Xu Hướng 12/2022 # Hidden Numbering Options In Word / 2023 # Top 17 View | Hoisinhvienqnam.edu.vn

Xu Hướng 12/2022 # Hidden Numbering Options In Word / 2023 # Top 17 View

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Office for Mere Mortals

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It’s vexing that the numbering features in Word aren’t all in the one place. Instead they’re spread across three different dialog boxes including “Adjust List Indents … ” and “Set Numbering Value…”.  Those two bland names hide some useful Word tricks.  Numbering can also be set as a style.

Adjust List Indents

Hiding on this relatively obscure dialog is a very useful number formatting option – Follow number with.

It’s the only way to access these options.  They aren’t available via Define New Number Format where they should be.

Number position: The gap between the margin and the start of each number.

Text indent: the position where the following text begins.

Here’s a slightly extreme example with Number Position: 0.5″  and Text indent: 1″

As you can see, the tab markers on the ruler show the two positions.  You can use those markers to adjust the positioning.

Follow Number with

Tab is the default and the ‘Adjust List Indents’ dialog is so underused that many think all numbering must have a tab after it.

Space is also possible or nothing at all. Space is useful as we’ll see in a moment.

Changing the Adjust List Indent setting to space lets you create numbered lists that look like normal paragraphs.

The intermediate lines are created with a line break (Shift + Enter) with a character style for consistency.

‘Nothing’ can merge the numbering into, say, a serial number.

Set Numbering Value

Continue from previous list will use the next number from the end of the previous list.

Advance value (skip numbers) lets you set a different start value for the continued list.

You can set any starting number you like up to 32,767.

In our tests, that’s the highest starting value accepted, though the list will count above that.

Style Control

The default list numbering style is List Paragraph but you can change that.

Make different styles for various types of numbering in a document.

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Change Text Alignment Options In Word 2010 / 2023

The four text alignment settings are deceptively simple, and there are quite a few hidden tricks and tips for this feature, as you’ll learn in this tutorial. When should you use Left, Center, Right, or Justify? Another frequent question is how to change the default alignment for new documents in Word 2010? Changing it will save you quite some time if you need to create documents other than left aligned (the default). Note that this tutorial focuses on your horizontal alignment settings; vertical alignment options will be covered when we talk about tables, whose cells can have no less than 9 alignment combinations!

Basic Word alignment settings

You will find the four text alignment buttons under the ” Home” tab in the Word 2010 ribbon. Here’s a screenshot of the default setting, where “Left” is selected; note that which button is current highlighted automatically changes based on the current position of the insertion point (blinking cursor).

Visual Communication 101: when should you use each alignment option?

This tutorial is about Word 2010, so we won’t hijack it into a layout presentation primer, but here are a few, basic pointers. Since most non-designers make the mistakes we’ll help you avoid, this may help your documents stand out from the crowd, quite useful for application papers or resumes. No design rule is ever absolute, so take what you can from these and adapt them as needed!

A mix of different text alignments in the same document create visual chaos; stick to one alignment, perhaps two. A cover sheet can gracefully contain three different alignments on the same page, but this is an exception (bottom left alignment in one corner, top right alignment for another corner, a center center for a title and sub header – for example). Aligning related text on the same side, possibly at the same distance from the side of the page, creates unity and visual cohesion; an invisible line (border) runs along the alignment side.

Just experiment for yourself:Justify vs. Left: in many cases, you’ll have to use the text alignment that is accepted as convention for your industry or the nature of your document. If you can choose between the two though, here are a few tips: “justify justified” text looks neater, but on long lines (“long line” is a perception correlated to font size, and paper dimension), justify justified can look more dense and uninviting to the eye. When writing for the screen (like this website, as opposed to paper), the reader’s screen resolution comes into play.

* Change screen resolution in Windows 7 *Change screen resolution in Windows Vista *Change screen resolution in Windows XP

Align differently a single line of text

Another way to force a separate alignment on a single line of text consists in adding a table to your document, since each row (and each cell) can have its own alignment.

Change default alignment for new Word documents

How To Create Numbered Headings Or Outline Numbering In Word 2007 And Word 2010 / 2023

How you set up numbered headings depends on what version of Word you have. This page is about setting up numbered headings in Word 2007 and Word 2010. If you have Word 2003 or an earlier version, see How to create numbered headings or outline numbering in Word 2003 and earlier versions.

Numbering run amok

Word’s paragraph numbering sometimes goes haywire. Just when you think you’ve got it organized, the numbering starts doing silly things. If Word’s paragraph numbering were a group of orchestral musicians, it might look like this:

Musicians run amok

What’s needed?

What’s needed is someone to get those mad horn players organized and co-ordinated [Lene Fredborg 12-Sep-2017: linked picture of orchestra removed – picture doesn’t exist anymore]. We don’t need another player: we clearly have enough of those! What we need is a co-ordinator.

