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Word 2013 has a lot of formatting capabilities for the text and images that you include in your document. Some of the more basic ones, like Bold, Italics, and font style changes are things that most Word users become familiar with early on, but there are other formatting options that you might not have cause to use. One of these is the Outline feature, which applies a colored outline effect to the selected text in the document.
Our guide below will show you how to use Word’s Outline effect to modify the appearance of the text in your document. You can even adjust the thickness and style of the outline effect if you are trying to achieve a particular appearance.
How to Make Outline Text in Word 2013The steps in this article are going to show you how to use the Outline font effect in Word 2013. This adds a color to the selected text in your document. The effect is similar to what your text would look like if you just changed the color. However, it does make the text appear thicker. The effect becomes considerably more noticeable as the font size increases.
Step 1: Open your document in Word 2013.
Are you working with pictures in your Word document, and there’s a border around a picture that you want to get rid of? Learn how to remove borders from pictures in Word 2013 so that picture is displayed borderless in the document.
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.
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How To Quickly Highlight Recurring Text In Word
Highlighting text in Microsoft Word is easy if you know these two shortcuts.
Highlighting is a common task in Microsoft Word because it allows the reader to quickly find specific words or phrases. If the text occurs a lot, manually highlighting all instances would be tedious, and fortunately is unnecessary. In this article, I’ll show you two ways to highlight recurring text: using Word’s Find & Replace and Find options. Both are good tools to know when you want to review surrounding text rather than make a blanket change. Both are easy but come with a few limitations.
Disclosure:LEARN MORE: Office 365 for business TechRepublic may earn a commission from some of the products featured on this page. TechRepublic and the author were not compensated for this independent review.
I’m using (desktop) Office 365, but you can use earlier versions. You can work with your own document or download the simple demonstration .docx file. It doesn’t work in the browser edition.
How to highlight in Word using Find & ReplaceFigure A
When highlighting recurring text, you might turn to Replace first, but you’ll find highlighting on the Find tab, not Replace. Let’s run through a simple example by adding a green highlight to every instance of the word video in the demonstration document:
First, choose the highlight color. This step might not matter, but it’s important to note that Word will apply the current highlight, which might happen to be no highlight at all. For our purposes, choose green from the Text Highlight Color dropdown in the Font group (on the Home tab).
In the Find What control, enter video
From the Reading Highlight, choose Highlight All. Figure A shows the highlights.
If you highlight another word or phrase-regardless of the highlight color you use-Word will remove the results of the Highlight All task.
If you remove the highlight from any of the highlighted instances, Word will remove them all.
After highlighting, you can quickly peruse your document and make updates as necessary. The highlighting will stay in place until you remove it. You can even save the highlights.
However, all this quick highlighting has its limits:
Now, let’s do the same thing using Find in the Navigation pane.
In the text control, enter video and press Enter. Word will automatically highlight all instances (Figure C).
Figure B
Figure C
How to highlight in Word using FindThere’s more than one way to highlight recurring text, and you’ll want to be familiar with both. This time we’ll use the Find option, but you can skip choosing a highlight color because Word will ignore the setting. Now, do the following:
The same caveats apply as before when trying to work with subsequent highlighting. In addition, when you close the Navigation pane, all highlights disappear. For this reason, I find this option less flexible, but if you’re working in the Navigation pane for other reasons, it works well.
Stay tunedIn a subsequent article, I’ll show you how to replace one highlighting color with another! If you have any cool highlight tips, please share them in the Comments section below.
Also seeHow To Find And Replace Text In Word
Microsoft Word is the most popular application for word processing. No matter if you’re a student who needs to write up an essay or a business owner looking to make company reports, Word has you covered.
When you’re writing lengthy documents, it’s quite tedious and nearly impossible to manually make a lot of edits to your file. This includes replacing words. You might also notice that it becomes harder to find specific words in your file. Microsoft thought of this and made it possible to quickly find and even replace text in a Word document.
Our article will guide you through the steps necessary to do this, even if you’re a complete beginner to Word.
Things you’ll need
A device with Microsoft Word installed and activated.
