Xu Hướng 6/2023 # How To Increment A Value By Row Or Column In Excel # Top 12 View | Hoisinhvienqnam.edu.vn

# Xu Hướng 6/2023 # How To Increment A Value By Row Or Column In Excel # Top 12 View

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Generic Formula

Expression: This is the value, reference of expression with which you want to increment. It can be a hardcoded value or any expression that returns a valid output. It should be an absolute expression (in most cases).

Number of rows above the first formula: If you are writing this first formula in B3 then the number of rows above this formula will be 2.

[steps]: This is optional. This is the number of steps you want to jump in the next increment.

The Arithmetic operator between expression and formula can be replaced with other operators to suit the requirements of increment.

So that we are familiar with the generic formula, let’s see some examples.

Example 1: Create an Auto Increment Formula for ID Creation.

Using the general formula we write the below formula in Cell B4 and copy it down.

We have replaced the + operator with ampersand operator (&) since we wanted to concatenate. And since we are writing the first formula in Cell B4, we subtract 3 from ROW (). The result is here.

Example 2: Increment the ID every 2 steps

If you want to increment the ID every 2 steps then you will need to write this formula.

The result is:

C1 contains 100.

Next we subtract 3 from it (since there are 3 rows above the 4th row). It gives us 1. This is important. It should be a hard coded value so that it does not change as we copy the formula below.

Finally the value 1 is multiplied (or any other operation) by the starting expression. As we copy the formula below. ROW() returns 5 but subtracting value stays the same (3) and we get 2. And it continues to be the cell you want.

To add steps, we use simple multiplication.

Increment Values By Column

In the above examples we increment by rows. It will not work if you copy them in the next column of the same row.

In the above formula we used the ROW function. Similarly, we can use the COLUMN function.

Generic Formula to Increment by Columns

Number of columns on the left of the first formula: If you are writing this first formula in B3 then the number of columns on the left of this formula will be 1.

I am not giving any examples as it will be the same as the above examples.

Alternative with SEQUENCE Function

It is a new function only available for EXCEL 365 and 2019 users. It returns an array of sequential numbers. We can use it to increment values sequentially, by rows, columns or both. And yes, you can also include the steps. Using this function you will not need to copy down the formula, as Excel 365 has auto spill functionality.

So, if you want to do the same thing as you did in Example no 3. The SEQUENCE function alternative will be:

## How To Randomize A List In Excel: Sort Randomly Cells, Rows And Columns

The tutorial will teach you two quick ways to randomize in Excel: perform random sort with formulas and shuffle data by using a special tool.

Microsoft Excel provides a handful of different sorting options including ascending or descending order, by color or icon, as well as custom sort. However, it lacks one important feature – random sort. This functionality would come in handy in situations when you need to randomize data, say, for an unbiased assigning of tasks, allocation of shifts, or picking a lottery winner. This tutorial will teach you a couple of easy ways to do random sort in Excel.

How to randomize a list in Excel with a formula

Although there is no native function to perform random sort in Excel, there is a function to generate random numbers (Excel RAND function) and we are going to use it.

Assuming you have a list of names in column A, please follow these steps to randomize your list:

Insert a new column next to the list of names you want to randomize. If your dataset consists of a single column, skip this step.

In the first cell of the inserted column, enter the RAND formula: =RAND()

Either way, Excel automatically expands the selection and sorts the names in column A as well:

Tips & notes:

Excel RAND is a volatile function, meaning that new random numbers are generated every time the worksheet is recalculated. So, if you are not happy with how your list has been randomized, keep hitting the sort button until you get the desired result.

To prevent the random numbers from recalculating with every change you make to the worksheet, copy the random numbers, and then paste them as values by using the Paste Special feature. Or, simply delete the column with the RAND formula if you don’t need it any longer.

The same approach can be used to randomize multiple columns. To have it done, place two or more columns side by side so that the columns are contiguous, and then perform the above steps.

How to shuffle data in Excel with Ultimate Suite

If you don’t have time to fiddle with formulas, use the Shuffle Cells tool included in our Ultimate Suite for Excel to do a random sort faster.

The Shuffle pane will appear on the left side of your workbook. You select the range where you want to shuffle data, and then choose one of the following options:

Cells in each row – shuffle cells in each row individually.

Cells in each column – randomly sort cells in each column.

Entire rows – shuffle rows in the selected range.

Entire columns – randomize the order of columns in the range.

All cells in the range – randomize all cells in the selected range.

In this example, we need to shuffle cells in column A, so we go with the third option:

And voilà, our list of names is randomized in no time:

If you are curious to try this and explore a lot more fascinating features included with Ultimate Suite for Excel, you are welcome to download a 14-day trial version.

You may also be interested in

## Excel: Modifying Columns, Rows, And Cells

/en/excel/cell-basics/content/

Introduction

By default, every row and column of a new workbook is set to the same height and width. Excel allows you to modify column width and row height in different ways, including wrapping text and merging cells.

To modify column width:

In our example below, column C is too narrow to display all of the content in these cells. We can make all of this content visible by changing the width of column C.

