Xu Hướng 6/2023 # How To Sort And Filter Data In Excel 2023 # Top 13 View | Hoisinhvienqnam.edu.vn

Xu Hướng 6/2023 # How To Sort And Filter Data In Excel 2023 # Top 13 View

Bạn đang xem bài viết How To Sort And Filter Data In Excel 2023 được cập nhật mới nhất trên website Hoisinhvienqnam.edu.vn. Hy vọng những thông tin mà chúng tôi đã chia sẻ là hữu ích với bạn. Nếu nội dung hay, ý nghĩa bạn hãy chia sẻ với bạn bè của mình và luôn theo dõi, ủng hộ chúng tôi để cập nhật những thông tin mới nhất.

Setting Up Data

When you sort and conditionally format data, usually it’s a large number of rows. The following examples use a set of data with 20 rows. The data represents a list of customers and the amount of revenue made from each sale.

(Data setup for sorting and formatting examples)

Notice that headers are used at the top of each column. This is important for sorting when you want to change the column to sort on. Excel’s sorting functionality is handy even when you only have a few rows. If you want to view a list of revenue numbers based on the highest value or lowest value, instead of eyeing values and determining the right one based on your own human review, Excel 2023 will ensure that you can sort values and find the ones that have the highest revenue.

Sorting Data

(Excel sort buttons)

Excel can identify if your data is a set of dates, textual values or numbers. The sort function then orders cells based on the detect data type. For instance, if you have a list of revenue sales, Excel knows to sort cells based on numeric values. If you have cells formatted as dates, Excel knows that these values should be ordered in chronological order. Cells that are text values such as customer names are ordered alphabetically.

(Sort configuration window)

The “Sort By” dropdown has the headers for each column listed. Since we have “Customer” and “Revenue” as a column header, these two values display in the “Sort By” dropdown. If you don’t have column headers, Excel lists the column letter labels. Should you have several columns, having only letter labels make it difficult to configure your sort order.

The “Sort On” dropdown defaults to “Cell Values,” which means that the value is used for the sort. This is the typical configurations, but you can also sort on cell color or font color. This is useful when you set conditional formatting, which is covered in the next section.

The “Order” dropdown indicates if you want to sort data in ascending or descending order. The “A to Z” option means that you want to sort data in ascending order. The “Z to A” option means that you want to sort data in descending order.

(Data sorted by “Revenue”)

Notice that names still match up with revenue values. This is because the “Sort” functionality knows to keep rows aligned even though you’re ordering data by one column. If you decide to change the order to customer names, repeat these steps and choose “Customer” from the “Sort By” dropdown. Columns are still aligned properly but rows are ordered again based on the customer’s name.

Conditional Formatting

Sorting data doesn’t highlight certain cells that might need to stand out among the others. For instance, you might want to know which customers had revenue within a specified range. You might want to know which customers had revenue under or over a certain threshold. You can sift through all of your records, but conditional formatting that changes the font or background makes these cells stand out much more and makes them easier to find. With a short customer revenue list that contains only 20 rows, you can easily find the customers that bought and added revenue to your income, but if you had thousands of records even a sorted list would make it difficult to find specific records.

Excel has a function called “conditional formatting” that changes the color of a cell’s font or the background color of a cell to make it stand out and easy to find when you’re looking for certain values that meet a condition.

(Conditional Formatting button)

The “Conditional Formatting” button is found in the “Home” ribbon tab. The image above shows the Conditional Formatting button, which is also in the “Styles” category.

(Conditional formatting dropdown options)

With conditional formatting, you aren’t limited to just one color with one condition. You can set multiple colors using multiple conditions. For instance, you might want to know which customers brought in revenue under $100 and which customers brought in over $1000. You can then take this data and use it for reporting and product information. Using revenue charts and conditional formatting, you then know which customers are the best (or worst) to market to and upsell additional product.

From the “Highlight Cells Rules” dropdown options, choose the “Greater Than” option. This opens a new configuration window.

(Greater than conditional formatting configuration window)

(Conditional formatting set on cells greater than $1000)

With conditional formatting, you can now quickly see which customers brought in revenue over $1000. This formatting persists even when you sort cells again using the “Sort” option. Should you decide to use other conditions, you can make them other colors to make it easy to distinguish between the two conditions.

