table” dialog remember those dimensions for new tables.

Draw Table

When you draw a table, the cursor is changed to a pencil and you can “draw” out the column and rows. In this way you can size the table to your liking.

Once you draw your first cell, you can then draw further cells, and create the table that is more based on how you want it to look than necessarily what it requires.

Convert Text to Table

Let’s imagine you have a bunch of text and numbers, and you realize that it would be easier to read if it were in neat columns and rows. Not to fear, text to table will allow you to quickly and easily convert all that data into a table that you can then format to your heart’s content.

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So how does this work? Simply, when you want to convert a section of your document to a table, you select the section using your mouse pointer and then select “Convert Text to Table.” The resulting dialog box allows you to choose how many columns you want.

The number of rows will be automatically determined by line breaks, so for example, if you have a block of text divided with flour line breaks, your table will have four rows.

Columns are determined by commas, tabs, paragraph breaks, or another symbol you can manually assign.

Quick Tables

Quick tables are fairly easy to reason out. Let’s say you want to insert a quick calendar, matrix, or a tabular list. You can also create your own table and save it to the list for later, quick use. Simply select the table you want to save, and select “Save Selection to Quick Tables Gallery.”

There’s not a whole lot to master here. Keep in mind, when you insert a quick table, you can then edit and format as you would any table that you created from scratch. And, on that note, let’s actually dive into all that formatting information we’ve been alluding to throughout this lesson.

Formatting Tables

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You get a larger variety of tools at your disposal. Note also, you can delete a table easily this way:

Back to the Ribbon, on the far right side of the “Layout” tab, you’ll find some handy controls for controlling your “Alignment” and “Data.”

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You can also “Sort” cell data, insert formulas, convert your table to plain text, and repeat header rows. The last option is useful if you have a table that spans multiple pages, you can designate “header rows,” which will persist as you scroll through the table. This is useful for keep track of what column is what in long tables.

The “Design” tab by contrast is all about how your table(s) appear.

At the bottom of this menu, you can modify your table’s style if the current selection of tables doesn’t suit you. When you make changes, they will be previewed so you can see them before you commit.

While formatting or modifying a table, if the built-in selections aren’t close to what you want, you may just want to start from scratch. In this case, you can you the “New Style” dialog, which will be allow you to build a new table style based on current table styles.

There’s little difference to this dialog and the modify dialog except that modifying is based off an existing table design.

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In the end, formatting your tables is going to come down to what kind of data you’re presenting and personal preference. We suggest that if you want to fully master tables, you create a blank document and mess around to your heart’s content. We are certain you’ll be creating and formatting eye-catching data-sets in less than it takes to say “columns and rows!”

Note, if you want to learn more about Excel formulas and functions, check out our How-to Geek School series on Excel Formulas and Functions!

Other Formatting Controls

On the right half of the Insert tab are some further formatting controls you should be aware of. Some of these may be of limited daily value to you, but we think it’s important to know about them in case you ever have need for them.

Links

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It doesn’t have to be an Internet URL either, it can simply refer to a location on your computer or another location in your document. Mostly though, you will probably want to refer to an Internet location, such as the best place on earth to get your geek fix!

Header, Footer, and Page Number

Headers and footers are useful for repeating the same piece of information at the top and/or bottom of each page, such as if you want to have the title of your book at the top of each page, or similarly, page numbers.

When you choose a style, the header or footer will open and the Ribbon will change to present you with special formatting options.

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So you can type in your header or footer, and then decide where you want to position it, whether it’s the same across each page, and so on.

In the same vein, when you add page numbers, you can place it anywhere within a header or footer, picking from a pre-defined list of numbering styles.

If you want to “Format Page Numbers,” you’ll be presented with dialog box, which will allow you to change the number format, add chapter numbers, and dictate from where it starts.