Position the mouse over the column line in the column heading so the cursor becomes a double arrow.

With numerical data, the cell will display pound signs (#######) if the column is too narrow. Simply increase the column width to make the data visible.

To AutoFit column width:

The AutoFit feature will allow you to set a column’s width to fit its content automatically.

Position the mouse over the column line in the column headingso the cursor becomes a double arrow.

You can also AutoFit the width for several columns at the same time. Simply select the columns you want to AutoFit, then select the AutoFit Column Width command from the Format drop-down menu on the Home tab. This method can also be used for row height.

To modify row height:

To modify all rows or columns:

Instead of resizing rows and columns individually, you can modify the height and width of every row and column at the same time. This method allows you to set a uniform size for every row and column in your worksheet. In our example, we will set a uniform row height.

Position the mouse over a row line so the cursor becomes a double arrow.

Inserting, deleting, moving, and hiding

After you’ve been working with a workbook for a while, you may find that you want to insert new columns or rows, delete certain rows or columns, move them to a different location in the worksheet, or even hide them.

To insert rows:

To insert columns:

To delete a row or column:

It’s easy to delete a row or column that you no longer need. In our example we’ll delete a row, but you can delete a column the same way.

The selected row will be deleted, and those around it will shift. In our example, row 10 has moved up, so it’s now row 9.

To move a row or column:

Sometimes you may want to move a column or row to rearrange the content of your worksheet. In our example we’ll move a column, but you can move a row in the same way.

To hide and unhide a row or column:

At times, you may want to compare certain rows or columns without changing the organization of your worksheet. To do this, Excel allows you to hide rows and columns as needed. In our example we’ll hide a few columns, but you can hide rows in the same way.

The hidden columns will reappear.

Wrapping text and merging cells

Whenever you have too much cell content to be displayed in a single cell, you may decide to wrap the text or merge the cell rather than resize a column. Wrapping the text will automatically modify a cell’s row height, allowing cell contents to be displayed on multiple lines. Merging allows you to combine a cell with adjacent empty cells to create one large cell.

To wrap text in cells:

Select the cells you want to wrap. In this example, we’ll select the cells in column C.

To merge cells using the Merge & Center command:

Select the cell range you want to merge. In our example, we’ll select A1:F1.

From here, you can choose to:

Merge & Center: This merges the selected cells into one cell and centers the text.

Merge Across: This merges the selected cells into larger cells while keeping each row separate.

Merge Cells: This merges the selected cells into one cell but does not center the text.

Unmerge Cells: This unmerges selected cells.

Be careful when using this feature. If you merge multiple cells that all contain data, Excel will keep only the contents of the upper-left cell and discard everything else.

Centering across selection

Merging can be useful for organizing your data, but it can also create problems later on. For example, it can be difficult to move, copy, and paste content from merged cells. A good alternative to merging is to Center Across Selection, which creates a similar effect without actually combining cells.

Watch the video below to learn why you should use Center Across Selection instead of merging cells.

To use Center Across Selection:

Select the desired cell range. In our example, we’ll select A1:F1. Note: If you already merged these cells, you should unmerge them before continuing to step 2.

The content will be centered across the selected cell range. As you can see, this creates the same visual result as merging and centering, but it preserves each cell within A1:F1.

Challenge!

Open our practice workbook.

Autofit Column Width for the entire workbook.

Modify the row height for rows 3 to 14 to 22.5 (30 pixels).

Delete row 10.

Insert a column to the left of column C. Type SECONDARY CONTACT in cell C2.

Make sure cell C2 is still selected and choose Wrap Text.

Merge and Center cells A1:F1.

Hide the Billing Address and Phone columns.

When you’re finished, your workbook should look something like this:

/en/excel/formatting-cells/content/

## How To Quickly Unhide Columns In Excel

If you prefer written instruction instead, below is the tutorial.

Hidden rows and columns can be quite irritating at times.

Especially if someone else has hidden these and you forget to unhide it (or even worse, you don’t know how to unhide these).

While I can’t do anything about the first issue, I can show you how to unhide columns in Excel (the same techniques can also be used to unhide rows).

It may happen that one of the methods of unhiding columns/rows may not work for you. In that case, it is good to know the alternatives that can work.

How to Unhide Columns in Excel

There are many different situations where you may need to unhide the columns:

Multiple columns are hidden and you want to unhide all columns at once

You want to unhide a specific column (in between two columns)

You want to unhide the first column

Let’s go through each for these scenarios and see how to unhide the columns.

Unhide All Columns At One Go

If you have a worksheet that has multiple hidden columns, you don’t need to go hunt each one and bring it to light.

You can do that all in one go.

And there are multiple ways to do this.

Using the Format Option

Here are the steps to unhide all columns at one go:

No matter where that pesky column is hidden, this will unhide it.

Note: You can also use the keyboard shortcut Control A A (hold the control key and hit the A key twice) to select all the cells in the worksheet.

Using VBA

If you need to do this often, you can also use VBA to get this done.

The below code will unhide column in the worksheet.

Sub UnhideColumns () Cells.EntireColumn.Hidden = False EndSub

You need to place this code in the VB Editor (in a module).

