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It’s vexing that the numbering features in Word aren’t all in the one place. Instead they’re spread across three different dialog boxes including “Adjust List Indents … ” and “Set Numbering Value…”.  Those two bland names hide some useful Word tricks.  Numbering can also be set as a style.

Adjust List Indents

Hiding on this relatively obscure dialog is a very useful number formatting option – Follow number with.

It’s the only way to access these options.  They aren’t available via Define New Number Format where they should be.

Number position: The gap between the margin and the start of each number.

Text indent: the position where the following text begins.

Here’s a slightly extreme example with Number Position: 0.5″  and Text indent: 1″

As you can see, the tab markers on the ruler show the two positions.  You can use those markers to adjust the positioning.

Follow Number with

Tab is the default and the ‘Adjust List Indents’ dialog is so underused that many think all numbering must have a tab after it.

Space is also possible or nothing at all. Space is useful as we’ll see in a moment.

Changing the Adjust List Indent setting to space lets you create numbered lists that look like normal paragraphs.

The intermediate lines are created with a line break (Shift + Enter) with a character style for consistency.

‘Nothing’ can merge the numbering into, say, a serial number.

Set Numbering Value

Continue from previous list will use the next number from the end of the previous list.

Advance value (skip numbers) lets you set a different start value for the continued list.

You can set any starting number you like up to 32,767.

In our tests, that’s the highest starting value accepted, though the list will count above that.

Style Control

The default list numbering style is List Paragraph but you can change that.

Make different styles for various types of numbering in a document.

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(Archives) Microsoft Word 2007: Outlining: Bullet And Numbering Options

Last updated Monday, Aug. 31, 2023, at 10:36 a.m.

This article is based on legacy software.

An outline’s hierarchy is separated by levels. You can customize these levels by adding bullets or numbers. Bullets and numbers are useful because they help a user locate headings and levels with relative ease.

Customizing the Settings and Levels

Word provides various default outline settings. If you do not want to use these settings, you can create your own. You can customize the levels of both bulleted and numbered outline lists by using the Ribbon. Among the features you can customize are: the font of your bullets or numbers, their positions, and their numbering styles.

Customizing Outline Numbered Lists

Place the insertion point within the desired list

The Multilevel List pane appears.

Select an outline option

To customize your list, use one or more of the following options :

To customize style, from the Home command tab, in the Styles group, select the desired style

To customize font style, from the Home command tab, in the Font group, select the desired style

Repeat steps 1-4 for each outline level

Applying Outline Numbering to Existing Text

Bulleted or numbered lists can be applied to selected text at any time. To learn the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.

Select the text you want to apply outline numbering to

The Multilevel List pane appears.

Select the desired outline option The bullets or numbers are applied to your selected text. (Optional) To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above

Applying Outline Numbering as You Type

You can select and customize your outline list prior to typing any list items. For instructions on the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.

Place the insertion point where list is to begin

The Multilevel List pane appears.

Select the desired list option

(Optional) To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above

Type the text for the first list item NOTE: Word will automatically number or bullet your headings accordingly.

Adding or Deleting Levels

After you have customized your outline, you may need to add or delete levels. If you have a customized outline, added levels will automatically follow the customized format. Your customized outline will automatically adjust to deleted levels as well.

Adding a Level

Place the insertion point above the location where you want to insert a new level

Press [Enter] The new level appears with the appropriate outline symbol to the left.

Deleting a Level

Select the level you want to delete

Press [Delete]

Helpful Keyboard Shortcuts

Here are some helpful keyboard shortcuts to use when promoting/demoting the different levels and paragraphs of your outline.

Action Key Combination Advance to next list item [Enter] Promote a list item [Shift] + [Tab] OR [Alt] + [Shift] + [Left Arrow] Demote a list item [Tab] OR [Alt] + [Shift] + [Right Arrow] Demote to body text [Ctrl] + [Shift] + [N] Select list item above [Alt] + [Shift] + [Up Arrow] Select list item below [Alt] + [Shift] + [Down Arrow]

(Archives) Microsoft Word 2003: Outlining: Bullet & Numbering Options

Last updated

This article is based on legacy software.

