Xu Hướng 12/2022 # How To Vertically Align Text In Microsoft Word / 2023 # Top 17 View | Hoisinhvienqnam.edu.vn

Xu Hướng 12/2022 # How To Vertically Align Text In Microsoft Word / 2023 # Top 17 View

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What to Know

To center text in Word, use the Vertical alignment menu.

The Vertical Alignment menu also controls Top, Justified, and Bottom text alignment.

To center text in Word for only part of the document, highlight what you want to center before choosing Vertical Alignment.

This article explains how to center text in Word. Instructions apply to Word for Microsoft 365, Word 2019, Word 2016, Word 2013, Word 2010, Word 2007, and Word 2003.

How to Vertically Align Text in Word

When you want to position text in a section of a document relative to the top and bottom margins, use vertical alignment.

To reflect a change in the vertical alignment, the document page or pages must be only partially full of text.

For Microsoft Word 2019, 2016, 2013, 2010, and 2007

Open the Word document in which you want to vertically align the text.

Go to the Layout tab (or Page Layout, depending on the version of Word).

In the Page Setup group, select the Page Setup dialog launcher (which is located in the lower-right corner of the group).

In the Page Setup dialog box, choose the Layout tab.

In the Page section, select the Vertical alignment drop-down arrow and choose either Top, Center, Justified, or Bottom.

If you choose Justified, the text is spread out evenly from top to bottom.

Select OK.

Your text will now be aligned the way you selected.

For Word 2003

To vertically align text in Microsoft Word 2003:

Select File.

Choose Page Setup.

In the Page Setup dialog box, select Layout.

Select the Vertical alignment drop-down arrow and choose either Top, Center, Justified, or Bottom.

Select OK.

Vertically Align Part of a Word Document

When you use the steps above, the default condition is to change the vertical alignment of the entire Microsoft Word document. If you want to change the alignment of only part of the document, select the text you want to vertically align.

Here’s how to vertically align part of a document:

Select the text you want to vertically align.

Go to the Layout tab (or Page Layout, depending on the version of Word).

In the Page Setup group, select the Page Setup dialog launcher (it’s located in the lower-right corner of the group).

In the Page Setup dialog box, choose the Layout tab.

In the Page section, select the Vertical alignment drop-down arrow and choose an alignment.

In the Preview section, select the Apply to drop-down arrow and choose Selected text.

Select OK to apply the alignment to the selected text.

Any text before or after the selection retains the existing alignment choices.

If you don’t select text prior to performing the alignment selection, the Selected text preference can only be applied from the cursor’s current location to the end of the document.

To make this work, position the cursor, then:

Go to the Layout tab (or Page Layout, depending on the version of Word).

In the Page Setup group, select the Page Setup dialog launcher (which is located in the lower-right corner of the group).

In the Page Setup dialog box, choose the Layout tab.

In the Page section, select the Vertical alignment drop-down arrow and choose an alignment.

In the Preview section, select the Apply to drop-down arrow and choose This point forward.

Select OK to apply the alignment to the text.

Change Text Alignment Options In Word 2010 / 2023

The four text alignment settings are deceptively simple, and there are quite a few hidden tricks and tips for this feature, as you’ll learn in this tutorial. When should you use Left, Center, Right, or Justify? Another frequent question is how to change the default alignment for new documents in Word 2010? Changing it will save you quite some time if you need to create documents other than left aligned (the default). Note that this tutorial focuses on your horizontal alignment settings; vertical alignment options will be covered when we talk about tables, whose cells can have no less than 9 alignment combinations!

Basic Word alignment settings

You will find the four text alignment buttons under the ” Home” tab in the Word 2010 ribbon. Here’s a screenshot of the default setting, where “Left” is selected; note that which button is current highlighted automatically changes based on the current position of the insertion point (blinking cursor).

Visual Communication 101: when should you use each alignment option?

This tutorial is about Word 2010, so we won’t hijack it into a layout presentation primer, but here are a few, basic pointers. Since most non-designers make the mistakes we’ll help you avoid, this may help your documents stand out from the crowd, quite useful for application papers or resumes. No design rule is ever absolute, so take what you can from these and adapt them as needed!

