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How to clear restricted values in cells in Excel?

Have you ever encountered a prompt box as the left screenshot shown when trying to enter content into a cell? That’s because the cell has been restricted for entering certain value. This article will show you how to clear the restricted values from cells in Excel.

Clear restricted values in cells in ExcelQuickly clear restricted values in cells with Kutools for Excel

Clear restricted values in cells in Excel

Please do as follows to clear restricted values in cells in Excel.

Now you have cleared the restricted value of the selected cell.

Quickly clear restricted values in cells with Kutools for Excel

Here introduce the Clear Data Validation Restrictions utility of Kutools for Excel. With this utility, you can batch clear all data validation restrictions from a selection or multiple selected ranges at the same time.

Before applying Kutools for Excel, please download and install it firstly.

Then all data vaidation restrictions are removed from the selected range(s).

If you want to have a free trial (

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How To Clear Recent Document Lists From Excel?

How to clear recent document lists from Excel?

The recent opened workbook lists will be stored in the Recent pane when we open an Excel file each time as following screenshot shown. But, sometimes, you need to clear such long boring workbook lists from the Recent pane. This article will show you how to make the recent document lists disappear.

Clear the recent document lists with Options feature Clear the recent document lists with Clear unpinned Workbooks function Clear the recent document lists with VBA code

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Clear the recent document lists with Options feature

To remove the recent document lists in Excel, you can go to the Excel Options to do a little setting. Please do as follows:

Note: If you want to restore the recent items, you can type the number back to the Show this number of Recent Documents text box in the Excel Options dialog.

Clear the recent document lists with Clear unpinned Workbooks function

You can also remove all the recent document lists by applying the Clear unpinned Workbooks feature.

Notes:

1. After removing the recent document lists, they are not restored any more, and this method is only applied to Excel 2010, 2013.

2. This method only remove the unpinned files.

Clear the recent document lists with VBA code

The following VBA code can help you to remove all the recent document lists immediately as well.

1. Press the ALT + F11 keys together, and it opens the Microsoft Visual Basic for Applications window.

VBA code: remove the recent document lists

Sub Clearrecentfiles() 'Update 20140925 On Error Resume Next Application.RecentFiles.Item(1).Delete Loop End Sub

3. Then press F5 key to run this code, and all the recent document lists have been removed at once.

Note: With this code, the recent document lists cannot be restored.

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How To Merge Cells In Excel

You can organize and manipulate the data by merging the rows and columns to suit your report. What’s more, Excel allows you to unmerge the cells.

Reasons for Merging Cells

Merge Options

There are four primary merge options available in Excel.

Merge & Center:

This alternative merged cells and aligns text at the center while retaining the top and left most data.

Merge Across:

This option combines cells in columns without changing their alignment.

Merge Cells:

It is the simplest method of merging the selected cells

Unmerge Cells:

It is the opposite of merging because it unmerges or splits the cells.

Let’s get started on how to merge cells in Excel

Method 1: Merge & Center Option in Excel

The Merging command is located on the Excel Home Tab.

Afterward, maneuver to the

Merge & Center

button located under the

Home Tab

How to Merge Columns in Excel

It is easy to merge columns in Excel. Select the multiple columns you wish to join and repeat the above process.

The first step is to highlight the

two columns

you want to merge. For instance, you may want to combine the “

First Name

” and “

Last Name

” like in the example below.

Take note that selecting the

Merge & Center

button will provide you with one large cell that has only one value.

Method 2: Merging Multiple Cells using the Format Method

Another easy method to merge cells is using the format menu.

Highlight

the multiple cells to be merged.

Locate the Alignment Tab and check on the “

Merge Cells

” option.

Although 53% of excel users utilize the Merge Cells Feature, merging cells creates multiple data problems. First of all, it is difficult to copy and paste data. Secondly, it is impossible to highlight a single column that contains numbers as data. Thirdly, the option of Autofill is disabled, which makes it challenging to save on time on Excel. Lastly, since merged cells are not similar to the original cells, you cannot use essential Excel features such as COUNTIFS and SUMIFS. Therefore, the ideal alternative to counter these problems is using the “Center Across Selection” merging option.

How to Merge Cells without Losing Data

Method 1: Center Across Selection

Center Across Selection does not modify and combine cells. Instead, it only aligns the relevant text at the center. Therefore, when merging cells, you don’t lose any functionality such as copy, paste, or Autofill.

The first step is to

select the text

you want to join across.

Alternatively, press

CTRL+1

to launch the

Alignment Group Dialogue box

However, the only difference is that the cells are intact, including their functionality. Please note that this option only works for horizontal groups. Therefore, you’ll need to merge cells vertically. What’s more, ensure that you join cells with single entries because data from multiple entries may be unsuccessful to emerge.

Method 2: Concatenation Formula

The Concatenation formula is the best option for merging cells if you don’t want to lose your data. What’s more, this formula is the best for joining multiple cells such as “First Name” and “Last Name” into a single cell. However, a new cell will be created for the result.

