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Applying for jobs can be a truly miserable experience. Sending out endless résumés, filling out those janky online applications, and creating cover letters can really wear a person down. So, any suggestions that make that process easier are always welcome.
If you suspect your application to be read by an applicant tracking system, you can hide invisible keywords in your résumé to make sure it makes it past the bots and into human hands. But what’s a fast way to know what those keywords are?
To create successful and relevant cover letter, you need to hone in on those keywords job recruiters and programs are looking for. While you can scan through job descriptions and try counting words of emphasis, there is no better or faster way to view those emphasized keywords than a good ol’ word cloud.
Word Clouds Are So Money
Word clouds (or tag clouds) were created for the sole purpose of quickly identifying the most important terms and words of a webpage, posting, or article. Having a visual representation of the text makes the process of finding keywords super easy. So you can turn an intimidating job description into a cover letter friendly word cloud.
Now you can easily see the points of emphasis and gear your following cover letter to address those points. This become super helpful when applying to multiple jobs or jobs with detailed descriptions.
Word Cloud Generators
There are more than a couple online that you can use, but the ones are below are the word cloud generators I always turn to.
If you’re a Google Chrome user like myself, you may have some trouble with one of the most popular word cloud generators, Wordle. It requires some Java permissions and was a no-go on Chrome, but it should work great on Safari and Mozilla Firefox.
All you need to do is copy/paste the job description into the text box and hit GO. You can adjust the formatting including colors, font, and orientation once your cloud is created.
If something works, then I don’t really care what it looks like. ABCya! is a word cloud generator that works perfectly in Chrome. While the site is designed for children, it works just the same for adults. Like Wordle, copy/paste the desired text in the empty box and hit the GO arrow.
You can adjust the formatting including colors, font, and orientation once your cloud is created.
Other Word Cloud Generators
You can also check out Worditout, TagCrowd, and Tagul, though that last one requires a signup. Use any others? Let us know what they are, and if anyone knows of a browser extension that makes this even easier, let us know. The faster this process is, the better it gets.
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A construction supervisor will be involved in the supervision of contractors and other staff in the field and will oversee the construction activities that occur on the worksite. He or she will plan, oversee, and implement construction efforts at work sites and report to the construction manager.
Responsibilities and Duties
Supervise sub-contractors by selecting and evaluating them as well as monitoring and controlling their performance
Travel to and supervise multiple sites during the course of a day
Accomplish project goals by defining scope and purpose of the project, determining required resources, allocating resources, establishing protocols and standards, scheduling staff, resolving design problems, evaluating deadline estimates and adjusting as needed, and implementing change orders
Fulfill human resource needs by hiring, training, scheduling, assigning, coaching, and disciplining employees; adhering to procedures and policies; recommending compensation; and communicating job expectations
Meet construction budget by providing capital budget and annual operating information, identifying variances, and monitoring project expenses
Approve projects by gaining approvals from buyers and performing inspections at critical phases
Meet operational standards by resolving problems, contributing information to strategic plans, and identifying improvements
Maintain healthy and safe work environment by enforcing procedures and standards and complying with legal regulations
Prevent interruptions and fines by enforcing and fulfilling codes
Qualifications and Skills of Construction Supervisor
High school diploma or GED required
Bachelor degree preferred (in business, construction management, or engineering)
Minimum of five years in the construction industry, with some leadership experience
Strong leadership skills
Excellent organization and planning skills to prioritize and balance work
Ability to lead others in the completion of a schedule, budget guidelines, and customer requirements
Great verbal and written communication skills
Valid driver’s license
Computer proficient, with experience in MS Excel, Project, and Word
C & R Enterprises is located in Palo Alto, CA and has been around for 30 years. We offer a work environment that fosters the growth, development, and individual personalities of our employees. We value innovation, honest communication, adaptability, and customer and teammate loyalty. We believe in rewarding hard work, and our benefit package and financial incentives are outstanding. Our goal is to double our business in the next ten years and we need high quality talent to help us succeed.
Best Practices of Writing a Job Description
Be specific when listing both job duties and qualifications. This will help you weed out candidates who are not qualified or who are not interested in what the position requires.
Use bullet points in the responsibilities and qualifications sections to help make it clear and easy to read.
Although applicants should do their own research about the company, this is your chance to describe the culture of your organization. Give it a personality and highlight benefits and perks that may attract high quality candidates.
Make sure to make it clear how to submit an application so that it is easy for job searchers to do so. Include a mail address, email address, or online form as well as the name of the hiring manager.
Check with your company policy before posting salary information. This may also be a better conversation in person during an interview.
