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How to hide table styles on the Table Tools Design tab in Word (for developers)
The problem: does anyone need 99 ways to format a table?
The Design tab includes the Table Styles group. This gives you, out of the box, 99 table styles from which to choose.
Having applied one of the 99 styles, the user can then choose whether or not to show banded columns, banded rows, header or total rows and so on.
In a corporate environment, the communications people would tear their hair out if users formatted tables in 99 different ways. A corporate environment is likely to have 2 or 3 ‘approved’ ways to format a table.
The solution: hide most, if not all, of the built-in table styles
Well-constructed templates for corporate use are likely to have 2 or 3 custom table styles that fit the corporate branding. Or, the in-house rules may be that 2 or 3 of the built-in styles are to be used, but the rest are off limits.
There is no way in the user interface to hide the built-in table styles.
But you can do it in code. Something like this will do the trick:Sub HideATableStyle() With ActiveDocument.Styles(Word.wdStyleTableLightShading) .Visibility = True ' Yes, True. .UnhideWhenUsed = False End With End Sub
If you’re creating a template for corporate use, it may be appropriate to hide most of the built-in table styles in the template. Leave the approved custom or built-in table styles visible. Users can then easily apply the corporate-approved table styles when working on documents based on that template.Sub HideATableStyleButMakeItVisibleWhenUsed() With ActiveDocument.Styles(Word.wdStyleTableLightShading) .Visibility = True ' Yes, True. .UnhideWhenUsed = True End With End Sub
By default, a table is created with the Table Grid style, which includes a basic black border around each cell in the table. Word includes many built-in styles that provide more visual appeal.
The Table Styles group will show a few table styles, but to see the rest, you’ll need to expand the gallery.
Select a style.
The style is applied to the table, changing the borders, shading, and colors.
You could create a new style by selecting New Table Style or modify an existing one by selecting Modify Table Style and choosing which formatting you’d like.
To remove a Table Style, select Clear from the More Table Styles menu.
You can further customize a table style by changing the table style options.
Use the check boxes in the Table Style Options group to toggle the following settings:
Header Row will apply special formatting to the first row of the table. This special formatting can include font effects, or font, background, and border color.
First Column will apply special formatting to the first column.
Total Row will add special formatting to the final row of a table, designed to summarize the rows above it.
Last Column will apply special formatting to the last column to summarize the earlier columns.
Banded Rows will alternate the background color of rows.
Banded Columns will alternate the background color of columns.
You can control how text is aligned within a table cell, just like you’d align text on the page.
Select the cell or cells you want to align.
You could also select the entire table if you want to align all the text together.
Expand the Alignment group, if necessary.
There are nine alignment options, letting you align the content to either side of a cell, any corner, or center it in the middle of the cell.
Select an alignment option.
The text in the selected cell realigns to the selected side or corner.
You can also select Text Direction to change the text from left-to-right to top-to-bottom or bottom-to-top.
You can also adjust the margins between cell borders and the text within those cells.
Select cell or cells you want to adjust.
You can select the entire table to adjust all the margins at once.
From the Layout tab, expand the Alignment group, if necessary.
In the Table Options dialog box, we can adjust the margins for the selected cell or cells. The margin affects how much space there is between the edge of the cell and the contents of that cell.
Adjust the margins.
You can adjust the margin on each side of the cell independently.
The cell margins are changed.
How to: Show the Developer tab on the ribbon
2 minutes to read
In this article
To access the Developer tab on the ribbon of an Office application, you must configure it to show that tab because it doesn’t appear by default. For example, you must show that tab if you want to add a GroupContentControl to a document-level customization for Word.
This guidance applies to Office 2010 or later applications only. If you want to show this tab in the 2007 Microsoft Office System, see the following version of this topic How to: Show the Developer tab on the ribbon.
Applies to: The information in this topic applies to document-level projects and VSTO Add-in projects for the following applications: Excel; InfoPath 2013 and InfoPath 2010; Outlook; PowerPoint; Project; Visio; Word. For more information, see Features available by Office application and project type.
Access doesn’t have a Developer tab.
To show the Developer tab
Start any of the Office applications supported by this topic. See the Applies to: note earlier in this topic.
On the File tab, choose the Options button.
The following figure shows the File tab and Options button in Office 2010.
The following figure shows the File tab in Office 2013.
The following figure shows the Options button in Office 2013.
In the ApplicationNameOptions dialog box, choose the Customize Ribbon button.
The following figure shows the Options dialog box and the Customize Ribbon button in Excel 2010. The location of this button is similar in all other applications listed in the “Applies to” section near the top of this topic.
In the list of main tabs, select the Developer check box.
The following figure shows the Developer check box in Word 2010 and Word 2013. The location of this check box is similar in all other applications listed in the “Applies to” section near the top of this topic.
Choose the OK button to close the Options dialog box.
The steps in this guide are going to show you how to merge two or more cells in a table that you have created in your Microsoft Word document.
Select the Layout tab at the top of the window, to the right of Table Design.
In fact, you may have even merged cells in Microsoft Excel before, which likely led you to look for a way to merge cells in Word. Fortunately you have the ability to select cells in a Microsoft Word table, then take those selected cells and combine them into one large single cell. Our guide below will show you how to merge cells in Word and help you achieve your desired table formatting.
How to Merge Table Cells in Microsoft Word 2016
The steps in this article were performed in the Microsoft Word for Office 365 version of the application, but will also work in other recent versions including Microsoft Word 2016 and Microsoft Word 2019.
Step 1: Open your document containing the table with cells that you wish to merge.
Step 4: Drag your mouse to select the rest of the cells to include in the merge. I am merging the top row of my table in the image below, as indicated by the gray fill color appearing in those cells.
Step 5: Select the Layout tab to the right of the Table Design tab at the top of the window.
Step 6: Choose the Merge Cells option in the Merge section of the ribbon.
How to Unmerge Cells in Word 2016
Now that you know how to merge cells in Word tables, it’s also helpful to know how to undo that merge in case you accidentally merge the wrong cells, or discover that you need to change your layout.
Word handles this with a Split Cells tool. This allows you to select the merged cells in your table, then specify the number of rows or columns that the merged cells should be split into.
Step 1: Select the merged cell that you wish to split into multiple cells.
Find out how to add space between your Word table cells if it seems like the data in your cells is too close to the data in surrounding adjacent cells.
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