Overall, the header and footer controls are quite easy to grasp and master. So, if you have an instructor who’s a bit old-fashioned and demands you include them in your paper, or you want the title of your book, or your name on every page, or simple page numbers – you should have no problem adding and manipulating them.

Equations

We’re not going to spend a great deal of time explaining the “Equation” functions in Word 2013. We’re guessing the vast majority of people using Word, will never have occasion to insert an equation into their documents.

That said, let’s explain the function exists in the first place. In Word, you can write a simple like “A=πr2” because you can insert the symbol for pi and then use superscript font to show radius squared.

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However, if you want to write out anything more complicated than that, you’ll need to insert it using the “Equation” function. You can either select a pre-built equation from the dropdown list:

Note, the Ribbon immediately changes when you insert an equation to the “Equation Tools,” which offers a wide array of math symbols and operators, so you don’t have to try to figure out how to do it on your own.

So, if you’re a bit of a math geek or you’re taking a class and need to write a paper on a mathematical theory, you can present it ϥώwith all the necessary equations to show your work.

Symbols

Symbols are characters that aren’t immediately found on your everyday, run-of-the-mill keyboard. For things like the copyright symbol and British Pounds, you need to insert the symbol using the “Symbols” function on the “Insert” tab.

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For example, if you want to write “façade” and using the cedilla (ç), you’d pick it from the “Latin” subset. Similarly, something like café with its acute accent, can be added using the “Symbol” dialog box.

Note that you can also insert foreign letters using shortcut keys. You can see which shortcut key is used for each symbol at the bottom of the “Symbol” dialog box.

Note, that in the above instance, you’re not going to type “CTRL + ‘ + , + E” rather it’s “CTRL + ‘ + E.” The comma is simply there to tell you must first hold down the “CTRL” button, then press the apostrophe and “e” to insert an “é” in your document. Similarly, hold down “CTRL” plus comma and “c” to insert a “ç” and so on.

Coming up Next…

And so ends Lesson 3. We hope you enjoyed it and learned a thing or two. Knowing how to lay out tables in Word will give you a great deal of control over how you present data. Rather than simply having information in sentences or making lists, you can arrange it in neat rows and tables complete with customized colors and borders. The only limit is your creativity!

Moreover, if you’re going for a more published look and feel to your document, adding headers, footer, and page numbers is a great skill to have. Meanwhile, placing links in your documents will help readers navigate and read up on things you might otherwise have to explain with footnotes and such.

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Tomorrow, in Lesson 4, we will dive into adding illustrations (such as pictures and shapes) to your documents, allowing you to create eye-popping layouts with tons of variety. You can even embed video for a true multimedia experience. We’ll end with how to add and use multiple languages, so you don’t want to miss out!

How Do I… Create And Format Tables In Word 2007? / 2023

This article is also available as a TechRepublic download and as a TechRepublic gallery.

Word 2007, part of the Microsoft Office 2007 suite, has many built-in features that can enhance your documents and the manner in which you communicate information to your audience. One of the most common and yet still useful features in this category is the table format. Creating and formatting tables in Word 2007 is different from how you did it Word 2003, but you may actually find it easier.

Create a table

You can also choose one of the first two items from the list shown in Figure B and insert a table by way of the Insert Table dialog box ( Figure D) or by drawing a table.

Several pre-made table templates are available on the Insert tab listed under the Quick Tables item ( Figure F). You can insert calendars, double tables, and tabular lists, to name just a few.

Format a table

Once you create a table and populate it with data, the next step is to format the table. Proper formatting will help your table convey just the information you want it to.

Design Ribbon under Table Tools

As part of the Office 2007 interface, additional tabs and menu items are revealed to the user when they are needed. In this case, a new high-level tab, Table Tools, is added to the interface whenever you are interacting with a table element inside a Word document. The two tabs under Table Tools contain all of the various formatting tools you need to customize your table.

In Word 2007, whenever you are inside a table within your document, the Ribbon interface changes to the Design Ribbon under Table Tools ( Figure G).