Let’s get right into it.
Launch Word. You can do this by locating where it is on your computer:
You’ll see the welcome screen. Here, you can either open an existing document or start working on a new one.
We hope that this article was able to guide you through everything you need to know about finding and replacing text in Word documents. Don’t forget to share this article with your friends, classmates, colleagues or employees who need help getting started with Word. If you want to learn more about Word or other Microsoft Office suite applications, feel free to browse our section of guides.
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How To Copy Outline (Headings) Only In Word?
How to copy outline (headings) only in Word?
Normally you can easily view a certain Word document’s outline content by switching to the Outline view. However, it seems not able to copy the outline (headings) only even if you have hidden some levels in Outline view. However, this article will introduce several solutions to copy outline or headings only from a Word document.
Tabbed browsing & editing multiple Word documents as Firefox, Chrome, Internet Explore 10! Copy outline (headings) only by Select All Instances featureFor example there is only one style of headings in your Word document, you can apply the Select All Instances feature to select and copy these headings easily. Please do as follows:
1. Place the cursor at any one of headings you will copy.
3. Then all headings of this style are selected. Press Ctrl + C keys together to copy them.
4. Create a new Word document, and then press Ctrl + V keys at the same time to paste the headings.
Copy outline (headings) only by Send to Microsoft PowerPoint featureIf you want to copy the whole outline (all levels of headings) from a Word document, you can apply the Send to Microsoft PowerPoint feature to achieve it.
5. Now the Outline is displaying on the Navigation Pane. Place cursor at the Navigation Pane, press Ctrl + A keys to select all outline content, and then press Ctrl + C keys to copy them.
6. Shift to Word window. Create a new Word document, and press Ctrl + V keys to paste the Outline content. See screenshot:
Note: This method will copy the outline content as plain text in the new Word document. For copying the outline content with heading styles, please go ahead to next method.
Copy outline (headings) only by Kutools for WordIf you want to not only copy the whole outline content (all headings) but also copy heading styles, I recommend you to apply the Select Heading Paragraphs feature of Kutools for Outlook.
Kutools for Word is a handy add-in to ease your work and enhance your ability of processing word document. Free Trial for 60 days!
2. Now all headings are selected in the document. Please press Ctrl + C keys to copy them.
3. Create a new Word document, and press Ctrl + V keys to paste the outline content.
And now you will see all outline content with original heading styles are copied and pasted completely as below screenshot shown.
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How To Create Numbered Headings Or Outline Numbering In Word 2007 And Word 2010
How you set up numbered headings depends on what version of Word you have. This page is about setting up numbered headings in Word 2007 and Word 2010. If you have Word 2003 or an earlier version, see How to create numbered headings or outline numbering in Word 2003 and earlier versions.
Numbering run amokWord’s paragraph numbering sometimes goes haywire. Just when you think you’ve got it organized, the numbering starts doing silly things. If Word’s paragraph numbering were a group of orchestral musicians, it might look like this:
Musicians run amok
What’s needed?What’s needed is someone to get those mad horn players organized and co-ordinated [Lene Fredborg 12-Sep-2023: linked picture of orchestra removed – picture doesn’t exist anymore]. We don’t need another player: we clearly have enough of those! What we need is a co-ordinator.
In an orchestra, the conductor co-ordinates. For Word’s numbering, the mechanism we use to organize and co-ordinate paragraph numbering is a List Style. The List Style co-ordinates. It doesn’t do the actual work of formatting text. We leave that to paragraph styles.
So, we need:
a List Style as the co-ordinating mechanism for the numbering, and
a paragraph style for each heading level (Word allows, actually requires, 9 levels).
Understanding List Styles
A List Style has 9 levels. Each level can be linked to a paragraph style. And, each level stores information about how to number text to which that linked paragraph style has been applied.
A List Style actually does two things.
A List Style creates a set or group of styles. Word comes with built-in paragraph styles named Heading 1, Heading 2, Heading 3. But there is no connection between them. They just happen to share similar names. A List Style ‘groups’ those paragraph styles into some order. Only the List Style knows that Heading 1 is followed by Heading 2 and that it is followed by Heading 3. There are 9 levels in any List Style.
