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You can easily merge and split cells in Microsoft Word to make your tables more interesting and more suited to the data you are trying to share. When you merge two or more cells, you are bringing them together in one cell. When you split a cell, you are dividing it from one cell into multiple cells.
You can merge and split tables on the individual cell level, as well as on the larger, table-wide level. In this article, I’ll show you how to merge and split table cells and tables in Word.
How to Merge Cells in a Word Table
Merging cells in a table combines two or more adjacent cells of the same size into one larger cell.
First, select the cells you want to merge. They can be adjacent cells in a row or column.
Or they can be adjacent cells that span multiple rows and columns.
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Either way, your cells are now merged.
How to Split Cells In A Word TableSplitting table cells in Word is only slightly more complicated than merging them. You can use the split command to one or more cells into a set number of rows and columns. Here’s how it works.
Let’s first say that we just one to split a single cell into two cells. First select the cell you want to split.
And that cell we selected is now two cells.
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As you probably guessed from the options in that Split Cells window, you can also get a little more complex with cell splitting. Let’s say we had a table like the one shown below. And we want to take those selected cells (the ones in gray under the second column header) and turn them into two big rows of three columns each.
When we hit “OK” the table turns out just like you’d expect.
And obviously, this is just a quick look. You can get just about as complicated with your table layout as you’d want.
How to Split a Table in WordYou can split an entire table in Word. This can be useful for splitting long tables into two separate tables—mostly in hopes of dealing with formatting issues that multi-page tables can sometimes cause.
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Your table is now split into two tables.
How to Merge a Table in WordAnd as you might expect, you can also merge tables together. There’s no button on the menu for this one, though. You have to do it by dragging and dropping.
Drag the table until its top row aligns with the bottom row of the table you’re merging into.
When you release your mouse button, Word merges the two tables.
Now you know how to easily merge and split tables and table cells in Microsoft Word. Of course, like with any other Word feature, this one takes some playing with. Especially if you’re doing complex merges and splits (or merging together long tables), formatting can sometimes get a little weird.
How To Merge Cells In Word 2023 Tables
The steps in this guide are going to show you how to merge two or more cells in a table that you have created in your Microsoft Word document.
Select the Layout tab at the top of the window, to the right of Table Design.
In fact, you may have even merged cells in Microsoft Excel before, which likely led you to look for a way to merge cells in Word. Fortunately you have the ability to select cells in a Microsoft Word table, then take those selected cells and combine them into one large single cell. Our guide below will show you how to merge cells in Word and help you achieve your desired table formatting.
How to Merge Table Cells in Microsoft Word 2023The steps in this article were performed in the Microsoft Word for Office 365 version of the application, but will also work in other recent versions including Microsoft Word 2023 and Microsoft Word 2023.
Step 1: Open your document containing the table with cells that you wish to merge.
Step 4: Drag your mouse to select the rest of the cells to include in the merge. I am merging the top row of my table in the image below, as indicated by the gray fill color appearing in those cells.
Step 5: Select the Layout tab to the right of the Table Design tab at the top of the window.
Step 6: Choose the Merge Cells option in the Merge section of the ribbon.
How to Unmerge Cells in Word 2023Now that you know how to merge cells in Word tables, it’s also helpful to know how to undo that merge in case you accidentally merge the wrong cells, or discover that you need to change your layout.
Word handles this with a Split Cells tool. This allows you to select the merged cells in your table, then specify the number of rows or columns that the merged cells should be split into.
Step 1: Select the merged cell that you wish to split into multiple cells.
Find out how to add space between your Word table cells if it seems like the data in your cells is too close to the data in surrounding adjacent cells.
Disclaimer: Most of the pages on the internet include affiliate links, including some on this site.
How To Remove Or Split All Merged Cells In Excel?
How to remove or split all merged cells in Excel?
Try to remove all merged cells from a specified range in Excel? Or need to unmerge/split all merged cells in Excel? The following solutions will help you work easily.
Find and Remove all merged cells with Find and Replace featureThis method will find all merged cells in the specified range with the Find and Replace feature, and then delete these merged cells. Please do as follows:
And then all merged cells are found out and listed at the bottom of the Find and Replace dialog box.
5. Select all of fount out merged cells in the Find and Replace dialog box, and then close the Find and Replace dialog box.
You can Select all merged cells by selecting one merged cell in the Find and Replace dialog box, and then pressing the Ctrl + A keys simultaneously.
So far we have deleted all merged cells in the specified range. See screenshot:
Find and Remove all merged cells with Kutools for ExcelThis method will introduce Kutools for Excel’s Select Merged Cells utility to quickly select all merged cells from a specified range, and then delete them easily in Excel.
