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How to copy outline (headings) only in Word?Normally you can easily view a certain Word document’s outline content by switching to the Outline view. However, it seems not able to copy the outline (headings) only even if you have hidden some levels in Outline view. However, this article will introduce several solutions to copy outline or headings only from a Word document.
Tabbed browsing & editing multiple Word documents as Firefox, Chrome, Internet Explore 10! Copy outline (headings) only by Select All Instances featureFor example there is only one style of headings in your Word document, you can apply the Select All Instances feature to select and copy these headings easily. Please do as follows:
1. Place the cursor at any one of headings you will copy.
3. Then all headings of this style are selected. Press Ctrl + C keys together to copy them.
4. Create a new Word document, and then press Ctrl + V keys at the same time to paste the headings.
Copy outline (headings) only by Send to Microsoft PowerPoint featureIf you want to copy the whole outline (all levels of headings) from a Word document, you can apply the Send to Microsoft PowerPoint feature to achieve it.
5. Now the Outline is displaying on the Navigation Pane. Place cursor at the Navigation Pane, press Ctrl + A keys to select all outline content, and then press Ctrl + C keys to copy them.
6. Shift to Word window. Create a new Word document, and press Ctrl + V keys to paste the Outline content. See screenshot:
Note: This method will copy the outline content as plain text in the new Word document. For copying the outline content with heading styles, please go ahead to next method.
Copy outline (headings) only by Kutools for WordIf you want to not only copy the whole outline content (all headings) but also copy heading styles, I recommend you to apply the Select Heading Paragraphs feature of Kutools for Outlook.
Kutools for Word is a handy add-in to ease your work and enhance your ability of processing word document. Free Trial for 60 days!
2. Now all headings are selected in the document. Please press Ctrl + C keys to copy them.
3. Create a new Word document, and press Ctrl + V keys to paste the outline content.
And now you will see all outline content with original heading styles are copied and pasted completely as below screenshot shown.
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How To Create Numbered Headings Or Outline Numbering In Word 2003 And Earlier Versions
How to number headings and outlines in Word:
2 Don’t use the toolbar numbering or bullet buttons. They’re not what you need either.
3 Apply styles to your headings, preferably Word’s built-in Heading styles.
4 Modify the styles so you can have the font, paragraph and other formatting to suit your needs.
5 Modify the numbering and indenting by modifying the numbering settings of the Heading styles. The styles will manage the numbering and the indents.
How you set up numbered headings depends on what version of Word you have. This page is about setting up numbered headings in Word 2003 and earlier versions. If you have Word 2007 or Word 2010, see How to create numbered headings or outline numbering in Word 2007 and Word 2010.
How to set up your Heading stylesThe key to numbering heading is to use Styles. Since there are good reasons for using Word’s built-in Heading styles, this page concentrates on using those Heading styles.
Before you begin the numbering, make sure your Heading styles are set up appropriately.
Modify the Heading 1 style so that it is based on “No style”. Modify Heading 2 so it’s based on Heading 1. Modify Heading 3 based on Heading 2. And so on. Not everyone does this, but I find it useful because of the way the formatting of Word’s styles cascade.
Now, modify the Paragraph settings of every Heading style so that the Left Indent is 0, and the Special indent is set to (none). Do this even if you want your headings to be indented from the left margin, and even if you want a hanging indent. Why? Because for outline-numbered styles, we will set the paragraph indent and the hanging indents (if any) when we set up the numbering.
How to create your outline numberingPut your cursor in a Heading 1 paragraph.
You’re now in the Customize Outline Numbered List dialog. Within this dialog box, you have to define the numbering you want for all your numbering levels without leaving the dialog box. That means that within this dialog box, you have to define the numbering you want for all your heading styles. Only then can you leave the dialog box.
Reset the ListGallery before you start.
Then, choose one of the pre-set schemes in the second row. They are already set up to be linked to the Heading styles.
Set up the levels and link your stylesDown the bottom of the dialog, Link Level 1 to style “Heading 1”, link level 2 to style “Heading 2”, link level 3 to style “Heading 3” and so on. There’s no harm in doing all 9 levels, even if you don’t intend to use all 9. It may even be a good idea.
Don’t leave the Customize box yet!
Numbering for the first levelIn the Level list, choose Level 1.
The Number format box shows you how your numbering will look. If you chose the first of the pre-set options, it will say 1). If you don’t want the ), delete it. If you want your number to be followed by a period, add a . If you want a different numbering style (for example, roman numbers or letters), choose one from the Number style box. If you want a word to appear before the number (for example, “Section “, “Chapter ” or “Part “), type the word before the number. (Note: If the Number Style box is greyed out, un-tick Legal Style Numbering at the bottom right of the dialog box.)
If you get completely confused, delete everything in the Number format box, and start again.