A mix of different text alignments in the same document create visual chaos; stick to one alignment, perhaps two. A cover sheet can gracefully contain three different alignments on the same page, but this is an exception (bottom left alignment in one corner, top right alignment for another corner, a center center for a title and sub header – for example). Aligning related text on the same side, possibly at the same distance from the side of the page, creates unity and visual cohesion; an invisible line (border) runs along the alignment side.

Just experiment for yourself:Justify vs. Left: in many cases, you’ll have to use the text alignment that is accepted as convention for your industry or the nature of your document. If you can choose between the two though, here are a few tips: “justify justified” text looks neater, but on long lines (“long line” is a perception correlated to font size, and paper dimension), justify justified can look more dense and uninviting to the eye. When writing for the screen (like this website, as opposed to paper), the reader’s screen resolution comes into play.

* Change screen resolution in Windows 7 *Change screen resolution in Windows Vista *Change screen resolution in Windows XP

Align differently a single line of text

Another way to force a separate alignment on a single line of text consists in adding a table to your document, since each row (and each cell) can have its own alignment.

Change default alignment for new Word documents

How To Find And Replace Text In Word / 2023

Microsoft Word is the most popular application for word processing. No matter if you’re a student who needs to write up an essay or a business owner looking to make company reports, Word has you covered.

When you’re writing lengthy documents, it’s quite tedious and nearly impossible to manually make a lot of edits to your file. This includes replacing words. You might also notice that it becomes harder to find specific words in your file. Microsoft thought of this and made it possible to quickly find and even replace text in a Word document.

Our article will guide you through the steps necessary to do this, even if you’re a complete beginner to Word.

Things you’ll need

A device with Microsoft Word installed and activated.

Let’s get right into it.

Launch Word. You can do this by locating where it is on your computer:

You’ll see the welcome screen. Here, you can either open an existing document or start working on a new one.

We hope that this article was able to guide you through everything you need to know about finding and replacing text in Word documents. Don’t forget to share this article with your friends, classmates, colleagues or employees who need help getting started with Word. If you want to learn more about Word or other Microsoft Office suite applications, feel free to browse our section of guides.

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That’s our 360 Degree SoftwareKeep Guarantee. So, what are you waiting for? Call us Today on +1 877 315 1713 or email sales@softwarekeep.com. As well, you can reach us via Live Chat.

How To Change Alignment In Excel, Justify, Distribute And Fill Cells / 2023

In this tutorial, we will look at how to align cells in Excel as well as how to change text orientation, justify and distribute text horizontally or vertically, align a column of numbers by decimal point or specific character.

By default, Microsoft Excel aligns numbers to the bottom-right of cells and text to the bottom-left. However, you can easily change the default alignment by using the ribbon, keyboard shortcuts, Format Cells dialog or by setting your own custom number format.

How to change alignment in Excel using the ribbon

Vertical alignment

Top Align – aligns the contents to the top of the cell.

Middle Align – centers the contents between the top and bottom of the cell.

Bottom Align – aligns the contents to the bottom of the cell (the default one).

Please note that changing vertical alignment does not have any visual effect unless you increase the row height.

Horizontal alignment

To align your data horizontally, Microsoft Excel provides these options:

Align Left – aligns the contents along the left edge of the cell.

Center – puts the contents in the middle of the cell.

Align Right – aligns the contents along the right edge of the cell.

By combining different vertical and horizontal alignments, you can arrange the cell contents in different ways, for example:

Align to upper-left

Align to bottom-right

Center in the middle of a cell

Change text orientation (rotate text)

Indent text in a cell

In Microsoft Excel, the Tab key does not indent text in a cell like it does, say, in Microsoft Word; it just moves the pointer to the next cell. To change the indentation of the cell contents, use the Indent icons that reside right underneath the Orientation button.

Shortcut keys for alignment in Excel

To change alignment in Excel without lifting your fingers off the keyboard, you can use the following handy shortcuts:

Top alignment –

Alt + H


A + T

Middle alignment –

Alt + H


A + M

Bottom alignment –

Alt + H


A + B

Left alignment –

Alt + H


A + L

Center alignment –

Alt + H


A + C

Right alignment –

Alt + H


A + R

At first sight, it looks like a lot of keys to remember, but upon a closer look the logic becomes obvious. The first key combination (Alt + H) activates the Home tab. In the second key combination, the first letter is always “A” that stands for “alignment”, and the other letter denotes the direction, e.g. A + T – “align top”, A + L – “align left”, A + C – “center alignment”, and so on.