From the Design Ribbon, you can set format characteristics like header row, first column, shading, borders, and color. You can use one of the predefined styles listed on the Ribbon or you can create something on your own. These format settings can be applied to a specific cell, row, column, or to the entire table.

The Design Ribbon also includes a section where you can set the type of line you would like to use, the point size of that line, and the color of that line ( Figure H).

In another area on the Design Ribbon under Table Tools, you can set shading and place or remove border lines. The number of choices offers you a tremendous amount of formatting flexibility ( Figure I).

Layout Ribbon under Table Tools

Additional formatting options are available on the Layout Ribbon under Table Tools, shown in Figure J.

Among the more important formatting decisions you will have to make about your table is how to align it on the page and how to space the cells within the table itself.

Aligning individual cells, rows, columns, and the entire table can all be accomplished with the buttons located in the Alignment section of the Layout Ribbon (Figure J) under Table Tools. You can also change text direction and cell margins in this area of the Ribbon ( Figure L).

The Layout Ribbon (Figure J) under Table Tools is also where you can insert rows and columns into your table, either at the ends or in between existing rows and columns.

Table styles

Microsoft Office 2007 includes numerous themes and templates for each of the applications in the suite, including Word 2007 tables. One of the features that differentiates Office 2007 from Office 2003 is the ability to preview these templates and themes before you commit to them. Figure N shows a simple table with basic formatting. Holding the mouse over the Table Styles shown on the Design Ribbon (Figure G) under Table Tools will preview what the table would like if that pre-made style were applied ( Figure O).

Wrap up

As you can see, the way you create and format tables in Word 2007 is different from the way you performed the same task in Office 2003 and earlier. However, the Ribbon interface actually makes sense when you are working on tables in Word. It may take some getting used to, but I think in the long run, the Ribbon will be seen as a beneficial feature and not a drawback.

Find And Replace Text Or Other Items / 2023

You can quickly search for every occurrence of a specific word or phrase.

In the Find what box, enter the text that you want to search for.

Select any other options that you want.

Replace text

You can automatically replace text – for example, you can replace “Acme” with “Apex.”

In the Find what box, enter the text that you want to search for.

In the Replace with box, enter the replacement text.

Select any other options that you want.

Find and replace specific formatting

You can search for and replace or remove character formatting. For example, find a specific word or phrase and change the font color, or find specific formatting such as bold and remove or change it.

In the Find what box, do one of the following:

To search for text without specific formatting, enter the text.

Find and replace paragraph marks, page breaks, and other items

You can easily search for and replace special characters and document elements such as page breaks and tabs.

In the Find what box, do one of the following:

Type a code for the item directly in the Find what box.

If you want to replace the item, enter what you want to use as a replacement in the Replace with box.

Tip

Find and replace noun or adjective forms or verb tenses

You can search for:

Singular and plural noun forms

For example, replace “apple” with “orange” at the same time that you replace “apples” with “oranges”.

All adjective forms

For example, replace “worse” with “better” at the same time that you replace “worst” with “best”.

All tenses of a root verb

For example, replace “sit” with “stand” at the same time that you replace “sat” with “stood”.

Select the Find all word forms check box.

In the Find what box, enter the text you want to find.

If you want to replace the text, enter the replacement text in the Replace with box.

To cancel a search in progress, press ESC.

Notes

Use the same part of speech and tense for both the search and replacement text. For example, search for “see” and replace it with “observe” (both are verbs in the present tense).

Search by using wildcards

Use wildcards to find and replace

For example, use the asterisk (*) wildcard to search for a string of characters (“s*d” finds “sad” and “started”).

Select the Use wildcards check box.

Enter a wildcard character in the Find What box. Do one of the following:

Type a wildcard character directly in the Find what box.

If you want to replace the item, enter what you want to use as a replacement in the Replace with box.