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So far all merged cells in the specified range are completely deleted.
Unmerge/split all merged cells with Kutools for ExcelKutools for Excel – Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required! Free Trial Now!
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How To Split Table Horizontally Or Vertically In A Word Document?
How to split table horizontally or vertically in a Word document?
If you have a large table in your Word document, now, you want to split the table horizontally or vertically into two or more tables. How could you solve this task in a Word file?
Split table horizontally into two or more tables in a Word documents Split table vertically into two or more tables in a Word documents
Split table horizontally into two or more tables in a Word documentsTo split one table into two or more tables horizontally, the below methods can do you a favor, please do as this:
2. And the table has been split into two tables horizontally as following screenshot shown:
Notes:
1. To split table to more tables, you just need to repeat the above steps as you need.
2. You can also use an easy shortcut key to split a table into multiple tables, please put the cursor at the cell where you want to split from, and then press Ctrl+ Shift+ Enter keys together to split the table into two parts.
Split table vertically into two or more tables in a Word documentsIf you need to split a table into two or more tables vertically, please apply the following steps:
1. Firstly, please put cursor below the target table and press Enter to get at least two paragraph marks. See screenshot:
2. Then select the whole columns that you want to split as a new table, and drag it to the second paragraph mark, the original table has been split to two tables as following screenshot shown:
4. Now, you can see, the original table has been split into two tables vertically, you can repeat the above steps to split it into more tables as you need.
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How To Merge Tables With Power Query
Bottom Line: Learn how to merge tables or queries in Power Query to look up data and return matching results. This is similar to a Vlookup or Join where a relationship is created between two tables.
Skill Level: Intermediate
Video Tutorial Download the Excel FileYou can practice merging tables using the same Excel file that I use in the video. Download it here:
OverviewWe received a great question from a member of the Excel Campus community, Bill Evans, who wanted to know how to take data from two tables that are formatted differently and combine them into a single sheet using Power Query.
The answer involves using the Merge (or join) feature in Power Query. It basically creates a relationship between two tables to look up data and return matching results.
This is similar to what a VLOOKUP can accomplish with a formula. However, Power Query allows us to automate this entire process, along with any other data cleanup work, and is less prone to formula errors.
If you are looking to combine data by stacking tables together, that is called an Append. You can learn how to append tables in this post: How to Combine Tables with Power Query.
If all of this is sounding a little over your head because you are somewhat new to Power Query, take a break from this post and head over to my Power Query Overview. That will give you a better understanding of how and why it’s used. And this tutorial will walk you through installing Power Query.
Step 1: Create a Connection to the Lookup TableTo join two tables, we want to start by creating a connection-only query for the table that we will be looking up. Usually, when a query is run, it outputs the result in a new table in the workbook. But for this step, we just want to create the connection without creating a new output table. Here’s how:
This brings up a preview of your data. To create a connection:
Select Close & Load To…
That brings up the Import Data window. From here, select Only Create Connection.
Step 2: Use the Merge Feature to Join the TablesOnce we’ve established a connection for the lookup table, we can merge it with the data from another table. This other table does not have to be in the same workbook. It could be from another workbook, a CSV file, a webpage, a database, or some other source.
In this example we will use a Table in Excel as the source.
To create a query for that source, start by going to the Data (or Power Query) tab and selecting From Table/Range.
On the Home tab of the Ribbon, select Merge Queries. This brings up the Merge window.
First, in the top part, you can select the column that you want to use for merging.
Then, in the middle, you select the table that you want to merge your data into.
Finally, in the lower section, you will choose the matching column. For my example the columns that we are using to merge both contain the customer ID numbers.
You can leave the Join Kind field as Left Outer. The Left Outer join will return all of the rows from the first table, and only the matching rows from the second table.
At the bottom of the window you’ll see the numbers of rows that were matched. In this case it says “The selection matches 221 of 306 rows from the first table.” This means that some rows from the orders table did not have a matching ID in the customers table. It’s ok for now and we’ll look at how to fix it below.
We can go ahead and press OK.
You may notice that some of the tables have rows that say “null” and when you close and load your query, those cells are blank. This is because when you merged the two tables, Power Query was unable to find some of the data in the source table.
You’ll notice that all of the new columns have headers that begin with the name of the table it came from. That can get a little annoying, so if you want to avoid that, just uncheck the box that says Use original column name as prefix.
Updating the DataIn order to fix the null entries, you can just add the appropriate rows to the lookup table, and then refresh the query.