Once you understand the way conditional formatting and sorting works, you can make it much easier to work with large data sets that must be evaluated each month, especially revenue sheets.

How To Sort And Filter Data In Excel

Sorting and filtering data offers a way to cut through the noise and find (and sort) just the data you want to see. Microsoft Excel has no shortage of options to filter down huge datasets into just what’s needed.


The first and most obvious way to sort data is from smallest to largest or largest to smallest, assuming you have numerical data.

We can apply the same sorting to any of the other columns, sorting by the date of hire, for example, by selecting the “Sort Oldest to Newest” option in the same menu.

How to Filter Data in Excel

Because our list is short, we can do this a couple of ways. The first way, which works great in our example, is just to uncheck each person who makes more than $100,000 and then press “OK.” This will remove three entries from our list and enables us to see (and sort) just those that remain.


We can also combine filters. Here we’ll find all salaries greater than $60,000, but less than $120,000. First, we’ll select “is greater than” in the first dropdown box.

In the dropdown below the previous one, choose “is less than.”

Next to “is greater than” we’ll put in $60,000.

Next to “is less than” add $120,000.


How to Filter Data from Multiple Columns at Once

In this example, we’re going to filter by date hired, and salary. We’ll look specifically for people hired after 2013, and with a salary of less than $70,000 per year.

Add “70,000” next to “is less than” and then press “OK.”

Type “2013” into the field to the right of “is after” and then press “OK.” This will leave you only with employees who both make less than $70,000 per year who and were hired in 2014 or later.


Excel has a number of powerful filtering options, and each is as customizable as you’d need it to be. With a little imagination, you can filter huge datasets down to only the pieces of information that matter.

How To Sort Data By Color In Excel?

How to sort data by color in excel?

When you using a worksheet, sometimes you may fill the rows or cells with various colors to make the worksheet much readable. And sometimes you want to sort the cells by color in Excel. In this case, you can use the sort function to sort the data by color quickly as follows:

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier…

Read More… Free Download…

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

Reuse Anything:

Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.

More than 20 text features:

Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.

Merge Tools

: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.

Split Tools

: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.

Paste Skipping

Hidden/Filtered Rows; Count And Sum

by Background Color

; Send Personalized Emails to Multiple Recipients in Bulk.

More than 300 powerful features;

Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

Read More… Free Download…

1. Select the range that you want to sort the data by color.

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%


Quickly insert

complex formulas, charts

 and anything that you have used before;

Encrypt Cells

with password;

Create Mailing List

and send emails…

Super Formula Bar

(easily edit multiple lines of text and formula);

Reading Layout

(easily read and edit large numbers of cells);

Paste to Filtered Range

Merge Cells/Rows/Columns

without losing Data; Split Cells Content;

Combine Duplicate Rows/Columns

… Prevent Duplicate Cells;

Compare Ranges

Select Duplicate or Unique


Select Blank Rows

(all cells are empty);

Super Find and Fuzzy Find

in Many Workbooks; Random Select…

Exact Copy

Multiple Cells without changing formula reference;

Auto Create References

to Multiple Sheets;

Insert Bullets

, Check Boxes and more…

Extract Text

, Add Text, Remove by Position,

Remove Space

; Create and Print Paging Subtotals;

Convert Between Cells Content and Comments

Super Filter

(save and apply filter schemes to other sheets);

Advanced Sort

by month/week/day, frequency and more;

Special Filter

by bold, italic…

Combine Workbooks and WorkSheets

; Merge Tables based on key columns;

Split Data into Multiple Sheets


Batch Convert xls, xlsx and PDF

More than 300 powerful features

. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.

Read More… Free Download… Purchase… 

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

Enable tabbed editing and reading in Word, Excel, PowerPoint

, Publisher, Access, Visio and Project.

Open and create multiple documents in new tabs of the same window, rather than in new windows.

Increases your productivity by

Read More… Free Download… Purchase… 

How To Sort In Excel

You can sort your Excel data on one column or multiple columns. You can sort in ascending or descending order.