Don’t leave the Customize box yet!
Numbering for all lower levelsFor second and subsequent levels, indicate in the Previous Level Number box whether you want to include the number from the previous level.
Figure 1: Use the Restart Numbering After setting to avoid numbering like this.
Tick the box that says Restart Numbering After, and ensure it’s set to the correct level. So restart Level 2 after Level 1, for example. If you don’t do this, your numbering will look like the text in Figure 1.
When you’re just beginning, you can end up with wonderful messes in the Number format box. It doesn’t help that this dialog box is not laid out in the most obviously intuitive way. If you end up in a mess, do the following.
Delete everything in the Number format box.
If you want text before the number (for example, “Chapter ” or “Part “), type the text in the Number format box.
If you want numbering from a previous level, choose that level.
If you want punctuation between the previous level’s number and the new number for this style, add it to the Number format box.
Choose your style for this level’s numbering from the Number Style box.
Don’t leave the Customize box yet!
Controlling the indenting around numbersFigure 2: You can set the indents to control your numbering in the Customize Outline Numbered List dialog.
You also control the indents from the Customize Outline Numbered List. You can’t control the indents by modifying the Paragraph format of the style. If you do, Word will simply override you.
The Number Position and Text Position parts of the dialog box control indents. How they work is shown in Figure 2.
I find it hard to decipher what the dialog box options mean (note that not all these options are available before Word 2002). My translations are:
Number Position-Aligned at = How far in from the left margin do you want the number?
Text Position-Tab Space After = How far in from the left margin do you want the text on the first line to start?
If you set this to a number less than the Number Position-Aligned At setting, Word ignores your choice and improvises.
If your number won’t fit in the space you allocate (for example, “Section 12.3.9.4” won’t fit in 1 cm), Word will push the text to the next tab stop.
Text Position-Indent at = How far in from the left margin do you want the text on the second and subsequent lines to start? (If you want the text on the second and subsequent lines to start directly under the text on the first line, set this to equal the Tab Space After measure.)
So, set the Text Position and Number Position settings for each Level in your headings scheme.
Now, for each Level, indicate whether you want the number followed by a Tab, a Space or Nothing.
Now you’ve defined the numbering for your headings, you are ready to go and apply the styles to your paragraphs. If you apply them and they’re not formatted as you like, you can modify the styles.
How to maintain and modify your outline numbering How to change the font or paragraph format of your headingsIn the future, when you want to change anything about your heading levels, modify the style, not the individual paragraph. If you want Heading 2, for example, to be green and not bold, go to a Heading 2 paragraph and modify the style.
Note: You can’t change the left indents of numbered styles by modifying the Paragraph settings of your style. (Well, you can, but your hard work will be overridden by Word at the drop of a hat.) To change the indents that control your numbering, read on.
How to change the indenting or numbering of your headingsIf you want to change the numbering or the indentation of your headings, you must put your cursor in a Heading 1 style paragraph. Yes, even if you want to change the numbering or the indents of Heading 4 or Heading 7, you must start with your cursor in a Heading 1 paragraph.
That’s right: you control the indenting of numbered paragraphs by modifying the Numbering settings, not the Paragraph settings.
(And remember your promise to use the same pre-set position every time. If you don’t, hell will rain upon you, your dog won’t love you any more, and your numbering is likely to go ballistic.)
Related articles
How to create numbered headings or outline numbering in your Microsoft Word document
How To Create Multilevel Numbered Headings In Word 2023
Zinkevych, Getty Images/iStockphoto
Over the last few months, we’ve reviewed Word’s numbered list features. Specifically, How to control spacing and alignment in a numbered list in Microsoft Word shows how to control spacing and alignment and How to number headings in a Word 2023 document shows a simple way to number headings. In this article, we’ll continue by reviewing Word’s Multilevel List feature. Fortunately, it’s easier to implement and modify than you might think.
I’m using Word 2023 on a Windows 10 64-bit system, but this feature is available in earlier versions. However, the multilevel list options discussed in this article aren’t available in the online 365 browser edition. For your convenience, you can download the demonstration .docx and .doc files, or you can work with your own content.
LEARN MORE: Office 365 Consumer pricing and features
What doesn’t workYou can’t use Word’s Numbering feature to generate a multilevel numbering system, even if you use built-in heading styles. Figure A shows a document with two styled heading levels: Heading 1 and Heading 2. You can apply the Numbering option (in the Paragraph group) and Word will number the headings consequently, but the feature ignores different levels; if you expected 1, 1.1, 2, 2.1, and 2.2, you might be surprised. If you select the entire document first, Numbering not only ignores the different levels, but it also numbers the paragraphs!
Figure A Word’s Numbering option can’t handle multilevel headings. The easy way Figure B Choose one of the built-in multilevel options from the gallery.What’s important to note is that the List Library collection displays styles linked to the built-in heading styles. If one of these works for you, you needn’t go any further.