Notes

When the Use wildcards check box is selected, Word finds only the exact text you specify. (Notice that the Match case and Find whole words only check boxes are unavailable (dimmed) to indicate that these options are automatically on; you can’t turn off these options.)

To search for a character that’s defined as a wildcard, type a backslash () before the character. For example, type ? to find a question mark.

Wildcards for items you want to find and replace

To find:

Any single character Type ? For example, s?t finds “sat” and “set”. Any string of characters Type * For example, s*d finds “sad” and “started”. The beginning of a word Type <

For example, <(inter) finds “interesting” and “intercept”, but not “splintered”.

For example, w[io]n finds “win” and “won”.

Any single character in this range Type [-] For example, [r-t]ight finds “right” and “sight”. Ranges must be in ascending order. Any single character except the characters in the range inside the brackets Type [!x-z]

For example, t[!a-m]ck finds “tock” and “tuck”, but not “tack” or “tick”.

Exactly n occurrences of the previous character or expression

Type {n}

For example, fe{2}d finds “feed” but not “fed”.

At least n occurrences of the previous character or expression

Type {n,}

For example, fe{1,}d finds “fed” and “feed”.

From n to m occurrences of the previous character or expression

Type {n,m}

For example, 10{1,3} finds “10”, “100”, and “1000”.

One or more occurrences of the previous character or expression

Type @

For example, [email protected] finds “lot” and “loot”.

Notes

You can use the n wildcard to search for an expression and then replace it with the rearranged expression. For example, type (Newton) (Christie) in the Find what box and 2 1 in the Replace with box. Word will find “Newton Christie” and replace it with “Christie Newton”.

Search by using codes

Use codes to find and replace

Enter a code in the Find What box. Do one of the following:

If you want to replace the item, enter what you want to use as a replacement in the Replace with box.

Codes for items you want to find and replace

As specified, some codes work only if the Use wildcards option is on or off.

Codes that work in the Find what or Replace with box

To specify:

Paragraph mark () Type ^p (doesn’t work in the Find what box when wildcards are on) or type ^13 Tab character () Type ^t or type ^9 ASCII character Type ^nnn, where nnn is the character code ANSI character Type ^0nnn, where 0 is zero and nnn is the character code Em dash (- ) Type ^+ En dash ( – ) Type ^= Caret character Type ^^ Manual line break () Type ^l or type ^11 Column break Type ^n or type ^14 Page or section break Type ^12 (when replacing, inserts a page break) Manual page break Type ^m (also finds or replaces section breaks when wildcards are on) Nonbreaking space () Type ^s Nonbreaking hyphen () Type ^~ Optional hyphen () Type ^-

Code that works in the Find what box only (when wildcards are on)

Picture or graphic (inline only) Type ^g

Codes that work in the Find what box only (when wildcards are off)

Any character Type ^? Any digit Type ^# Any letter Type ^$ Unicode character Type ^Unnnn where nnnn is the character code Picture or graphic (inline only) Type ^1 Footnote mark Type ^f or type ^2 Endnote mark Type ^e Field Type ^d Opening field brace (when field codes are visible) Type ^19 Closing field brace (when field codes are visible) Type ^21 Comment Type ^a or type ^5 Section break Type ^b Em space (Unicode) Type ^u8195 En space (Unicode) Type ^u8194 White space Type ^w (any combination of regular and nonbreaking spaces, and tab characters)

Codes that work in the Replace with box only

Windows Clipboard contents Type ^c Contents of the Find what box Type ^&

Notes

If you include the optional hyphen code, Word finds only text with optional hyphens in the position you specified. If you omit the optional hyphen code, Word finds all matching text, including text with optional hyphens.

If you’re searching for graphics, Word finds only inline graphics; Word does not find floating graphics. By default, Word inserts imported graphics as inline graphics, but you can change a floating graphic to an inline graphic.

