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Learn how to highlight text in PowerPoint 2010 for Windows. Highlighted text can recreate the look of colored, transparent ink on text.

As of now, no PowerPoint version supports text highlighting as a feature you can add to selected text. And, before we explore a workaround to overcome this limitation, let’s look into the necessities of highlighting text. If you want to emphasize some important words within your slide, then highlighting indeed helps. However, PowerPoint doesn’t have a ready-made tool to highlight text as there is in Microsoft Word – but you can use Word’s text highlight as a workaround!

Follow these steps to learn how to highlight a text within PowerPoint 2010 for Windows:

Open your presentation and select the text which you want to highlight, as shown in Figure 1, below. Thereafter copy (

Ctrl

) the selected text to the Clipboard.

Figure 1: Text selected on the slide

Now, launch Word. You will end up with a new document created. Then, paste (

Ctrl

) the copied content within this document. Once you paste, you will see that the Paste Options icon appears, as shown highlighted in

red

within Figure 2.

Figure 2: Paste Options icon

action will bring up the Paste Options drop-down menu, as shown in Figure 3, below. Here select the Keep Source Formatting option (highlighted in

red

within Figure 3) to retain the text formatting from the source PowerPoint slide.

Figure 3: Keep Source Formatting option

Text Highlight Color button (highlighted in

red

within Figure 4). Note that the text is now highlighted in

yellow

(refer to Figure 4, again).

Figure 4: Text highlighted

Text Highlight Color button to bring up the drop-down menu that you see in Figure 5, below.

Figure 5: Text Highlight Color drop-down menu

More About Highlighting in Microsoft Word 2010

red

within Figure 6, below.

Figure 6: The highlighter icon cursor

Now you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown in Figure 7 below.

Figure 7: Highlight non-contiguous areas of text

We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted inwithin, chúng tôi you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown inbelow.

Now copy (

Ctrl

) all text back to the Clipboard. Paste (

Ctrl

) within your PowerPoint slide. Once you paste, you will see that the Paste Options icon appears. Now immediately press the Paste Options drop-down menu, as shown in Figure 8, below. Here select the Keep Source Formatting option (highlighted in

red

within Figure 8) to retain the text formatting from the source Word document. This will result in highlighted text copied on the slide, as shown in Figure 8.

Figure 8: Select Keep Source Formatting option

In Figure 9, below you can see that we have next highlighted some non-contiguous text areas in the second paragraph with three different colors.

Figure 9: Both contiguous and non-contiguous areas of highlighted text copied back to PowerPoint

Once done, you can copy the highlighting to other text without having to use Word again. You can also remove the highlight altogether right within PowerPoint. Both procedures are explained in our

Copy and Remove Highlighting for Text in PowerPoint 2010 for Windows tutorial.

Save your presentation often.

How To Quickly Highlight Recurring Text In Word

Highlighting text in Microsoft Word is easy if you know these two shortcuts.

Highlighting is a common task in Microsoft Word because it allows the reader to quickly find specific words or phrases. If the text occurs a lot, manually highlighting all instances would be tedious, and fortunately is unnecessary. In this article, I’ll show you two ways to highlight recurring text: using Word’s Find & Replace and Find options. Both are good tools to know when you want to review surrounding text rather than make a blanket change. Both are easy but come with a few limitations.

Disclosure:LEARN MORE: Office 365 for business TechRepublic may earn a commission from some of the products featured on this page. TechRepublic and the author were not compensated for this independent review.

I’m using (desktop) Office 365, but you can use earlier versions. You can work with your own document or download the simple demonstration .docx file. It doesn’t work in the browser edition.

How to highlight in Word using Find & Replace

Figure A

When highlighting recurring text, you might turn to Replace first, but you’ll find highlighting on the Find tab, not Replace. Let’s run through a simple example by adding a green highlight to every instance of the word video in the demonstration document:

First, choose the highlight color. This step might not matter, but it’s important to note that Word will apply the current highlight, which might happen to be no highlight at all. For our purposes, choose green from the Text Highlight Color dropdown in the Font group (on the Home tab).

In the Find What control, enter video

From the Reading Highlight, choose Highlight All. Figure A shows the highlights.

If you highlight another word or phrase-regardless of the highlight color you use-Word will remove the results of the Highlight All task.

If you remove the highlight from any of the highlighted instances, Word will remove them all.

After highlighting, you can quickly peruse your document and make updates as necessary. The highlighting will stay in place until you remove it. You can even save the highlights.

However, all this quick highlighting has its limits:

Now, let’s do the same thing using Find in the Navigation pane.

In the text control, enter video and press Enter. Word will automatically highlight all instances (Figure C).

Figure B

Figure C

How to highlight in Word using Find

There’s more than one way to highlight recurring text, and you’ll want to be familiar with both. This time we’ll use the Find option, but you can skip choosing a highlight color because Word will ignore the setting. Now, do the following:

The same caveats apply as before when trying to work with subsequent highlighting. In addition, when you close the Navigation pane, all highlights disappear. For this reason, I find this option less flexible, but if you’re working in the Navigation pane for other reasons, it works well.

Stay tuned

In a subsequent article, I’ll show you how to replace one highlighting color with another! If you have any cool highlight tips, please share them in the Comments section below.