Going forward, if you make any additions or deletions to the source table(s), a simple refresh of the query will instantly update the output table.
Free Training Webinar on the Power ToolsRight now I’m running a free training webinar on all of the Power Tools in Excel. This includes Power Query, Power Pivot, Power BI, pivot tables, macros & VBA, and more.
It’s called The Modern Excel Blueprint. During the webinar I explain what these tools are and how they can fit into your workflow.
You will also learn how to become the Excel Hero of your organization, that go-to gal or guy that everyone relies on for Excel help and fun projects.
Using this process in this post, two tables that have different column headers are joined together. This is not a VLOOKUP, but it accomplishes the same thing as a VLOOKUP using Power Query instead.
With Power Query we are able to automate the entire data import and cleanup process, which can save you a ton of time and help reduce errors.
How To Properly Merge Two Tables In Ms Word
Asked
I would like to merge 2 tables together in Microsoft Word. I have attempted to do the usual drag and drop, but I’m out of luck!
I don’t know if my mouse is the problem, but even if I use the touch pad I can reproduce this issue.
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From allexperts.com:
There are a few things you can check on:
Make sure that the second table doesn’t have any rows marked as heading rows.
Make sure that neither table is wrapped (wrapping should be set to None on the Table tab of Table Properties).
Make sure that neither table (even if they appear identical) is nested in one large cell of a containing table (this sometimes happens with material pasted from the Web).
That said, I can tell you that I once had two tables–which I had created myself, so I know there was nothing unusual about them–that just refused to merge, for no apparent reason. It’s possible that the table structures were somehow damaged, and if I’d been doing this in Word 2003, perhaps using Open and Repair would have fixed the problem. As it was, it wasn’t vital that the tables be actually part of the same table, so I shrugged and moved on.
If you encounter such a situation, you have really only two recourses (if Open and Repair doesn’t help):
Add rows to the first table and copy/paste the content of the second table into them.
Convert both tables to text, then convert all the text back to a single table.
Sorry I can’t be more definitive, but this is a mystery to me, too!
Suzanne S. Barnhill Microsoft MVP (Word) 1998-2006
When nothing else works, try the following solution (works in Word 2010):
Reveal hidden formatting characters (try Ctrl-Shift-8 or Alt,H,8).
Select the lower table’s contents (try Alt,J,L,K,T).
Check the row height.
For Windows 10
Under Tables – Layout
Go to Cell Sizes
Uncheck Specify Height and in “Row Height is …” put at least
Under Options, check “Allow row to break across pages”.
Press Ctrl + Shift + 8. This will show all the non-printing characters in the word document. Delete the paragraph symbol ¶ between the two tables which you want to combine. The two tables will be combined.
If both tables are highlighted, it is likely that the lower table is nested in the upper table.
If only the lower table is highlighted, cut it (Ctrl–X) and paste it in the non-table space below the upper table.
Then proceed with the table merge strategies described by others.
Find one between two tables that prevents them from joining. Put your cursor next to it and press Delete. It will go away, and the tables would stick together.
I went to hell and back with this problem. I tried everything listed here above, and on many other forums and sites, but nothing worked. I was trying to combine two IDENTICAL tables, each copied from a separate documents, to no avail. The tables look merged, but there is always a thicker line between them and each table would still be separate.
How I fixed it in the end was quite amusing yet incredibly unsatisfying:
Make sure you try everything mentioned before (wrapping, style, size…).
Leave the two tables apart.
Save the document.
Exit the document.
Open the document.
Delete the space between the two tables.
The tables merged.
Whatever was messed up with Word needed only a restart of the document to get fixed.
After trying all of these I finally had a brainwave. Added, I am working on office for mac, so it might be a bit different, but try this (I love how simple this ended up being!):
Drag Select the last row of the first table you want to merge together with the first row of the table underneath, go to the Edit tab and select Merge table.
hahaha… so easy, but not really intuitive. Should this be under the table tab, Microsoft? (maybe I’m missing something?).
The merging of table can be done using text wrapping properties.
For that, select first table.
Now select second table. do the same thing as mentioned in point No.2
If there is any gap between the 2 tables, place the cursor in the gap and press delete button or if you cannot place the cursor in between, place the cursor in the last row/ cell in the first table and press delete button.
And now the 2 tables become combined.
Save the document as an older version of Word, i.e. Word 97-2003. This will allow you to merge the two tables simply by deleting the ^p (paragraph/return) symbol.
This worked for me after trying everything above without success.
You can convert the document back to your current version of Word by ‘Save As’.
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