Job descriptions show prospective employers what you have accomplished in the positions you’ve held. They also provide a synopsis of your experience and skills.
Well-written descriptions for each job you have held will help get your resume noticed and selected for interviews. What’s the best way to write attention-grabbing job descriptions?
Before you start adding job descriptions to your resume, you may want to make a list of accomplishments at each of your jobs. This will prepare you for writing your resume.
Focus on Skills and Achievements
After you have written a job description, look for ways to make your explanation more concise. Make an effort to create effective impact statements. Highlight skills and achievements, providing only enough detail to support your premises. Try to edit out pronouns and articles. Begin phrases or sentences with verbs. Choose strong words- resume action words like “initiated” and “supervised” are powerful and show that you’ve made an impact on your team.
If you will be submitting resumes to organizations that scan them into searchable computer databases, include as many industry and job-specific ” keywords” as possible. When searching databases for potential candidates, employers seek resumes with the greatest number of “hits” on keywords.
Keywords are most often nouns, e.g. “customer service” or “computer skills.” To use keywords most effectively, be specific, use as many as possible, and sprinkle them throughout your resume.
Be Selective About What You Include
Your resume isn’t your entire work history, and you don’t need to include every duty for each role. Determine the most relevant information by putting yourself in your potential employer’s position: Will this information help convince the employer that you are a worthwhile candidate to interview?
You do not have to include every responsibility you ever had. Group together similar tasks. For instance, rather than listing “Answered phones” and “Responded to customer emails” in two bullet points, you can combine and say, “Resolved customer issues through phone, email, and chat conversations.”
Prioritize Job Description Information
Next, think about prioritizing the information you provide in each description. Present details that are of the greatest interest to potential employers first. For example, consider the candidate seeking a job in interior design.
The resume might reflect a retail experience in which 75% of the candidate’s time was spent on the sales floor, and 25% was spent designing window and floor displays. Priority, determined by relevance to the employer, dictates that design of window and floor displays should be listed before sales.
Bottom line: Highlight your most relevant qualifications for the job by listing them first in the job description.
Quantify Your Accomplishments
Nearly any description, for any job, can be enhanced through the use of numbers. A waitress might start out with the description “Took customer orders and delivered food.” But a quantified description saying, “Served customers in an upscale 100-seat restaurant,” provides much more insight.
Bottom line: Employers like numbers. It’s much easier to look at signs and symbols than it is to read words.
Emphasize Accomplishments Over Responsibilities
It’s important for employees to know you have the necessary experience to do the work required in the position. Still, many candidates will have this relevant experience. To stand out, emphasize how you added value. Focus on accomplishments, rather than responsibilities.
As seen above, numbers can be your friend when it comes to highlighting your accomplishments in your resume. As well, provide context. For instance, you might say, “Increased revenue by 5%, after several years of decreasing sales.” Or, rather than saying “Answered phone calls and dealt with customer concerns,” you can say, “Resolved customer concerns, answering approximately 10 calls per hour. Became go-to person on the team for dealing with the toughest phone calls and most challenging complaints.”
While it is important to keep descriptions short, adding details and context can help show employers why you’d be a good match for the position.
Bottom line: Employers want to know what you accomplished. Make it easy for them to see what you’ve done by using numbers and percentages.
Make Your Jobs Sound Better
There are easy ways to jazz up your resume job descriptions to make your jobs sound super impressive. A few simple tweaks here and there can make your resume much better.
Related: Best Resume Writing Services
Welcome to Talaera’s HR Series on how to attract top talent. It is made up of four parts where we will cover strong job descriptions, successful interviews, negotiating salary and benefits, and effective onboarding. It is aimed at non-native recruiters and HR professionals and here you will find simple ways to quickly improve your business English. Learn professional vocabulary and expressions, communication tips, and templates. If you need to practice this with a teacher, learn more about our 1-on-1 online business English training.
What will you learn here?
This series is mainly for non-native English HR professionals aiming to attract top talent globally. In part one, you will learn how to increase your language confidence, avoid common mistakes, and expand your vocabulary to write stronger job descriptions.
As an HR manager or recruiter in a global economy, you need to attract candidates from all over the world. But as a non-native speaker, how can you ensure that your job descriptions are both compelling and effective? This guide will help you improve your writing skills and attract the right applicants.
Here you will find:
I. Frequently Asked Questions from our HR learners
II. Examples of Great Job Descriptions
III. Vocabulary and Expressions (150 adjectives, 35 verbs, 18 phrases) (Download the PDF here)
IV. Putting it all together: An Example of a Strong Job Description
I. Frequently Asked Questions from our HR learners
Let’s start by answering some of the most frequently asked questions from some of our learners who are active in the world of Human Resources.
