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How to use shortcut keys to paste special into Excel?
In Excel, Copy and Paste must be the most used commands in our daily Excel work. Now I will tell you the shortcuts to quickly finish easy paste or other special paste in Excel.
Shortcut keys for paste Shortcut keys to fill a column with a same formula
Shortcut keys for paste
Shortcuts to open Paste Special dialog: Ctrl + ALT + V or ALT + E + S;
Shortcuts to paste: Ctrl + V;
Shortcuts to paste value only: ALT + H + V + V;
Shortcuts to paste value and number formatting: ALT + H + V + A; (In Excel 2007, not work)
Shortcuts to paste values and keep source formatting: ALT + H + V + E; (Not work in Excel 2007)
Shortcuts to paste only source formatting: ALT + H + V + K; (Not work in Excel 2007)
Shortcuts to paste no border: ALT + H + V + B;
Shortcuts to paste keep source column widths: ALT + H + V + W; (Not work in Excel 2013/2007)
Shortcuts to paste only formatting: ALT + H + V + R; (Not work in Excel 2007)
Shortcuts to paste transpose: ALT + H + V + T;
Shortcuts to paste formula only: ALT + H + V + F;
Shortcuts to paste formula and number formatting: ALT + H + V + O; (Not work in Excel 2007)
Shortcuts to paste as picture: ALT + H + V + U; (Not work in Excel 2007)
Shortcuts to paste as linked picture: ALT + H + V + I; (Not work in Excel 2007)
Tips:
(1) Above shortcut keys must be used after the copy.
(2) For the hot keys like ALT + H + V + V, you should hold the Alt key, and then press the other three keys one by one.
Shortcut keys to fill a column with a same formula
If you want to fill a column with the same formula, you can do as these:
1. Type the formula you want in the first cell in the column, then press Enter key.
2. Then put the cursor on the column header and select the entire column, and press Ctrl + D keys to fill the formula in the whole column.
Tip: if you want to fill the formula in a column range, you can select the range you want to fill, and press Ctrl + D keys.
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5 Keyboard Shortcuts To Paste Values In Excel
Bottom line: Learn 5 different ways to copy and paste values to remove all formulas and formatting.
Skill level: Beginner
Video Tutorial
What is Paste Values?
Copying and pasting values is probably one of the most common tasks we do in Excel.
Paste Values will paste the values ONLY of the copied range WITHOUT formulas and formatting. This allows us to extract the numbers or text from cells.
There are a TON of reasons to paste values.
One common use is for scenario analysis where we want to “freeze” numbers that are results of formulas and place them in some blank cells.
Another common use is when we want to paste numbers or text into a range that already contains formatting. Pasting values will not change any existing formatting that is applied to the cell/range.
In the image above, the Scenario 1 column already contained both cell formatting (colors) and number formatting. When we paste values, any existing formatting in the paste range will NOT change.
In the first example above, the blank cells have the default General format, and that is why there is no number formatting applied when we paste values.
The Paste Special Menu
Paste Values is one of the many pasting options on the Paste Special menu.
The Paste Special… button on those menus opens the full Paste Special Menu.
Keyboard Shortcuts for Paste Values
There are keyboard shortcuts for all of the Paste Special commands. As I mentioned before, the most common we use is Paste Values.
In the video above I share 5 keyboard shortcuts (plus a bonus) to paste values. Here is a list of the shortcuts.
Alt, E, S, V, Enter (Mac: Ctrl+Cmd+V)
Alt, H, V, V
Menu Key + V
Custom Quick Access Toolbar (QAT) Button: Alt+1
Ctrl+V, Ctrl, V
Custom shortcut with The Paste Buddy Addin.
In the video I also mention my article on the best keyboards for Excel keyboard shortcuts.
If you’re more of a mouse user then checkout my article on my favorite mouse for Excel.
How do you Paste Values?
Thank you! 🙂
How To Use The Excel Counta Function
Random list of names
At the core, this formula uses the INDEX function to retrieve 10 random names from a named range called “names” which contains 100 names. For example, to retrieve the fifth name from the list, we use INDEX like this…
Add row numbers and skip blanks
In the example shown, the goal is to add row numbers in column B only when there is a value in column C. The formula in B5 is:
=IF(ISBLANK(C5),””,COUNTA($C$5:C5))
The IF function first checks if cell C5 has…
Cell contains all of many things
The key is this snippet:
ISNUMBER(SEARCH(things,B5)