In an orchestra, the conductor co-ordinates. For Word’s numbering, the mechanism we use to organize and co-ordinate paragraph numbering is a List Style. The List Style co-ordinates. It doesn’t do the actual work of formatting text. We leave that to paragraph styles.

So, we need:

a List Style as the co-ordinating mechanism for the numbering, and

a paragraph style for each heading level (Word allows, actually requires, 9 levels).

Understanding List Styles

A List Style has 9 levels. Each level can be linked to a paragraph style. And, each level stores information about how to number text to which that linked paragraph style has been applied.

A List Style actually does two things.

A List Style creates a set or group of styles. Word comes with built-in paragraph styles named Heading 1, Heading 2, Heading 3. But there is no connection between them. They just happen to share similar names. A List Style ‘groups’ those paragraph styles into some order. Only the List Style knows that Heading 1 is followed by Heading 2 and that it is followed by Heading 3. There are 9 levels in any List Style.

A List Style stores the information about how to number each level. That includes the format of the number ( “1” or “a” or “i”), whether the number is preceded by text (eg “Chapter 1” or “Part A”), whether the number includes previous levels’ numbers (eg paragraph 1.4.3), and the indents (the distance from margin to number and from number to text).

Set up your Heading paragraph styles

There are good reasons for using the built-in Heading styles.

Before you begin the numbering, make sure your Heading styles are set up appropriately.

Modify the Heading 1 style so that it is based on “No style”. Modify Heading 2 so it’s based on Heading 1. Modify Heading 3 based on Heading 2. And so on. Not everyone does this, but I find it useful because of the way the formatting of Word’s styles cascade.

Now, modify the Paragraph settings of every Heading style so that the Left Indent is 0, and the Special indent is set to (none). Do this even if you want your headings to be indented from the left margin, and even if you want a hanging indent. Why? Because for outline-numbered styles, we will set the paragraph indent and the hanging indents (if any) when we set up the numbering.

Create a list style

Figure 1: Choose the Multilevel list menu

From the menu, choose Define New List Style (Figure 2).

Figure 2: On the Multilevel list menu, choose the Define New List Style option.

In the Define New List Style dialog (Figure 3), do (only) two things:

Give your list style a name. Hint: Give it aplural name. That makes it clear that this is a list style that’s controlling more than one paragraph style. And, give it a name directly related to the paragraph styles you’re going to use. We’re going to use paragraph styles Heading 1, Heading 2, Heading 3 etc. So I suggest that you name the list style as Headings.

We’re now in the Modify Multilevel List dialog box (Figure 5). The list style is the co-ordinating mechanism for the whole “set” of paragraph styles we’ll use. So we set up all levels of numbering in this one dialog box.

To set up the numbering:

Attach the Heading paragraph styles to the 9 levels in the list style. To do that:

Now we tell Word about the numbering itself for Level 1

Delete anything in the ‘Enter formatting for number” box.

If you want the numbering to start with some text (eg to number a paragraph as “Chapter 1” or “Section 1”) then enter the text including any space in the ‘Enter formatting for number’ box. Leave the insertion point after your text.

From the Number style for this level list, choose the kind of numbering you want.

Set up numbering for levels 2 to 9.

Delete anything in the ‘Enter formatting for number” box.

If you want to include a previous level’s numbering, then use the ‘Include level number from’ box. If you want punctuation after each level, add it into the ‘Enter formatting for number’ box as you go.

For example, for Level 2, I might want the numbering to be “1.1”. That is, I want the Level 1 number and the Level 2 number. So, from the ‘Include level number from’ box, I choose ‘Level 1’. Then I type a full stop (full point, period, whatever). Then I choose from the ‘Number style for this level’ box.

You have to do each previous level separately. By the time you come to do Level 9, if you want paragraphs numbered 1.1.1.1.1.1.1.1.1, you need to add Level 1, Level 2, Level 3 etc, all the way to Level 8. This can get tedious, but hang in there!

From the Number style for this level list, choose the kind of numbering you want for the current level.

Repeat for each of levels 3 to 9. If you don’t want numbering for a level, leave the ‘Enter formatting for number’ box empty.

The hard way is to set the ‘Aligned at’, ‘Text indent at’ and ‘Add tab stop at’ boxes individually. Just remember that they’re all measured from the left margin.

My finished settings look like Figure 5.

Figure 5: The finished settings in the Modify Multilevel List dialog

OK, OK back to your document.

How to apply the Heading styles to your text

So you have set up your List Style. But we don’t ever use the List Style. Instead, we format paragraphs using the Heading 1, Heading 2 etc paragraph styles. Because you linked the heading paragraph styles to the List Style, the heading styles will now use the numbering you set up in the List Style.

Applying numbering

The conductor doesn’t produce any sound: musicians do that. And you won’t find a part for the conductor in the score.

The list style doesn’t format your text: paragraph styles do that. And you won’t find the list style in the Styles pane.

Apply your paragraph styles to text. We don’t ever actually use the list style.

