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Highlighting text in Microsoft Word is easy if you know these two shortcuts.
Highlighting is a common task in Microsoft Word because it allows the reader to quickly find specific words or phrases. If the text occurs a lot, manually highlighting all instances would be tedious, and fortunately is unnecessary. In this article, I’ll show you two ways to highlight recurring text: using Word’s Find & Replace and Find options. Both are good tools to know when you want to review surrounding text rather than make a blanket change. Both are easy but come with a few limitations.
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I’m using (desktop) Office 365, but you can use earlier versions. You can work with your own document or download the simple demonstration .docx file. It doesn’t work in the browser edition.
How to highlight in Word using Find & Replace
Figure A
When highlighting recurring text, you might turn to Replace first, but you’ll find highlighting on the Find tab, not Replace. Let’s run through a simple example by adding a green highlight to every instance of the word video in the demonstration document:
First, choose the highlight color. This step might not matter, but it’s important to note that Word will apply the current highlight, which might happen to be no highlight at all. For our purposes, choose green from the Text Highlight Color dropdown in the Font group (on the Home tab).
In the Find What control, enter video
From the Reading Highlight, choose Highlight All. Figure A shows the highlights.
If you highlight another word or phrase-regardless of the highlight color you use-Word will remove the results of the Highlight All task.
If you remove the highlight from any of the highlighted instances, Word will remove them all.
After highlighting, you can quickly peruse your document and make updates as necessary. The highlighting will stay in place until you remove it. You can even save the highlights.
However, all this quick highlighting has its limits:
Now, let’s do the same thing using Find in the Navigation pane.
In the text control, enter video and press Enter. Word will automatically highlight all instances (Figure C).
Figure B
Figure C
How to highlight in Word using Find
There’s more than one way to highlight recurring text, and you’ll want to be familiar with both. This time we’ll use the Find option, but you can skip choosing a highlight color because Word will ignore the setting. Now, do the following:
The same caveats apply as before when trying to work with subsequent highlighting. In addition, when you close the Navigation pane, all highlights disappear. For this reason, I find this option less flexible, but if you’re working in the Navigation pane for other reasons, it works well.
Stay tuned
In a subsequent article, I’ll show you how to replace one highlighting color with another! If you have any cool highlight tips, please share them in the Comments section below.
Also see
How To Quickly Make A Table For Wordpad
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Creating an HTML Table
Change the extension at the end of the file name to .html. This will change the format to HTML format.
Save the file. You can now name and save the file as whatever you’d like. Make sure that it has the .html extension.
Using the Keyboard (Windows 8 or Newer)
Create the first row. Use + and - to create the measurements for the first row of cells. Start and end each cell with a +, and use - to indicated how many characters wide the cell is. Don’t worry too much about the actual measurements, as you can make adjustments later. See below for an example first row:
to generate the first row. Your characters will turn into the first row of the table, with the + signs becoming the borders of the cells. You can start typing text into each of the cells. The cells will resize automatically if the amount of text is too much to fit.
Add additional rows. Move the cursor to the very end of the first row, so that it is flashing right on the outside of the table border. Press to create a second row for the table. Repeat this process to continue adding rows to the table.
Pressing while in the last cell will create a new row. Continuing to press will move to the next available cell, creating a new row when you reach the end of the last row of the table.
Add your content. Now that the table has been created, you can start adding your information to it. Simply move from cell to cell and enter the information that you want to add to the table. You can highlight and format the text however you’d like.
Save the file as a Rich Text Format (.rtf) file. This format will keep your newly-created table. If you save it as a text (.txt) file, your table formatting will be lost. Rich Text Format files can be opened in most word processors.
You can also save it as a OpenOffice XML Document (.docx), which can be opened in Word.
Community Q&A
Add New Question
How can I delete a row?
How do I edit the borders in WordPad like I would in Microsoft Word?
How do I remove the cell border?
Copy the cells into Excel, remove the cell border, and move back into Wordpad. Wordpad doesn’t have the functionality to remove the borders itself.
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Highlight Text In Powerpoint 2013 For Windows
Learn how to highlight text in PowerPoint 2013 for Windows. Highlighted text can recreate the look of colored, transparent ink on text.