This is based on another formula (explained in detail here) that simply checks a cell for a single substring. If the cell contains the substring, the formula…
Count cells that are blank
The COUNTBLANK function counts the number of cells in the range that don’t contain any value and returns this number as the result. Cells that contain text, numbers, dates, errors, etc. are not counted. COUNTBLANK is…
Last row in mixed data with no blanks
This formula uses the COUNTA function to count values in a range. COUNTA counts both numbers and text to so works well with mixed data.
The range B4:B8 contains 5 values, so COUNTA returns 5. The number 5 corresponds…
Count unique values
This example uses the UNIQUE function to extract unique values. When UNIQUE is provided with the range B5:B16, which contains 12 values, it returns the 7 unique values seen in D5:D11. These are returned directly to the…
Dynamic named range with OFFSET
This formula uses the OFFSET function to generate a range that expands and contracts by adjusting height and width based on a count of nonempty cells.
The first argument in OFFSET represents the first cell in the…
Running count group by n size
The core of this formula is the COUNTA function, configured with an expanding range like this:
COUNTA($B$5:B5)
As the formula is copied down the column, the range starting with B5 expands to include each new row, and…
Count cells not equal to many things
First, a little context. Normally, if you have just a couple things you don’t want to count, you can use COUNTIFS like this:
But this doesn…
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Count sold and remaining
The COUNTA function counts nonblank cells that contain numbers or text. The first COUNTA counts nonblank cells in the range B5:B11 and returns the number 7:
COUNTA(B5:B11)
The second COUNTA function…
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The new dynamic array formulas in Excel 365 make it much easier to solve certain tricky problems with formulas.
In this example, the goal is to generate a list of random 6character codes. The randomness is handled by…
Sort by random
The SORTBY function allows sorting based on one or more “sort by” arrays, as long long as they have dimensions that are compatible with the data being sorted. In this example, there are 10 values being sorted, the…
Score quiz answers with key
This formula uses the named range “key” (C4:G4) for convenience only. Without the named range, you’ll want to use an absolute reference so the formula can be copied.
In cell I7, we have this formula:
=SUM(–(C7:G7=…
Reverse a list or range
The heart of this formula is the INDEX function, which is given the list as the array argument:
=INDEX(list
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How To Use The Excel Roundup Function
The ROUNDUP function works like the ROUND function, except the ROUNDUP function will always round numbers up. The number of places to round to is controlled by the num_digits argument. Positive numbers round to the right of the decimal point, negative numbers round to the left, and zero rounds to the nearest 1. The table below summarizes this behavior:
Digits Behavior
Round up to nearest .1, .01, .001, etc.
Round up to nearest 10, 100, 1000, etc.
=0 Round up to nearest 1
Example #1 – round to right
To round up values to the right of the decimal point, use a positive number for digits:
=
ROUNDUP
(
A1,
1
)
// Round up to 1 decimal place
=
ROUNDUP
(
A1,
2
)
// Round up to 2 decimal places
=
ROUNDUP
(
A1,
3
)
// Round up to 3 decimal places
=
ROUNDUP
(
A1,
4
)
// Round up to 4 decimal places
Example #2 – round to left
To round up values to the left of the decimal point, use zero or a negative number for digits:
=
ROUNDUP
(
A1,
0
)
// Round up to nearest whole number
=
ROUNDUP
(
A1,

1
)
// Round up to nearest 10
=
ROUNDUP
(
A1,

2
)
// Round up to nearest 100
=
ROUNDUP
(
A1,

3
)
// Round up to nearest 1000
=
ROUNDUP
(
A1,

4
)
// Round up to nearest 10000
Example #3 – nesting
Other operations and functions can be nested inside the ROUNDUP function. For example, to round the result of A1 divided by B1, you can use a formula like this:
=
ROUNDUP
(
A1/
B1,
0
)
// round up result to nearest whole number
Rounding functions in Excel
To round normally, use the ROUND function.
To round to the nearest multiple, use the MROUND function.
To round down to the nearest specified place, use the ROUNDDOWN function.
To round down to the nearest specified multiple, use the FLOOR function.
To round up to the nearest specified place, use the ROUNDUP function.
To round up to the nearest specified multiple, use the CEILING function.
To round down and return an integer only, use the INT function.
To truncate decimal places, use the TRUNC function.
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