To simplify things further, Microsoft Excel will display all alignment shortcuts for you as soon as you press the Alt + H key combination:

How to align text in Excel using the Format Cells dialog

Another way to re-align cells in Excel is using the Alignment tab of the Format Cells dialog box. To get to this dialog, select the cells you want to align, and then either:


Ctrl + 1

and switch to the Alignment tab, or

In addition to the most used alignment options available on the ribbon, the Format Cells dialog box provides a number of less used (but not less useful) features:

Now, let’s take a closer look at the most important ones.

Text alignment options

Apart from aligning text horizontally and vertically in cells, these options allow you to justify and distribute the cell contents as well as fill an entire cell with the current data.

How to fill cell with the current contents

Use the Fill option to repeat the current cell content for the width of the cell. For example, you can quickly create a border element by typing a period in one cell, choosing Fill under Horizontal alignment, and then copying the cell across several adjacent columns:

How to justify text in Excel

To justify text horizontally, go to the Alignment tab of the Format Cells dialog box, and select the Justify option from the Horizontal drop-down list. This will wrap text and adjust spacing in each line (except for the last line) so that the first word aligns with the left edge and last word with the right edge of the cell:

The Justify option under Vertical alignment also wraps text, but adjusts spaces between lines so the text fills the entire row height:

How to distribute text in Excel

Like Justify, the Distributed option wraps text and “distributes” the cell contents evenly across the width or height of the cell, depending on whether you enabled Distributed horizontal or Distributed vertical alignment, respectively.

Unlike Justify, Distributed works for all lines, including the last line of the wrapped text. Even if a cell contains short text, it will be spaced-out to fit the column width (if distributed horizontally) or the row height (if distributed vertically). When a cell contains just one item (text or number without in-between spaces), it will be centered in the cell.

This is what the text in a distributed cell looks like:

Distributed horizontally

Distributed vertically

Distributed horizontally & vertically

When changing the Horizontal alignment to Distributed, you can set the Indent value, telling Excel how many indent spaces you want to have after the left border and before the right border.

If you don’t want any indent spaces, you can check the Justify Distributed box at the bottom of the Text alignment section, which ensures that there are no spaces between the text and cell borders (the same as keeping the Indent value to 0). If Indent is set to some value other than zero, the Justify Distributed option is disabled (grayed out).

The following screenshots demonstrate the difference between distributed and justified text in Excel:

Justified horizontally

Distributed horizontally

Justify distributed

Tips and notes:

Usually, justified and/or distributed text looks better in wider columns.

Both Justify and Distributed alignments enable wrapping text In the Format Cells dialog, the Wrap text box will be left unchecked, but the Wrap Text button on the ribbon will be toggled on.

Center across selection

Exactly as its name suggests, this option centers the contents of the left-most cell across the selected cells. Visually, the result is indistinguishable from merging cells, except that the cells are not really merged. This may help you present the information in a better way and avoid undesirable side-effects of merged cells.

Text control options

These options control how your Excel data is presented in a cell.

Wrap text – if the text in a cell is larger than the column width, enable this feature to display the contents in several lines. For more information, please see How to wrap text in Excel.

Shrink to fit – reduces the font size so that the text fits into a cell without wrapping. The more text there is in a cell, the smaller it will appear.

Merge cells – combines selected cells into one cell. For more information, please see How to merge cells in Excel without losing data.

The following screenshots show all text control options in action.

Wrap text

Shrink to fit

Merge cells

Changing text orientation

The text orientation options available on the ribbon only allow to make text vertical, rotate text up and down to 90 degrees and turn text sideways to 45 degrees.

The Orientation option in the Format Cells dialog box enables you to rotate text at any angle, clockwise or counterclockwise. Simply type the desired number from 90 to -90 in the Degrees box or drag the orientation pointer.