A List Style stores the information about how to number each level. That includes the format of the number ( “1” or “a” or “i”), whether the number is preceded by text (eg “Chapter 1” or “Part A”), whether the number includes previous levels’ numbers (eg paragraph 1.4.3), and the indents (the distance from margin to number and from number to text).
Set up your Heading paragraph stylesThere are good reasons for using the built-in Heading styles.
Before you begin the numbering, make sure your Heading styles are set up appropriately.
Modify the Heading 1 style so that it is based on “No style”. Modify Heading 2 so it’s based on Heading 1. Modify Heading 3 based on Heading 2. And so on. Not everyone does this, but I find it useful because of the way the formatting of Word’s styles cascade.
Now, modify the Paragraph settings of every Heading style so that the Left Indent is 0, and the Special indent is set to (none). Do this even if you want your headings to be indented from the left margin, and even if you want a hanging indent. Why? Because for outline-numbered styles, we will set the paragraph indent and the hanging indents (if any) when we set up the numbering.
Create a list styleFigure 1: Choose the Multilevel list menu
From the menu, choose Define New List Style (Figure 2).
Figure 2: On the Multilevel list menu, choose the Define New List Style option.
In the Define New List Style dialog (Figure 3), do (only) two things:
Give your list style a name. Hint: Give it aplural name. That makes it clear that this is a list style that’s controlling more than one paragraph style. And, give it a name directly related to the paragraph styles you’re going to use. We’re going to use paragraph styles Heading 1, Heading 2, Heading 3 etc. So I suggest that you name the list style as Headings.
We’re now in the Modify Multilevel List dialog box (Figure 5). The list style is the co-ordinating mechanism for the whole “set” of paragraph styles we’ll use. So we set up all levels of numbering in this one dialog box.
To set up the numbering:
Attach the Heading paragraph styles to the 9 levels in the list style. To do that:
Now we tell Word about the numbering itself for Level 1
Delete anything in the ‘Enter formatting for number” box.
If you want the numbering to start with some text (eg to number a paragraph as “Chapter 1” or “Section 1”) then enter the text including any space in the ‘Enter formatting for number’ box. Leave the insertion point after your text.
From the Number style for this level list, choose the kind of numbering you want.
Set up numbering for levels 2 to 9.
Delete anything in the ‘Enter formatting for number” box.
If you want to include a previous level’s numbering, then use the ‘Include level number from’ box. If you want punctuation after each level, add it into the ‘Enter formatting for number’ box as you go.
For example, for Level 2, I might want the numbering to be “1.1”. That is, I want the Level 1 number and the Level 2 number. So, from the ‘Include level number from’ box, I choose ‘Level 1’. Then I type a full stop (full point, period, whatever). Then I choose from the ‘Number style for this level’ box.
You have to do each previous level separately. By the time you come to do Level 9, if you want paragraphs numbered 1.1.1.1.1.1.1.1.1, you need to add Level 1, Level 2, Level 3 etc, all the way to Level 8. This can get tedious, but hang in there!
From the Number style for this level list, choose the kind of numbering you want for the current level.
Repeat for each of levels 3 to 9. If you don’t want numbering for a level, leave the ‘Enter formatting for number’ box empty.
The hard way is to set the ‘Aligned at’, ‘Text indent at’ and ‘Add tab stop at’ boxes individually. Just remember that they’re all measured from the left margin.
My finished settings look like Figure 5.
Figure 5: The finished settings in the Modify Multilevel List dialog
OK, OK back to your document.
How to apply the Heading styles to your textSo you have set up your List Style. But we don’t ever use the List Style. Instead, we format paragraphs using the Heading 1, Heading 2 etc paragraph styles. Because you linked the heading paragraph styles to the List Style, the heading styles will now use the numbering you set up in the List Style.
Applying numbering
The conductor doesn’t produce any sound: musicians do that. And you won’t find a part for the conductor in the score.
The list style doesn’t format your text: paragraph styles do that. And you won’t find the list style in the Styles pane.