To find a character using the Unicode value, select the Match Case check box. If you clear the Match Case check box, Word searches all instances of uppercase and lowercase characters specified by the value.

Group Or Ungroup Shapes, Pictures, Or Other Objects / 2023

You can group shapes, pictures, or other objects. Grouping lets you rotate, flip, move, or resize all shapes or objects at the same time as though they were a single shape or object. You can also change the attributes of all of the shapes in a group at one time, and you can ungroup a group of shapes at any time and then regroup them later.

Do one of the following:

Notes:

You can make changes to the entire group, such as adding a shape fill or effect, or an effect to a picture.

You can create groups within groups. For example, add another item on top of an existing item to build complex drawings.

You might want to move a group but leave one shape or picture behind, or make extensive changes to one shape without changing the other shapes in the group.

Select the group that you want to ungroup.

Do one of the following:

Notes:

If you converted a SmartArt graphic to individual shapes, you can’t convert them back to a SmartArt graphic or regroup them.

For all apps except Word

Select any one of the shapes, pictures, or objects that were previously in a group.

Do one of the following:

Here are some reasons why the Group button is grayed out and the things you can do to get it back.

Only one shape or picture is selected. Make sure you have multiple shapes or pictures selected.

Your selection includes a table, worksheet, or GIF image. The Group button will not be available if any of these objects is selected.

If you are using Word, and trying to group pictures, Wrap Text may be set to In line with Text. Change the layout option to anything but In line with Text for every single picture you want to group.

In the above example, the blue square and the green circle can be grouped together. But the shapes cannot be grouped with the placeholder text.

To get the Group button back, move the shape, picture, or object to another location on your slide outside of the placeholder text, or remove the placeholder from the things you want to group.

Press and hold CTRL while you select the shapes, pictures, or objects that you want to group.

Do one of the following:

To ungroup a group of shapes, pictures, or other objects (for example, if you want to move a group but leave one shape behind or make extensive changes to one shape without changing the other shapes), do the following:

Select the group that you want to ungroup.

Do one of the following:

Select any one of the shapes or objects that were previously in a group.

Note: If you converted a SmartArt graphic to individual shapes, it is not possible to convert them back to a SmartArt graphic or to regroup them.

Do one of the following:

If your selection includes a table, worksheet, or GIF image, the Group button will not be available. In PowerPoint, the Group button may not be available if the shape, picture or object has been inserted into a placeholder or you are trying to group a placeholder, as placeholders cannot be grouped with other shapes, pictures, objects.

You can also add a caption to a picture in Office Word 2007 without using a text box. Do the following:

You can now select the caption and change the text and the text formatting.

To ungroup a group of shapes, pictures, or other objects (for example, if you want to move a group but leave one shape behind or make extensive changes to one shape without changing the other shapes), do the following:

Drag the group that you want to ungroup onto the drawing canvas.

Do one of the following:

Drag the shapes, pictures, or objects off of the drawing canvas.

Select the drawing canvas and then press DELETE.

If you want to give the shapes of your SmartArt graphic a complex look or get fine control over resizing and positioning of shapes in your SmartArt graphic, convert your SmartArt graphic to individual shapes.

Important: After you convert your SmartArt graphic to individual shapes, it is not possible to convert them back to a SmartArt graphic. When you convert a SmartArt graphic, you cannot automatically layout shapes, and you lose the design and formatting tools available on the SmartArt Tools tabs, including the Layouts, Change Colors, and SmartArt Styles galleries. However, you can still format the shapes by using the options on the Drawing Tools tab instead.

Select all of the shapes in your SmartArt graphic.

Note: When you convert to shapes from a SmartArt graphic, each individual shape becomes a grouped shape. So for every shape in your SmartArt graphic, two shapes are grouped when you paste – one shape is for the text, and the other shape is for the geometry. If the shape in your SmartArt graphic did not contain text, you may see a font or text size that is different from the other shapes when you enter text in the shape.

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