Also see

Export A Presentation To A Video Clip In Powerpoint 2010 For Windows

Do you know that you can export all your presentation slides into a WMV video clip using nothing other than PowerPoint 2010? This is probably the easiest way to create quick videos from your slides, and is best suited for converting photo slides to video clips. You can also use this technique to create video clips from PowerPoint that can be uploaded to YouTube or other video sharing sites.

PowerPoint’s video export features respect sounds, animations, and transition effects. For the latter, you can also set slide transition timings, as per what you need. Follow these steps to export a PowerPoint presentation as a video clip:

Backstage View. Now choose the Save & Send tab in the sidebar to bring up File Types options, shown in Figure 1, below. Here, select the Create a Video option.

Figure 1: Save & Send options

This brings up Create a Video options within the right pane, as shown in Figure 2.

Figure 2: Options to create a video

These options are explained below:

next to the first drop-down list, as shown in Figure 3, below.

Figure 3: Choose a resolution for the exported video

In this drop-down list, select any of the three options based upon the quality and resolution of exported video. Descriptions given along with each of the options can help you to make a decision. As a rule of the thumb, choose the best resolution (Computers & HD Displays – 960 x 720 pixels) if you want to upload your exported video to a media site such as YouTube or Vimeo.

Recorded Timings and Narrations: This drop-down list, shown in Figure 4 lets you choose whether you want to export your presentation along with all slide transitions, narrations, and laser pointer gestures as they exist, or you want to make some changes.

Figure 4: Do you want to keep the transition delay and narrations?

Let’s explore the options shown in Figure 4:

i. Don’t Use Record Timings and Narrations: All slides within the exported video will have a preset duration that you specify within the Seconds spent on each slide box (below the drop-down list, highlighted in red within Figure 2). Also, any narrations within the presentation will not make it to the created video.

ii. Use Record Timings and Narrations: This option makes sure that slide transition times within the exported video will be same as the transition time within the presentation (unless you record the timings and narrations, as explained next). If any of the slides do not have slide transition times, you can specify a time within the Seconds spent on each slide box (marked in red within Figure 2, earlier on this page).

iii. Record Timings and Narrations: This option allows you to record the slide transition time and narrations manually. This provides you with more control over the slide transition timing within the exported video.

iv. Preview Timings and Narrations: Select this option to see how the exported video will play.

Seconds spent on each slide: If you want to override the slide transition applied to the slides, and want all slides to follow the same transition time in the exported video, enter the required transition time (in seconds) within this box.

will summon the Save As dialog box as shown in Figure 5.

Figure 5: Save As dialog box

the Save button to start the export procedure.

Status Bar, as shown highlighted in red within Figure 6.

Figure 6: Conversion process in progress

Depending upon the length and complexity of your presentation, this video conversion may take a while. Once the video has been saved, make sure you preview the video clip.

Eyedropper Fill In Powerpoint 2022 For Windows

Learn how the Eyedropper fill option works in PowerPoint 2016 for Windows. This option can be helpful if you need a shape with no fill, but just a thin outline.

Product/Version: PowerPoint 2016 for Windows

OS: Microsoft Windows 7 and higher

Although PowerPoint allows you to choose almost any color you want, it is often difficult to choose the same color for text as the grass or the sky in a picture on the same slide! PowerPoint 2016 for Windows Eyedropper option enables you to pick an exact color from anywhere, sometimes even from somewhere outside PowerPoint! Even better, when you are picking up the color from a source, you get to see the color preview as well as the RGB value of the color you are picking.

Follow these steps to learn how to use the Eyedropper option to copy colors for shapes:

Open or create a slide which already has text or shapes, and at least one picture, as you can see in Figure 1.

Note: The Drawing Tools Format tab is a Contextual tab. Contextual tabs are special tabs in the Ribbon that are not visible all the time. They make an appearance only when you are working with a particular slide object which can be edited using the options within these tabs.

This brings up the Shape Fill drop-down gallery, as shown in Figure 4. Within the drop-down gallery, select the Eyedropper option (see Figure 4 again).

As soon as the Eyedropper option is selected, the cursor changes to an eyedropper. Place your cursor over the color in the picture which you want to pick as a fill for your shape. As you move your cursor pointer over the color you want to pick you’ll see a Live Preview of the color beneath within a square, as you can see highlighted in blue within Figure 5.

Hold your cursor at any position for a while, and you’ll see the RGB (Red Green Blue) color coordinates and color name, as shown highlighted in blue within Figure 6.

In the same way, you can change the fill color of other shapes on the slide. Note that you can easily select multiple shapes and then apply the same fill color to all selected shapes. Figure 8, below shows different colors picked from the picture and applied to shapes as fills.

Notice that the Shape Fill drop-down gallery now shows all the picked colors under Recent Colors section (highlighted in red within Figure 9). Compare Figures 9 and 4.

Figure 11, below shows the same slide after we picked up colors for shape fills and outlines. All these colors were sourced from the picture on the slide. Compare Figures 1 and 11.

Make sure to save your presentation.

In the next tutorial of this series, we explore how you can pick colors for text using the Eyedropper option. We also show how you can copy color from outside PowerPoint, such as your desktop, a web site, or anywhere else.