First of all, select cell “

” and apply the

CONCATENATE

formula

(A2,” ” B2)

to get the desired results.

refers to the first cell to be merged, whereas

is the last cell to be merged.

The space between the first name and the last name is represented by the two quotations (“) marks.

Method 3: How to Merge cells using Ampersand (&) Operator

The Ampersand (&) Operator is similar to the Concatenation formula. However, whereas ampersand uses “&” operator function, the latter use the CONCATENATE function.

First of all, select

Cell 2

titled “

Full Name

”.

After that, apply the formula

=A2&“ “&B3

to give the desired result as illustrated below.

How to Unmerge Cells In Excel

If you need to split the previously merged cells, then you can unmerge them.

Select the

merged cells

Limitations of Merging Cells using Excel

However, Excel’s primary weakness is that only the upper-left value of cells is retained while all other data is discarded. Although data from one cell is retained, the contents of two or more cells cannot be merged. Consequently, only the data from the upper-left will be kept after merging.

Secondly, Excel only merges cells that form a rectangular shape. For instance, it is possible to combine data from cells C1, C2, D1, and D2. However, it is impossible to merge cells from C1, C2, and B1 only. Lastly, the sort command does not function on the already merged cells.

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How To Count Number Of Words In Excel Cell? (Using Formulas)

How to Count Total Number of Words in a Cell of Excel?

The steps to count the total number of words in a cell of Excel are listed as follows:

Step 1: Select the cell in the Excel sheet where you want the result to appear.

Step 2: For counting the number of words in cell A1, enter the formula shown in the following image.

To count the number of words in a range of cells, apply the equation that counts the words in a cell and implant it either inside the SUM or the SUMPRODUCT function.

The formula to count words of a particular range is “=LEN(TRIM(cell))- LEN(SUBSTITUTE(cell,” “,””))+1.”

Step 1: Select the range of data whose words you wish to count.

Step 2: Enter the formula in the cell where you want the result to display as shown in the succeeding image.

Step 4: Drag the fill handle to all cells to get the word count of each cell.

To count the number of times a specific word appears in a range of cells, we utilize a comparative methodology. We count the explicit words in a cell and consolidate it with the SUM or SUMPRODUCT function.

Step 1: Select the cell and enter the formula “=(LEN(cell)-LEN(SUBSTITUTE(cell,word,””)))/LEN(word)” as shown in the following image.

The result in cell A14 is 4.

The formula for counting the number of words in Excel is:

LEN(SUBSTITUTE(A2,” “,””))

Let us understand the working of this formula.

To begin with, we utilize the SUBSTITUTE function to evacuate and displace all spaces in the cell with a vacant content string (“). The LEN function restores the length of the string without spaces.

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Further, we utilize the TRIM function to remove extra spaces in a cell. A worksheet may contain a lot of imperceptible spaces. Such coincidental occurrence might be towards the start or end of the text (leading and trailing spaces). Since extra spaces return an incorrect word count, the TRIM function is used before computing the length of the string.

Characteristics of the Word Count Formula

The features of the word count formula are listed as follows:

It is not an in-built formula of Excel and needs to be entered manually.

It is not case sensitive which implies that any type of alphabetical letters can be used.

It is essential to place the $ sign to fix the cell reference while copying the formula.

It works well if the cell, for which the formula is being used, is checked beforehand.

It requires the correct range to be specified at the time of usage.

Frequently Asked Questions

#1 – How to count the number of times a single character appears in a cell?

The formula to count the occurrence of a single character in a cell is stated as follows:

=LEN(cell_ref)-LEN(SUBSTITUTE(cell_ref,”a”,””))

The “cell_ref” stands for cell reference. The letter “a” stands for the character that the user wants to count.

#2 – How to count the number of times a single character appears in a range of cells?

The formula to count the occurrence of a single character in a range of cells is stated as follows:

=SUM(LEN(range)-LEN(SUBSTITUTE(range,”a”,””)))

The “range” stands for the range of cells to which the formula is applied. The letter “a” stands for the character that the user wants to count.

#3 – How to count the number of times a specific word appears in a row or a column?

The steps to count the number of times a particular word appears in a row or a column are listed as follows:

If the column is named “NamesColumn,” the cells in this column will use “NamesColumn” for reference.

Apply the formula “=COUNTIF(NamesColumn,”Jack”)” to count the number of times “Jack” appears in the “NamesColumn.”

Note: Every time a new name is added to a cell of “NamesColumn,” the result of the formula will automatically update.

Key Takeaways

The formula to count words of a particular range is “=LEN(TRIM(cell))-LEN(SUBSTITUTE(cell,” “,””))+1.”

The word count formula is combined with the SUM or SUMPRODUCT function to handle arrays.

The SUBSTITUTE function replaces all the spaces of the cell with a vacant content string (“).

The LEN function restores the length of the string without spaces.

The TRIM function removes the leading and trailing spaces found at the beginning or at the end of the text.

The number of words in a cell is equivalent to the number of spaces plus 1.