Xu Hướng 4/2023 # How To Use The Excel Subtotal Function # Top 13 View | Hoisinhvienqnam.edu.vn

# Xu Hướng 4/2023 # How To Use The Excel Subtotal Function # Top 13 View

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Use the SUBTOTAL function to get a subtotal in a list or database. Despite the name, SUBTOTAL has the ability to perform a variety of math functions, including AVERAGE, COUNT, MAX, and many others (see table below for the complete list). SUBTOTAL returns an aggregate result from a set of data. By default, SUBTOTAL excludes values in rows hidden by a filter, which makes SUBTOTAL very useful in Excel Tables.

The SUBTOTAL function automatically ignores other SUBTOTAL formulas that exist in references to prevent double-counting.

Examples

Below are a few examples of SUBTOTAL configured to SUM, COUNT, and AVERAGE the values in a range. Notice the only difference is the value used for the function_num argument:

=

SUBTOTAL

(

109

,

range

)

// SUM

=

SUBTOTAL

(

103

,

range

)

// COUNT

=

SUBTOTAL

(

101

,

range

)

// AVERAGE

Available calculations

SUBTOTAL behavior is controlled by the function_num argument, which is provided as a numeric value. There are 11 functions available, each with two options, as seen in the table below. Notice the values are “paired” (e.g. 1-101, 2-102, 3-103, and so on). This is related to how SUBTOTAL deals with manually hidden rows. When function_num is between 1-11, SUBTOTAL includes cells that have been manually hidden. When function_num is between 101-111, SUBTOTAL excludes values in rows that have been manually hidden.

Function Include hidden Ignore hidden

AVERAGE 1 101

COUNT 2 102

COUNTA 3 103

MAX 4 104

MIN 5 105

PRODUCT 6 106

STDEV 7 107

STDEVP 8 108

SUM 9 109

VAR 10 110

VARP 11 111

Note: SUBTOTAL always ignores values in cells that are hidden with a filter. Values in rows that have been “filtered out” are never included, regardless of function_num.

SUBTOTAL in Excel Tables

The SUBTOTAL function is used when you display a Total row in an Excel Table. Excel inserts the SUBTOTAL function automatically, and you can use a drop-down menu to switch behavior and show max, min, average, etc.  The reason Excel uses SUBTOTAL for calculations in the Total row of an Excel Table is because SUBTOTAL automatically excludes rows hidden by the filter controls at the top of the table. That is, as you filter rows in a table with a Total row, you’ll see the calculations update automatically to respect the filter.

SUBTOTAL with outlines

Note: although the Outline feature is an “easy” way to insert subtotals in a set of data, a Pivot Table is a better and more flexible way to analyze data. In addition, a Pivot Table will separate the data from the presentation of the data, which is a best practice.

Notes

When function_num is between 1-11, SUBTOTAL includes values that are hidden

When function_num is between 101-111, SUBTOTAL excludes values that are hidden

In filtered lists, SUBTOTAL always ignores values in hidden rows, regardless of function_num.

SUBTOTAL ignores other SUBTOTAL formulas that exist in references to prevent double-counting.

SUBTOTAL is designed to work with vertical data values arranged vertically. In horizontal ranges, values in hidden columns are always included.

## How To Use The Excel Roundup Function

The ROUNDUP function works like the ROUND function, except the ROUNDUP function will always round numbers up. The number of places to round to is controlled by the num_digits argument. Positive numbers round to the right of the decimal point, negative numbers round to the left, and zero rounds to the nearest 1. The table below summarizes this behavior:

Digits Behavior

Round up to nearest .1, .01, .001, etc.

Round up to nearest 10, 100, 1000, etc.

=0 Round up to nearest 1

Example #1 – round to right

To round up values to the right of the decimal point, use a positive number for digits:

=

ROUNDUP

(

A1

,

1

)

// Round up to 1 decimal place

=

ROUNDUP

(

A1

,

2

)

// Round up to 2 decimal places

=

ROUNDUP

(

A1

,

3

)

// Round up to 3 decimal places

=

ROUNDUP

(

A1

,

4

)

// Round up to 4 decimal places

Example #2 – round to left

To round up values to the left of the decimal point, use zero or a negative number for digits:

=

ROUNDUP

(

A1

,

0

)

// Round up to nearest whole number

=

ROUNDUP

(

A1

,

-

1

)

// Round up to nearest 10

=

ROUNDUP

(

A1

,

-

2

)

// Round up to nearest 100

=

ROUNDUP

(

A1

,

-

3

)

// Round up to nearest 1000

=

ROUNDUP

(

A1

,

-

4

)

// Round up to nearest 10000

Example #3 – nesting

Other operations and functions can be nested inside the ROUNDUP function. For example, to round the result of A1 divided by B1, you can use a formula like this:

=

ROUNDUP

(

A1

/

B1

,

0

)

// round up result to nearest whole number

Rounding functions in Excel

To round normally, use the ROUND function.

To round to the nearest multiple, use the MROUND function.

To round down to the nearest specified place, use the ROUNDDOWN function.

To round down to the nearest specified multiple, use the FLOOR function.

To round up to the nearest specified place, use the ROUNDUP function.

To round up to the nearest specified multiple, use the CEILING function.

To round down and return an integer only, use the INT function.

To truncate decimal places, use the TRUNC function.

## How To Use The Excel Sumif Function

SUMIF is in a group of eight functions in Excel that split logical criteria into two parts (range + criteria). As a result, the syntax used to construct criteria is different, and SUMIF requires a cell range for the range argument, you can’t use an array.