1. How can I keep my sentences shorter or say the same in fewer words?
Let verbs do the work. Verbs drive the action forward in a concise way (see our vocab section below for a useful list of action verbs). For each key requirement of your job posting, try to focus on the specific action. Try “We are looking for someone is great at You’re great at + verb-ing : “You’re great at working remotely / at solving problems / at resolving support issues.” This idea also works from the ‘we’ perspective: marketing / at managing large teams.”
Top tip: Avoid overusing the verb to be. Look at this example:
[Poor] “Our main office is located in Sydney. Our customer support team is responsible for resolving technical issues with the product. There will be some assignments in the Berlin office, and you will be part of a dynamic team.”
Grammatically this is fine, but always using the same verb is a little boring. Let’s try rewriting this with different verbs.
“Want to know what it’s like to [Strong] work at our main office in Sydney? You’ll fit right in if you love to: resolve technical support issues, contribute to our dynamic team, and travel to Berlin for assignments
This rewrite replaces all to be verbs with more interesting choices. Try it yourself by using some of the set phrases and action verbs from our vocabulary list below.
2. How can I avoid common spelling and grammar mistakes?
We highly recommend using Grammarly. It’s a free online spell checker and will catch a lot of your mistakes. You can even set it to check for American vs. British spelling conventions.
Another tip is to create a template library for your most common tasks. Before drafting a job description from scratch, check to see if one that you can adapt. Often small tweaks can make an old job post sound brand new.
You can always get a friend or a colleague to check your writing for you. However, the most effective way to avoid making mistakes is to have a teacher that will help you improve your professional English. They can help you create a list with commonly confused words (similar words like assure/ensure or affect/effect) and look out for them when you write a text.
3. How formal or casual should my writing be?
In English, overly formal job posts tend to scare candidates away. We recommend a business casual tone. When replying to applicants, it is almost always fine to address candidates by their first name: “ Hi John, thanks for applying.”Rather than: “Dear Mr. Smith, we are grateful that you applied to this position.” The second option sounds too formal.
Try to “Are ” avoid third-person forms in job posts; they are too formal and distanced. This example is in the third person (he/she/it/they) and way too formal: “The successful candidate will be a hard-working, dedicated, self-starter.” Better: you a hard-working, dedicated, self-starter? Join our team by applying today.” Or you can also write it from the ‘ we‘ perspective: We are looking for a hard-working, dedicated self-starter to join our team.”
A great way to test your writing is to read it out loud. Does it sound like something you would say? If not, try to write the job post to reflect the way you speak. This will sound more natural and less formal.
4. When I address a potential candidate, should I say ‘I’ or ‘we’?
When talking about the company as a whole, you need to use ‘”Working for we,’ ‘ our‘ and ‘ us.’ For example: us is fun because X, Y, Z. We offer many benefits. Our company motto is ABC.”
When replying to candidates it is also usual to use the ‘ ” we‘ form: We have scheduled an interview for next Thursday.”
When writing about key requirements use either ‘”” you‘ or ‘ we‘ perspective: You need to have three years’ experience” or We are looking for a Python programmer with three years’ experience.”
5. How can I make my writing more engaging for candidates?
A. Structure your sentences and paragraphs:
Stop and think about the structure of your text. This can really boost your writing skills! Start your paragraph with a benefit, following with something unique or personal about your company and closing with requirements:
First, we highlight a benefit of the company. They are passionate about data. Next, we show something unique about the company the flat hierarchy. Finally, we close with the requirements of the job. This keeps the tone of the paragraph much more friendly and less boring.
B. Ask questions:
Use questions in your job posts to keep your message interesting. Limit the number of questions to one or two per paragraph.
Do you think you have what it takes?
Are you great at problem-solving?
Do you have more than three years’ experience in PHP?
Do you thrive in a dynamic work environment?
C. Use the active voice:
The active voice makes your writing more clear and dynamic. To convert your sentences into active, ask “Who did it?” and when you know who performed the action, write that first! This person needs to be the subject of your sentence.
These examples are in the passive voice: “The markets “Our conversions are managed are optimized by our predictive marketing team.” You can identify them because they include the verb by…” and to be plus a past participle verb ( managed, optimized) and use the preposition by.
Because these sentences in passive are more complicated to understand and also longer, try this instead: “Our sales team “Our predictive marketing team manages the markets…” and optimizes our conversion rates…”
D. Be precise and avoid vagueness
Avoid weak words like ‘quite,’ ‘maybe,’ ‘some,’ ‘various,’ and ‘diverse.’ They weaken the meaning of what you’re trying to say.