How to apply Heading 1 style to a paragraph

To apply the numbering to one or more paragraphs in your document:

How to create a lower-level heading (or: how to demote a heading)

Figure 6: Use the Increase Indent button to demote a paragraph (ie indent it to the right)

You can create lower levels of headings by applying the paragraph styles Heading 2, Heading 3 etc. There are lots of ways to apply a paragraph style to your text. Here are three particularly relevant to headings:

How to edit your numbering scheme

Your numbering scheme is stored in your Headings list style. It’s not stored in the individual paragraph styles. Therefore:

Edit the individual paragraph styles if you want to change paragraph settings (eg space before or after) or the font of the text that follows the heading text (eg to make it big or pink or bold). To edit an individual paragraph style, see How to modify styles in Microsoft Word.

Edit the list style if you want to change the numbers, the position between number and text, the size of the number itself and so on. To edit your list style:

Figure 7: Choose the Multilevel list menu

You will see the Headings list style highlighted at the bottom of the menu.

Is all this really necessary? Can’t I just use the List Library?

If using the List Library on the Multilevel List menu (see Figure 2 or Figure 8 ) works for you, then go for it! For quick’n’dirty work, it may be just the thing.

For a corporate template that will be used by hundreds or thousands of users, it’s probably not the best solution. For really big complicated documents, or documents where you have to cut and paste from one document to another a lot, then the List Library may let you down.

For more information, directly from Microsoft’s Word development team, see [NOTE: outdated links removed by Lene Fredborg 29-Dec-2016] The Many Levels of Lists and Multilevel Lists vs List Styles.

Too good to be true?

Related articles on other sites

And, read from people in Microsoft’s Word development team especially Stuart Stuple’s The Why Behind Our Styles and Lists Designs.

Related articles on this site

How to create numbered headings or outline numbering in your Microsoft Word document. How to number headings and figures in Appendixes in Microsoft Word

Photo info

Photograph of horn players taken at National Music Camp, Geelong Grammar, January 1993. I have no recollection of why all the horn players were wearing silly hats, but National Music Camp has a fine tradition of encouraging innocent pranks and general merriment-as well as damned hard work-so it’s not entirely surprising. What’s more puzzing is why I kept the photo all these years!

John Curro, conductor of the Queensland Youth Orchestra who taught me more than I’ll ever know.

Editing Microsoft Excel And Word Export Options / 2023

If performance or Java issues occur when exporting items to Microsoft Excel or Word, you can increase the memory used and change the number of minutes before exports time out. You can also change the Java Runtime to use.

If Java issues occur when exporting from the Classic tab on the Export to Microsoft Word dialog box in the Helix ALM Client, users can increase the memory in the local options. See the Helix ALM help for information about changing general local options.

The Edit Server Options dialog box opens.

Limit memory use to X MB

Maximum amount of memory the Java Virtual Machine (JVM) can use during an export.

4096 MB

Time out export after X minutes

Indicates how long the Helix ALM Server should wait before timing out an export.

5 minutes

Java Runtime path

Windows – 32-bit: jre directory in the application directory (e.g., C:Program FilesPerforceHelix ALMjre); 64-bit: jre64 directory in the application directory (e.g, C:Program FilesPerforceHelix ALMjre64)

Linux – 32-bit: No default. A path must be set. 64-bit: jre64 directory in the application directory (e.g., /var/lib/HelixALM/jre64)

Word Exported Image File Size

In multi-line fields

Indicates how to export images in multi-line text fields to Word. Compress resizes image files to attempt to fit an 8.5 x 11 inch page in the Word document. Full resolution displays images at their full resolution. If an image is resized in Helix ALM after it is added to a field, the image in the resulting Word document is the same as display size in Helix ALM. If the image was not resized in Helix ALM, it scales to fit in the Word document or is displayed at full size if the image it too large to scale.

Compress

Attachments

Indicates how to export images attached to items to Word. Thumbnail displays images as thumbnails in the Word document. Compress resizes image files to attempt to fit an 8.5 x 11 inch page in the Word document. Full resolution displays images at their full resolution. Attachments that are not images are displayed using a generic thumbnail image.

Thumbnail

Attachments in test case and test run steps

Indicates how to export images attached to steps in test cases and test runs. Thumbnail displays images as thumbnails in the Word document. Compress resizes image files to attempt to fit an 8.5 x 11 inch page in the Word document. Full resolution displays images at their full resolution. Attachments that are not images are displayed using a generic thumbnail image.

Thumbnail

Additional information

If Full resolution is selected as the image file size option:

The memory used by the Word export process will be impacted, which may prevent the export from completing successfully.

PNG files are not automatically scaled in the exported document. JPG files only automatically scale correctly if they are 96 DPI in Helix ALM.

If Compress is selected as the image file size option, all image files are converted to .jpeg files in the exported document, regardless of the file type in Helix ALM.

If images are not displayed as expected in the Word document, see the Helix ALM help for more troubleshooting information.

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