First of all, PowerPoint 2013 or any of the previous versions do not support text highlighting. And before we explore getting over this limitation, let’s ask ourselves why do we need to highlight a text? If you want to emphasize some important words within your slide, then the highlighting may indeed help. However, unlike Microsoft Word, PowerPoint doesn’t have a ready-made tool to highlight text, but you can use Word’s highlighting options as a workaround!
Follow these steps to learn how to highlight a text within PowerPoint 2013 for Windows:
Select the text on your slide, as shown in Figure 1, below. Thereafter copy (
Ctrl
+
C
) the selected text to the Clipboard.
Figure 1: Text selected on the slide
Now, launch Word and create a new document. Then, paste (Ctrl
+
V
) the copied content within this document. Once you paste, you will see that the Paste Options icon appears, as shown highlighted in
red
within Figure 2.
Figure 2: Paste Options icon
bring up the Paste Options drop-down menu, as shown in Figure 3, below. Here select the Keep Source Formatting option (highlighted in
red
within Figure 3) to retain the text formatting from the source PowerPoint slide.
Figure 3: Keep Source Formatting option
Text Highlight Color button (highlighted in
red
within Figure 4). Note that the text is now highlighted in
yellow
(refer to Figure 4, again).
Figure 4: Text highlighted
Text Highlight Color button to bring up the drop-down menu that you see in Figure 5, below.
Figure 5: Text Highlight Color drop-down menu
More About Highlighting in Microsoft Word 2013
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted in
red
within Figure 6, below.
Figure 6: The highlighter icon cursor
Now you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown in Figure 7 below.
Figure 7: Highlight non-contiguous areas of text
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted inwithin, below.
Now copy (Ctrl
+
C
) all text back to the Clipboard. Paste (
Ctrl
+
V
) within your PowerPoint slide. Once you paste, you will see that the Paste Options icon appears. Now immediately press the Paste Options drop-down menu, as shown in Figure 8, below. Here select the Keep Source Formatting option (highlighted in
red
within Figure 8) to retain the text formatting from the source Word document.
Figure 8: Select Keep Source Formatting option
In Figure 9, below you can see that the highlighted text copied back to PowerPoint. Notice that we pasted text that had both contiguous or non-contiguous areas of highlighted text.Figure 9: Both contiguous and non-contiguous areas of highlighted text copied back to PowerPoint
Once done, you can copy the highlighting to other text without having to use Word again. You can also remove the highlight altogether right within PowerPoint. Both procedures are explained in our Copy and Remove Highlighting for Text in PowerPoint 2013 tutorial.
Save your presentation often.How To Quickly Delete All Autoshapes In Excel?
How to quickly delete all autoshapes in Excel?
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Delete all autoshapes in active worksheet with Go To function in Excel
If there are only one kind of objects-autoshapes in a worksheet, you can delete all autoshapes with Go To function.
Note: Objects contain autoshapes, pictures, clip arts and so on. Applying this method will remove other objects besides auto shapes if there are not only autoshapes object in the worksheet.
Delete all autoshapes in active worksheet with VBA
Using VBA macro can help you delete all auto shapes in active worksheet quickly.
Step 1: Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.
VBA: delete all shapes in active worksheet.
Step 3: Press the F5 key to run this macro.
Then you will see all shapes in active worksheet are deleted quickly.
Notes:
1. This VBA macro can only delete all shapes in active worksheet.
2. This VBA macro can delete all kinds of shapes in active worksheet, including pictures, ClipArt, Shapes, SmartArt, charts, Text boxes, etc.
Delete all autoshapes in worksheet or workbook with Kutools for Excel
Step 2: In Delete Tools dialog box, please check Auto shapes option, and check one of option in look in section. See the following screen shot:
If you check the Active sheet option, it will delete all auto shapes in active worksheet;
If you check the Selected sheets option, it will delete all auto shapes in selected worksheets;
If you check the All sheets option, it will delete all auto shapes in the whole workbook.
Relative articles:
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Open and create multiple documents in new tabs of the same window, rather than in new windows.
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