You will be responsible for [Poor] ” diverse IT projects.”
“You will be responsible for IT projects [Strong] in Java, Python, and PHP.“
II. Examples of well-written job descriptions
Let’s take a look at some well-written job descriptions that use some or all of the tips above.
Github Job Description
This example from Github states formal requirements while still being humorous and fun.
They use of ‘we’ to refer to the company and ‘you’ to refer to the candidate.
They use bullet points are kept short which makes them easier to read and understand.
The use of humor balances the paragraph. On the one hand, you have the key requirements ‘swiftness’ and ‘accuracy balanced by the humorous number of ‘exclamation points’ you receive.
Pizza Hut Job Description
What makes it good?
Very benefit-orientated independence, fun, making friends, earning extra cash.
Lots of action verbs driving the action forward.
Personal with lots of ‘you’ forms.
Scope AR Job Description
What makes it good?
Lots of ‘you’ forms, focus on benefits, lots of verbs driving the action forward and keeping it interesting.
Use of questions makes the text more engaging.
Bonus point for creative use of key qualities.
III. Job Description Vocabulary: Key Phrases, Verbs, and Adjectives
We have compiled a list of useful words and phrases to help you write better job descriptions. If you want to keep this word list as a reference, download it as a PDF here. This word list contains 150 adjectives, around 35 useful verbs, and 18 interchangeable set phrases. These phrases are interchangeable. You can replace the brackets with adjectives and verbs to create many more variations. To do so, check out our verb and adjective lists below and give it a try!
18 Awesome Interchangeable Phrases for Job Descriptions
Use these phrases to begin your job description by stating who you are looking for. Remember to try out the verbs and adjectives in our word lists below!
Phrases to search for the right candidate – use them to describe the person you are looking for:
Phrases to describe your company:
Phrases to describe the job and responsibilities:
Phrases to encourage them to apply:
140 Most Effective Adjectives for Your Job Description
Below we have collected around 140 of the most useful adjectives to help you write more awesome job descriptions. Adjectives describe qualities of the candidate you are searching for. They can also describe your company as well. They are ordered by sections such as creativity, effectiveness and enthusiasm. Each word is also linked to a dictionary definition. Check it out!
Attracting candidates that are good at problem solving:Attracting creative candidates that can think outside of the box:Attracting candidates that are efficient and get the job done:Attracting candidates that are enthusiastic and personable:Attracting candidates that are hard working:Attracting organized candidates:Attracting reliable candidates:Attracting candidates with good social and communicative skills::Attracting versatile candidates that can adapt to different situations:
35 Great Action Verbs for Job Descriptions
These action verbs help describe activities related to the job in a concise way. They drive the action forward. This verb list includes the prepositions commonly used with the verb. It also features an easy synonym and a dictionary link. Whenever you want to describe an activity, try to use a verb like the ones listed below:
Our company recently acquired two tech startups.
Successful candidates will adapt quickly to their new working environment.
As a business analyst, you will compile data on potential partners.
Your main task will be to develop software that can organize our databases automatically.
You will gather information on key developments in the tech industry.
You will regularly reach out to clients to collect testimonials.
You will report on user testing to the product team.
IV. Putting it all together: An Example of a Strong Job Description
Junior Data Scientist at Numbers Ltd, Tel Aviv, Israel
Would you like to work for a company who is as passionate about data as you are? At Numbers Ltd. our flat hierarchy allows you to define your own research projects and set your own goals. If you have more than 2 years’ experience in data science and a propensity for python, you’ll be a great fit.
You love to:
manage your own in-depth data projects
communicate your data insights effectively
design attractive visualizations that tell a story
astute problem-solving skills
2+ years’ experience in Python data projects
Why you’ll love working for us:
organize your own projects
enjoy our flat hierarchy
socialize at regular hackathons and meetups
More about Numbers Ltd:
We are a young dynamic startup with a team of around 30 full-time staff. Our main focus is providing full-stack data solutions to our clients. In 2018 we completed our Series A funding. Read more about Numbers Ltd here.
To apply now, submit your resumé online by following the link below.
We’ll get back to you within 3 working days.
In this job description we used:
personal ‘you’ and ‘we’ forms
That’s it for now. Hopefully, these tips will help you the next time you have to write a job post.
Talaera is an online platform that provides one-on-one English language training, anytime, anywhere, with 100% personalized lessons, HD video quality, and qualified teachers that will help you achieve your learning goals.
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