SUMIF only supports a single condition. If you need to apply multiple criteria, use the SUMIFS function. If you need to manipulate values that appear in the range argument (i.e. extract the year from dates to use in criteria) see the SUMPRODUCT and/or FILTER functions.

Videos

Basic usage

In the worksheet shown, there are three SUMIF examples. In the first example (G6), SUMIF is configured to sum values greater than 100. In the second example (G7), SUMIF returns the sum of values where the color is “red”. In the last example (G8), SUMIF is configured to sum values where the state is “CA” (California).

=

SUMIF

(

B6:B10

,

"Jim"

,

D6:D10

)

// Rep = Jim

=

SUMIF

(

C6:C10

,

"ca"

,

D6:D10

)

// State = CA

Notice the equals sign (=) is not required when constructing “is equal to” criteria. Also notice SUMIF is not case-sensitive.  You can sum values where the Rep is Jim using “jim” or “Jim”.

Criteria in another cell

Not equal to

To express "not equal to" criteria, use the "" operator surrounded by double quotes (""):

Again notice SUMIF is not case-sensitive.

Blank cells

SUMIF can calculate sums based on cells that are blank or not blank. In the example below,  SUMIF is used to sum the amounts in column C depending on whether column D contains "x" or is empty:

=

SUMIF

(

D5:D9

,

""

,

C5:C9

)

// blank

The best way to use SUMIF with dates is to refer to a valid date in another cell, or use the DATE function. The example below shows both methods:

=

SUMIF

(

B5:B9

,

"<"

&

DATE

(

2019

,

3

,

1

),

C5:C9

)

Wildcards

The SUMIF function supports wildcards, as seen in the example below:

=

SUMIF

(

B5:B9

,

"mi*"

,

C5:C9

)

// begins with "mi"

=

SUMIF

(

B5:B9

,

"*ota"

,

C5:C9

)

// ends with "ota"

=

SUMIF

(

B5:B9

,

"????"

,

C5:C9

)

// contains 4 characters

See below for more SUMIF formula examples.

Notes

SUMIF only supports one condition. Use the SUMIFS function for multiple criteria.

When sum_range is omitted, the cells in range will be summed.

Cell references in criteria are not enclosed in quotes, i.e. "

The wildcard characters ? and * can be used in criteria. A question mark matches any one character and an asterisk matches any sequence of characters (zero or more).

To find a literal question mark or asterisk, use a tilde (~) in front question mark or asterisk (i.e. ~?, ~*).

SUMIFS requires a range, you can't substitute an array.

## Ms Excel: How To Use The If

This Excel tutorial explains how to use the Excel IF-THEN-ELSE statement (in VBA) with syntax and examples.

Description

The Microsoft Excel IF-THEN-ELSE statement can only be used in VBA code. It executes one set of code if a specified condition evaluates to TRUE, or another set of code if it evaluates to FALSE.

The IF-THEN-ELSE statement is a built-in function in Excel that is categorized as a Logical Function. It can be used as a VBA function (VBA) in Excel. As a VBA function, you can use this function in macro code that is entered through the Microsoft Visual Basic Editor.

Please read our IF function (WS) page if you are looking for the worksheet version of the IF statement as it has a very different syntax.

Syntax

The syntax for the IF-THEN-ELSE statement in Microsoft Excel is:

If condition_1 Then result_1 ElseIf condition_2 Then result_2 ... ElseIf condition_n Then result_n Else result_else End If

Parameters or Arguments

condition_1, condition_2, … condition_n The conditions that are to be evaluated in the order listed. Once a condition is found to be true, the corresponding code will be executed. No further conditions will be evaluated. result_1, result_2, … result_n The code that is executed once a condition is found to be true. result_else The code that is executed when all previous conditions (condition1, condition2, … condition_n) are false.

Returns

The IF-THEN-ELSE statement evaluates the conditions in the order listed. It will execute the corresponding code when a condition is found to be true. If no condition is met, then the Else portion of the IF-THEN-ELSE statement will be executed.

Note

Applies To

Excel for Office 365, Excel 2019, Excel 2016, Excel 2013, Excel 2011 for Mac, Excel 2010, Excel 2007, Excel 2003, Excel XP, Excel 2000

Example (as VBA Function)

The IF-THEN-ELSE statement can only be used in VBA code in Microsoft Excel.

Let’s look at some Excel IF-THEN-ELSE statement function examples and explore how to use the IF-THEN-ELSE statement in Excel VBA code:

First, let’s look at a simple example.

If LRegion ="N" Then LRegionName = "North" End If

Next, let’s look at an example that uses ElseIf.

If LRegion ="N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" ElseIf LRegion = "W" Then LRegionName = "West" End If

Finally, let’s look at an example that uses Else.

If LRegion ="N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" Else LRegionName = "West" End If

Example#1 from Video

In the first video example, we are going to use the IF-THEN-ELSE statement to update cell C2 with “North”, “South”, “East” or “West” depending on the region code entered in cell A2.

So if we entered “N” in cell A2, we want “North” to appear in cell C2. If we entered “S” in cell A2, we want “South” to appear in cell C2, and so on.

Sub totn_if_example1() Dim LRegion As String Dim LRegionName As String LRegion = Range("A2").Value If LRegion = "N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" Else LRegionName = "West" End If Range("C2").Value = LRegionName End Sub

Example#2 from Video

Sub totn_if_example2() For Each grade In Range("B2:B8") If grade = "A" Or grade = "B" Then grade.Offset(0, 1).Value = "Great work" ElseIf grade = "C" Then grade.Offset(0, 1).Value = "Needs Improvement" Else grade.Offset(0, 1).Value = "Time for a Tutor" End If Next grade End Sub

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