If you want to learn how to do this with VBA, read a detailed guide on how to run a macro in Excel.

Using a Keyboard Shortcut

If you’re more comfortable using keyboard shortcuts, there is a way to unhide all columns with a few keystrokes.

Here are the steps:

Select any cell in the worksheet.

Press Control-A-A (hold the control key and press A twice). This will select all the cells in the worksheet

Use the following shortcut – ALT H O U L (one key at a time)

If you can get hang of this keyboard shortcut, it could be a lot faster to unhide columns.

Note: The reason you need to press A twice when holding the control key is that sometimes when you press Control A, it only selects the used range in Excel (or the area that has the data) and you need to press the A again to select the entire worksheet.

Another keyword shortcut that works for some and not for others is Control 0 (from a numeric keypad) or Control Shift 0 from a non-numeric keypad. It used to work for me earlier but doesn’t work anymore. Here is some discussion on why it may happen. I suggest you use the longer (ALT HOUL) shortcut that works every time.

Unhide Columns in Between Selected Columns

There are multiple ways you can quickly unhide columns in between selected columns. The methods shown here are useful when you want to unhide a specific column(s).

Let’s go through these one-by-one (and you can choose to use that you find the best).

Using a Keyboard Shortcut

Below are the steps:

Select the columns that contain the hidden columns in between. For example, if you are trying to unhide column C, then select column B and D.

Use the following shortcut – ALT H O U L (one key at a time)

This will instantly unhide the columns.

Using the Mouse

One quick and easy way to unhide a column is to use the mouse.

Below are the steps:

Hover your mouse in between the columns alphabets that have the hidden column(s). For example, if Column C is hidden, then hover the mouse between Column B and D (at the top of the worksheet). You will see a double line icon with arrows pointing on left and right.

Hold the left key of the mouse and drag it to the right. It will make the hidden column appear.

Using the Format Option in the Ribbon

Under the home tab in the ribbon, there are options to hide and unhide columns in Excel.

Here is how to use it:

Select the columns between which there are hidden columns.

Hover the cursor on Hide & Unhide option.

Using VBA

Below is the code that you can use to unhide columns in between the selected columns.

Sub UnhideAllColumns() Selection.EntireColumn.Hidden = False End Sub

You need to place this code in the VB Editor (in a module).

If you want to learn how to do this with VBA, read a detailed guide on how to run a macro in Excel.

By Changing the Column Width

There is a possibility that none of these methods work when you try to unhide column in Excel. It happens when you change the Column Width to 0. In that case, even if you unhide the column, it’s width still remains 0, and hence you can’t see it or select it.

Below are the steps to change the column width:

In the name box, type any cell address in that column. For example, if it is column C, type C1.

Although the column is not visible, the cursor would go in between B1 and D1 (indicating that C1 has been selected).

Enter a column width value to make the column visible.

This is by far the most reliable way to unhide columns in Excel. If everything fails, just change the column width.

Unhide the First Column

Unhiding the first column can be a little bit tricky.

You can use many of the methods covered above, with a little bit of extra work.

Let me show you a few ways.

Use the Mouse to Drag the First Column

Even when the first column is hidden, Excel allows you to select it and drag it to make it visible.

To do this, hover the cursor on the left edge of column B (or whatever is the leftmost visible column).

The cursor would change into a double arrow pointer as shown below.

Hold the left mouse button and drag the cursor to the right. You will see that it unhides the hidden column.

Go to a Cell in the First Column and Unhide it

But how do you go to any cell in the column that’s hidden?

Good question!

You use the Name Box (it’s left to the formula bar).

Enter A1 in the Name Box. It will instantly take you to the A1 cell. Since the first column is hidden, you won’t be able to see it, but be assured that it’s selected (you’ll still see a thin line just left of B1).

Once the hidden column cell is selected, follow the below steps:

Hover the cursor on the ‘Hide & Unhide’ option.

Select the First Column and Unhide it

Again! How do you select it when it’s hidden?

Well, there are many different ways to skin the cat.

And this is just another method in my kitty (this is the last cat sounding reference I promise).

When you select the leftmost visible cell and drag the cursor to the left (where there are row numbers), you end up selecting all the hidden columns (even when you don’t see it).

Once you have select all the hidden columns, follow the below steps:

Hover the cursor on the ‘Hide & Unhide’ option.

Check The Number of Hidden Columns

Excel has an ‘Inspect Document’ feature that is meant to quickly scan the workbook and give you some details about it.

And one of the things that you can do that ‘Inspect Document’ is to quickly check how many hidden columns or hidden rows are there in the workbook.

This might be useful when you get the workbook from someone and want to quickly inspect it.

Below are the steps on how to check the total number of hidden columns or hidden rows:

Open the workbook

In the Document Inspector, make sure Hidden Rows and Columns option is checked.

This will show you the total number of hidden rows and columns.

It also gives you the option to delete all these hidden rows/columns. This can be the case if there is extra data that has been hidden and is not needed. Instead of finding hidden rows and columns, you can quickly delete these from this option.

You May Also Like the following Excel Tips/Tutorials:

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