Apply your paragraph styles to text. We don’t ever actually use the list style.
How to apply Heading 1 style to a paragraphTo apply the numbering to one or more paragraphs in your document:
How to create a lower-level heading (or: how to demote a heading)
Figure 6: Use the Increase Indent button to demote a paragraph (ie indent it to the right)
You can create lower levels of headings by applying the paragraph styles Heading 2, Heading 3 etc. There are lots of ways to apply a paragraph style to your text. Here are three particularly relevant to headings:
How to edit your numbering schemeYour numbering scheme is stored in your Headings list style. It’s not stored in the individual paragraph styles. Therefore:
Edit the individual paragraph styles if you want to change paragraph settings (eg space before or after) or the font of the text that follows the heading text (eg to make it big or pink or bold). To edit an individual paragraph style, see How to modify styles in Microsoft Word.
Edit the list style if you want to change the numbers, the position between number and text, the size of the number itself and so on. To edit your list style:
Figure 7: Choose the Multilevel list menu
You will see the Headings list style highlighted at the bottom of the menu.
Is all this really necessary? Can’t I just use the List Library?If using the List Library on the Multilevel List menu (see Figure 2 or Figure 8 ) works for you, then go for it! For quick’n’dirty work, it may be just the thing.
For a corporate template that will be used by hundreds or thousands of users, it’s probably not the best solution. For really big complicated documents, or documents where you have to cut and paste from one document to another a lot, then the List Library may let you down.
For more information, directly from Microsoft’s Word development team, see [NOTE: outdated links removed by Lene Fredborg 29-Dec-2023] The Many Levels of Lists and Multilevel Lists vs List Styles.
Too good to be true?
Related articles on other sites
And, read from people in Microsoft’s Word development team especially Stuart Stuple’s The Why Behind Our Styles and Lists Designs.
Related articles on this site
How to create numbered headings or outline numbering in your Microsoft Word document. How to number headings and figures in Appendixes in Microsoft Word
Photo info
Photograph of horn players taken at National Music Camp, Geelong Grammar, January 1993. I have no recollection of why all the horn players were wearing silly hats, but National Music Camp has a fine tradition of encouraging innocent pranks and general merriment-as well as damned hard work-so it’s not entirely surprising. What’s more puzzing is why I kept the photo all these years!
John Curro, conductor of the Queensland Youth Orchestra who taught me more than I’ll ever know.
How To Add, Modify, Or Delete A Table In Microsoft Word
How to add, modify, or delete a table in Microsoft Word
You can insert a table in a Microsoft Word document to display data in a tabular format. A table is a great way to represent multiple fields of associated data. For example, a list of prices is easier to read when displayed in a table.
Tip
You can also create a table in Microsoft Excel and then copy and paste that table in a Microsoft Word document, keeping all the same formatting. See: How to insert and customize a table in Microsoft Excel.
Adding a table in Word
In Word, place the mouse cursor where you want to add the table.
Inserting or deleting a row or columnIn a Microsoft Word table, you can add or remove a row or column at any time.
Insert a row
Move the mouse cursor inside the left edge of a cell in the row where you want to insert a new row. The cursor changes to a small black arrow pointing to the top-right.
Insert a column
Move the mouse cursor inside the left edge of a cell in the column where you want to insert a new column. The cursor changes to a small black arrow pointing to the top-right.
Delete a row
Move the mouse cursor inside the left edge of a cell in the row you want to delete. The cursor changes to a small black arrow pointing to the top-right.
Delete a column
Move the mouse cursor inside the top edge of the top-most cell in the column you want to delete. The cursor changes to a small black arrow pointing downward.
Moving the table Resizing the table Changing the look of the table Repeat header row of the table on each pageIf the table spans more than one page, you may want to have the header row displayed on each additional page the table spans across. You can make the header row visible on each page by following the steps below.
Deleting a table
If you want to delete a table from a Word document, follow the steps below.
Move your mouse cursor over the table you want to delete.
Additional information
See our table definition for further information and related links.
Microsoft Word help and support.
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