Figure C Tweak itThe default options are adequate most of the time, but you might want to customize the results a bit and that’s where things can get a bit confusing. The options are straightforward, but there are a lot of them; Word can handle up to nine levels!
Figure D Open this dialog to create a new multilevel list.Now you’re ready to choose settings that will reflect your numbered heading needs:
Select the level you want to modify. You can change one, a few or all of the levels.
Select a numbering format to apply to the chosen level, adjust the formatting; adjust the spacing and aligning, and so on.
Repeat the above for each level you want to change.
SEE: 30 things you should never do in Microsoft Office (free PDF) (TechRepublic)
An example
From the Number style for this level dropdown, choose I, II, III, (Figure E). We’re done with level 1.
Select level 2 and change the number style to l, ll, lll, as you did for level 1.
In the Aligned at control, enter .50. (Figure F).
Figure E Alter level 1. Figure F Alter level 2. Figure G We reset only a few options, but substantially changed the look of the headings.Notice that the Font option (when you applied italics) changes only the number, not the heading text. To update the heading text, modify the heading style as you normally would. Word assumes you want all Heading 1 and Heading 2 styles included in the new numbering scheme. If you want to omit a heading level from the scheme, don’t use a built-in heading style to format those headings.
This feature is easiest to use when you combine it with Word’s built-in heading styles. However, you can map a custom heading style to the multilevel numbering feature–it just takes more work. Word handles nine levels, but any document with more than four levels should receive a serious developmental edit. More than four becomes confusing and perhaps worse, unreadable.
Stay tunedWord’s Multilevel List feature works nicely with the built-in heading styles. However, you can get the same effect working with custom styles. Next month, I’ll show you how to do so.
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Also see:Lỗi File Word Bị Read Only, File Read Only Trên Word 2023, 2013, 2010,
File Word bị read only là tình trạng xảy ra khi mở một file nào đó mà bạn tải về trên mạng hoặc được bạn bè gửi cho mình, tình trạng file Word bị read only sẽ khiến cho file chỉ có thể dạng đọc hoặc nếu muốn chỉnh sửa bạn phải lưu nó sang một file hoàn toàn mới.
Thực chất lỗi file Word bị read only không quá khó để xử lý bởi người dùng hoàn toàn có thể lưu sang một file khác để tránh bị lỗi này. Nhưng việc này đôi khi lại gây cho bạn sự khó chịu và chi bằng chúng ta tìm hiểu nguyên nhân gây ra file Word bị read only để khắc phục nó còn hơn là khắc phục tạm thời như vậy.
Ngoài ra khi xử lý file Word bị read only bản thân người dùng cũng có thể thiết lập lại và áp dụng cho các file khác hoặc chính file hiện tại được. Trong bài viết này chúng tôi sẽ hướng dẫn các bạn cách sửa lỗi file Word bị read only thông qua các cơ bản nhất cũng như tắt Protected View để giảm tránh gặp trường hợp trên. Tất nhiên việc bật hay tắt Protected View cũng ảnh hưởng một phần đến bảo mật file Word của bạn. Tuy nhiên chúng ta vẫn còn rất nhiều cách khác để bảo mật dữ liệu Word và chúng tôi sẽ đề cập đến phần cuối bài.
Cách khắc phục file Word bị read only
Trong trường hợp mở file lên bạn nhìn thấy chữ Read Only điều đó có nghĩa là file này chỉ được phép đọc file còn nếu bạn muốn thay đổi nội dung thì phải save as thành một file khác. Chúng ta sẽ khắc phục trường hợp này lại như sau:
Còn trong trường hợp file báo có Protected view cũng khá giống với trường hợp của Read only để có thể chỉnh sửa bạn phải nhấn vào Enable Editing để chỉnh sửa. Đây chỉ là chế độ giúp cho máy tính của bạn an toàn hơn mà thôi.
Và sau đó bạn có thể chỉnh sửa bình thường.
Cách tắt Protected view, xóa bỏ file Word bị read only
Ở phía trên chúng ta đã tìm hiểu cách file Word bị read only và nếu không muốn gặp trường hợp này nữa bạn hãy tắt hẳn Protected view đi để đảm bao không bị tình trạng trên nữa. Nhưng hãy lưu ý đây là chế độ giúp bảo vệ bạn khỏi mởi các file lạ cũng như bảo vệ cho file khi mở ở máy khác.
1. Tắt Protected view trên Word 2023, 2013
Để tắt Protected view trên Word 2023, 2013 chúng ta nhấn vào mục File.
2. Tắt tắt Protected view trên Word 2010, 2007
Bước 1: Tương tự như trên chúng ta áp dụng cho phiên bản Word 2010, 2007 chúng ta nhấn vào mục File.
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