Changing text direction

The bottom-most section of the Alignment tab, named Right-to-left, controls the text reading order. The default setting is Context, but you can change it to Right-to-Left or Left-to-Right. In this context, “right-to-left” refers to any language that is written from right to left, for example Arabic. If you don’t have a right-to-left Office language version installed, then you will need to install an appropriate language pack.

How to change alignment in Excel with custom number format

For starters, it should be noted that the Excel number format is not explicitly designed for setting cell alignment. However, it allows “hardcoding” alignment for certain cells to ensure that your data looks exactly the way you want, regardless of the alignment options enabled on the ribbon. Please note, this method requires at least some basic knowledge of format codes, which are explained in detail in this tutorial: Custom Excel number format. Below I will demonstrate the general technique.

To set cell alignment with a custom number format, use the repeat characters syntax, which is nothing else but the asterisk (*) followed by the character you want to repeat, the space character in this case.

For example, to get numbers to align left in cells, take a regular format code that displays 2 decimal places #.00, and type an asterisk and a space at the end. As the result, you get this format: “#.00* ” (double quotes are used only to show that an asterisk is followed by a space character, you don’t want them in a real format code). If you want to display a thousand separator, use this custom format: “#,###* “

Taking a step further, you can force numbers to align left and text to align right by defining all 4 sections of the number format: positive numbers; negative numbers; zero; text. For instance: #,###* ; -#,###* ; 0* ;* @

With the format code established, perform the following steps to apply it:

Select a cell(s) that you want to format.


Ctrl + 1

to open the Format Cells

Under Category, select Custom.

Type your custom format code in the Type

Now, no matter what alignment options your users select on the ribbon, the data will be aligned according to the custom number format you’ve set:

Now that you know the essentials of Excel alignment, let me show you a couple of tips to enhance the visual presentation of your data.

How to align a column of numbers by decimal point in Excel

To align numbers in a column by decimal point, create a custom number format as explained in the above example. But this time, you will be using the “?” placeholder that leaves a space for insignificant zeros but does not display them.

For example, to align numbers in a column by decimal point and display up to 2 decimal places, you can use any of the following formats:

#.?? – drops insignificant zeros to the left of the decimal point. For example, 0.5 will be displayed as .5

0.?? – shows one insignificant zero to the left of the decimal point.

0.0? – shows one insignificant zero on both sides of the decimal point. This format is best to be used if your column contains both integers and decimals (please see the screenshot below).

In the above format codes, the number of question marks to the right of the decimal point indicates how many decimal places you want to show. For instance, to display 3 decimal places, use #.??? or 0.??? or 0.0?? format.


Semicolon (;) divides the format for positive numbers and zeros from the format for negative numbers.

Underscore (_) inserts a whitespace equal to the width of a minus (-) character.

The number of placeholders to the right of the decimal point determines the maximum number of decimal places to be displayed (2 in the above format).

A question mark (?) to the left of the decimal point takes up a space equal to the width of one digit, if a digit is not present. So, the above format code will work for numbers that have up to 3 digits in the integer part. If you are dealing with bigger numbers, you will have to add more “?” placeholders.

The following screenshot shows the above custom number formats in action:

How to align numbers in a column by a specific character/symbol

In situations when the capabilities of Excel alignment may not be sufficient to replicate a certain data layout, Excel formulas may work a treat. To makes things easier to understand, let’s consider the following example.

Goal: To have numbers centered in cells and aligned by the plus (+) symbol:

Solution: Create a helper column with the following formula, and then apply a monotype font like “Courier New” or “Lucida Sans Typewriter” to the helper column.

REPT(” “, n – FIND(“char”, cell))&cell


cell – a cell containing the original string.

char – a character you want to align by.

n – the maximal number of characters before the aligning character, plus 1.

How this formula works: In essence, the formula adds leading spaces to the original string by repeating the space character, and then concatenates those spaces with the string. The number of spaces is calculated by subtracting the position of the aligning character from the maximum number of characters preceding it.

In this example, the formula takes the following shape:

=REPT(" ",12-FIND("+",A2))&A2

And works perfectly!

This is how you change cell alignment in Excel. I thank you for reading and hope to see you on our blog next week.

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