One Column

To sort on one column, execute the following steps.


Multiple Columns

To sort on multiple columns, execute the following steps.

The Sort dialog box appears.

2. Select Last Name from the ‘Sort by’ drop-down list.

4. Select Sales from the ‘Then by’ drop-down list.

Result. Records are sorted by Last Name first and Sales second.

Sắp Xếp Dữ Liệu Trong Excel 2007 2010 (Sort Data)

Cách sắp xếp dữ liệu trong excel 2007 2010 – khi lập các báo cáo trên excel ta thường phát sinh nhu cầu muốn sắp dữ liệu theo một tiêu chí nào đó. Sort data là tên gọi tiếng anh của chức năng sắp xếp dữ liệu trong excel,

Một số ví dụ về tiêu chí sắp xếp dữ liệu trong excel 2007

Sắp xếp danh sách học sinh theo thứ tự abc…

Sắp xếp danh sách điểm thi theo thứ tự điểm cao nhất trở xuống

Sắp xếp tất cả những dòng nào có ô MÀU ĐỎ

Hay có thể sắp xếp theo màu của chữ cũng được.

1. Cách sắp xếp dữ liệu trong excel 2007 2010

Các bạn để ý thấy,

– Trong cột điểm tích lũy, Ad đã dùng conditional formating để tìm ra 2 sinh viên có kết quả điểm tích nhỏ hơn 5 và

– Trong cột điểm trung bình, tương tự nhờ có conditional formating mà ad bôi màu đỏ cho 03 sinh viên có thành tích xuất sắc nhất.

1.1. Sắp xếp dữ liệu trong excel theo thứ tự ABC (alphabe)

Tương ứng với yêu cầu sắp xếp danh sách sinh viên theo tên với thứ tự alphabe

Bước 1:

Bôi đen toàn bộ bảng điểm.

Chọn thẻ “Data” trên thanh ribbon

Chọn Sort

Để sắp xếp dữ liệu trong excel ta cần phải biết:

Sắp xếp theo chỉ tiêu nào. Trong ví dụ này, ta muốn sắp xếp theo TÊN do đó ta chọn cột “Tên Sinh Viên”

Ta có 4 tùy chọn

+ Giá trị của các ô trong cột (chọn ở phần sort by)

+ Cell color: Màu ô

+ Font color: Màu chữ

+ Cell icon: Biểu tượng được chèn vào các ô

Quy luật sắp xếp dữ liệu trong excel

+ Đối với số: sắp xếp từ lớn tới nhỏ và ngược lại từ nhỏ tới lớn

Còn ở trong yêu cầu số 1: Ta không cần phải chỉnh sửa gì thêm ngoài việc chọn Sort by theo cột “Tên sinh viên”

Kết quả thu được như sau:

Bước 1: Bôi đen toàn bộ vùng dữ liệu

Bước 2: Chọn Data/ Sort

Bước 3: Trong cửa sổ “sort” hiện ra bạn chọn như sau:

Sắp xếp theo giá trị (sort on): Values

Sắp xếp theo thứ tự từ cao xuống thấp (order): Largest to smallest

Bước 4: Nhấn OK

Kết quả thu được như sau:

Bước 1, 2, 3: Các bạn làm tương tự như trên.

Trong cửa sổ sort hiện ra bạn sẽ chọn như sau:

– Sắp xếp theo màu chữ (sort on): Font color

– Sắp xếp theo màu nào (order): Kích chọn màu đỏ

– Vị trí hiện màu được sắp xếp: On top (ở trên cùng) hoặc On bottom (ở dưới cùng)

Bước 4 : Nhấn OK.

Kết quả như sau:

2. Cách sắp xếp dữ liệu trong excel 2003

Cập nhật thông tin chi tiết về How To Sort And Filter Data In Excel 2023 trên website Hoisinhvienqnam.edu.vn. Hy vọng nội dung bài viết sẽ đáp ứng được nhu cầu của bạn, chúng tôi sẽ thường xuyên cập nhật mới nội dung để bạn nhận được thông tin nhanh chóng và chính xác nhất. Chúc bạn một ngày tốt lành!