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How to clear recent document lists from Excel?
The recent opened workbook lists will be stored in the Recent pane when we open an Excel file each time as following screenshot shown. But, sometimes, you need to clear such long boring workbook lists from the Recent pane. This article will show you how to make the recent document lists disappear.
Clear the recent document lists with Options feature Clear the recent document lists with Clear unpinned Workbooks function Clear the recent document lists with VBA code
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Clear the recent document lists with Options feature
To remove the recent document lists in Excel, you can go to the Excel Options to do a little setting. Please do as follows:
Note: If you want to restore the recent items, you can type the number back to the Show this number of Recent Documents text box in the Excel Options dialog.
Clear the recent document lists with Clear unpinned Workbooks function
You can also remove all the recent document lists by applying the Clear unpinned Workbooks feature.
Notes:
1. After removing the recent document lists, they are not restored any more, and this method is only applied to Excel 2010, 2013.
2. This method only remove the unpinned files.
Clear the recent document lists with VBA code
The following VBA code can help you to remove all the recent document lists immediately as well.
1. Press the ALT + F11 keys together, and it opens the Microsoft Visual Basic for Applications window.
VBA code: remove the recent document lists
Sub Clearrecentfiles() 'Update 20140925 On Error Resume Next Application.RecentFiles.Item(1).Delete Loop End Sub3. Then press F5 key to run this code, and all the recent document lists have been removed at once.
Note: With this code, the recent document lists cannot be restored.
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How To Generate Random Value From A Given List In Excel?
How to generate random value from a given list in Excel?
To generate random number is easily done by the function =RANDBETWEEN(range), but have you ever tried to generate random value from a given list as below screenshot shown?
Generate random value from a given list by formula
Generate random value from a given list by formula
Actually, there are some easy formulas that can help you to quickly generate random value from a given list.
Select a blank cell that will place the random value, type this formula =INDEX($A$2:$A$16, RANDBETWEEN(2, 16)), then press Enter key. See screenshot:
In the formula, A2:A16 is the given list you want to use, 2 and 16 are the starting row number and ending row number of the list.
If you want to generate several random values from the list, you can drag the formula down as you need. See screenshot:
You can press F9 key to refresh the values.
Note: If you want to generate random number based on a list, you can use this formula =INDEX($I$2:$I$7, RANDBETWEEN(1, 6)), and press Enter key.
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How To Randomly Sort A List In Excel
Have you ever needed to take a list and randomly sort it? How would you do it? It’s not as intuitive as you think. We’re so used to sorting lists in alphabetical order or from smallest to largest, but this idea of randomly sorting a list is not very common in Excel. Let’s jump right into it and show you how to randomly sort a list in Excel.
Sample Data
Say we have some data that we’d like to sort:
Normally, we could sort by Movie title, the date that it opened (as it’s shown in the picture), or by the total amount it grossed. But what if we wanted to “shuffle” this list? How could we go about doing that?
By the way, this is the same data that we used in the Sum the Top 5 Values post.
You can also copy and paste this table to follow along:
Movie Date Opened Total Gross
Deadpool 2/12/16 $363,070,709
Zootopia 3/4/16 $341,268,248
Batman v Superman: Dawn of Justice 3/25/16 $330,360,194
The Jungle Book (2016) 4/15/16 $364,001,123
Captain America: Civil War 5/6/16 $408,084,349
Finding Dory 6/17/16 $486,295,561
The Secret Life of Pets 7/8/16 $368,384,330
Suicide Squad 8/5/16 $325,100,054
Rogue One: A Star Wars Story 12/16/16 $532,177,324
Sing 12/21/16 $270,329,045
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Randomly Sort a List in Excel
To sort a list randomly in Excel, first you need to add a new column to your data. When using Excel Tables, you can simply type in a new column name at the next available table header and it will be automatically joined to your table.
Here, we type in “Sort Order” and press Enter.
Next, we need a way to randomly sort the list. We can use the RAND() function in Excel to help us with that. The RAND() function will return a number at random between 0 and 1.
After we add the formula, we can sort by that column. This will randomize the list for us.
Also, each time the RAND() function is calculated, you get a different number. This is why you see the table has all different numbers.
Keep Shuffling
Another cool tip is that if you’re not happy with the initial shuffling of the list, you can simply keep sorting between Ascending and Descending to keep shuffling the list. This works because when you sort the list, it recalculates the RAND() function, giving a new number each time.
Keeping the List Order
But what if you don’t want the RAND() function to keep recalculating? What if you want to keep the sort order?
If you want to keep the sort order, you can simply save the values from RAND() before sorting again.
How To Use The Excel Pivot Table Field List
Tips for working with the PivotTable Field List. Move it, change its layout, sort the fields, to save time and work efficiently. Also see: List all Pivot Fields with Details
Pivot Table Field List
When you create a pivot table, and select a cell in it, by default, a pivot table field list should appear, at the right of the Excel window. You can use the field list to select fields for the pivot table layout, and to move fields to a specific area in the layout.
To see the PivotTable Field List:
The PivotTable Field List pane should appear at the right of the Excel window, when a pivot cell is selected.
Change the Pivot Table Field List
To see the steps for adjusting the pivot table field list, please watch this short video tutorial. The written instructions are below the video. Download the sample file from this video, to follow along.
Change the Pivot Table Field List Layout
By default, the field list shows a list of the fields at the top, and the four pivot table areas in a square at the bottom. You can change that layout, by using a command on the field list.
To change the layout:
The default layout is at the top of the list — Fields Section and Areas Section Stacked
Select one of the other layouts, such as Fields Section and Areas Section Side-by-Side
Which layout to select:
The Fields Section and Areas Section Stacked layout is best if the pivot table has long field names, or a short list of fields
The Fields Section and Areas Section Side-by-Side layout is better when field names are short, or there is a long list of fields.
I don’t use the other layouts — Fields Section Only, Areas Section Only (2 by 2), Area Section Only (1 by 4)
Adjust the Field List Width
To adjust the width of the field list:
Point to the border between the field list and the worksheet
When the pointer changes to a two-headed arrow, drag left or right, to make the field list wider or narrower
Move the Field List
The field list can be locked in place at the right or left of the worksheet, or it can float over the worksheet.
To move the field list:
Point to the Title area of the field list
When the pointer changes to a four-headed arrow, drag the field list to a new position
To lock the floating field list into its previous position:
Point to the Title area of the field list
It will go to the side where it was last locked.
Sort the Field List
The fields in the field list can be sorted alphabetically, or in the same order that the fields are arranged in the source data.
To sort the fields in Excel 2013:
To sort the fields in Excel 2010:
Download Sample File
Download the sample file that was used in the Pivot Table Field List video. The zipped file is in xlsx format, and does not contain any macros.
More Pivot Table Resources
FAQs – Pivot Tables Pivot Table Introduction List all Pivot Fields with Details Remove Pivot Fields with Macros
Grouping Data
Summary Functions
Clear Old Items in Pivot Table
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