When outlining your document, the outline’s hierarchy is separated by levels. You can customize these levels by adding bullets or numbers. Bullets and numbers help the reader find the different sections of the document because the different headings will be signified by a letter, number, or bullet.

Through the Bullets and Numbering dialog box, you can customize the levels of your outline numbered (or bulleted) lists. You can then add bullets or numbers to text that is already typed or text to be typed.

Customizing the Settings and Levels

If you do not want to use the pre-defined outline settings that are provided in Word, you can create your own. You can customize the levels of both bulleted and numbered outline lists by using the Outline Numbered tab of the Bullets and Numbering dialog box. This dialog box allows you to change the font of your bullets or numbers, move their positions, and adjust numbering styles.

Customizing Outline Numbered Lists

Place your insertion point within the desired list

From the Format menu, select Bullets and Numbering… The Bullets and Numbering dialog box appears.

Select the Outline Numbered tab

Select the desired outline option

From the Level list, select the level you wish to format The selected level appears highlighted under Number format and Preview.

To customize your list, refer to the following table:

To customize…

Follow these instructions…

the style

From the Number style pull-down list, select the desired style

the sequence of the numbers

For a numbered list, in the Start at text box, use the nudge buttons to reach the appropriate number

the font style

Under Font, Font style, Size, Font color, and Effects, make the appropriate changes

the number position

For a numbered list, from the Number position pull-down list, select the appropriate option

In the Aligned at text box, type the appropriate alignment measurement

the text position

In the Text position section, In the Tab space after text box, type the appropriate measurements

In the Indent at text box, type the appropriate measurement

Repeat steps 5-6 for each outline level

Applying Outline Numbering to Existing Text

Bulleted or numbered lists can be applied to selected text. To determine what is included in the bulleted or numbered list, select the appropriate text. You will add bullets and numbers using the Bullets and Numbering dialog box. For instruction on the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.

Select the desired text

From the Format menu, select Bullets and Numbering… The Bullets and Numbering dialog box appears.

Select the Outline Numbered tab

Select the desired outline option

OPTIONAL: To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above.

Applying Outline Numbering as You Type

You can can select and customize your outline numbered list prior to typing the list items. For instructions on the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.

In the Outline view, place the insertion point where you want the list to begin

From the Format menu, select Bullets and Numbering… The Bullets and Numbering dialog box appears.

Select the Outline Numbered tab

Select the desired outline option

OPTIONAL: To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above.

Type the first list item’s textNOTES: Word will automatically number or bullet your headings accordingly. To learn how to create headings, refer toApplying a Heading Style as part of Outlining: Using the Outline View.

To move to the next level, press [ Tab] To return to a previous level, press [ Shift] + [ Tab]NOTE: Make sure your insertion point is next to or within text to be moved.

Adding or Deleting Levels

After you have customized and made all of your outline decisions, you may still need to add or delete levels. If you have a customized outline, added levels will automatically follow with the customized format. Your customized outline will automatically adjust with deleted levels as well.

Adding a Level

Place the insertion point in the level above the location where you want to insert a new level

Press [ Enter] The new level appears with an outline symbol to the left.

Deleting a Level

Select the level you want to delete

Press [ Delete]

Helpful Keyboard Shortcuts

Here are some helpful keyboard shortcuts to use when promoting/demoting the different levels and paragraphs of your outline.

Action Key Combination

Advance to next list item

[ Enter]

Promote a list item

[ Shift] + [ Tab]OR [ Alt] + [ Shift] + [ Left Arrow]

Demote a list item

[ Tab]OR [ Alt] + [ Shift] + [ Right Arrow]

Demote to body text

Windows: [ Ctrl] + [ Shift] + [ N] Macintosh: [ command] + [ Shift] + [ N]

Move selected list item up

Windows: [ Alt] + [ Shift] + [ Up Arrow] Macintosh: [ control] + [ Shift] + [ Up Arrow ]

Move selected list item down

Windows: [ Alt] + [ Shift] + [ Down Arrow] Macintosh: [ control] + [ Shift] + [ Down Arrow ]

Change Text Alignment Options In Word 2010

The four text alignment settings are deceptively simple, and there are quite a few hidden tricks and tips for this feature, as you’ll learn in this tutorial. When should you use Left, Center, Right, or Justify? Another frequent question is how to change the default alignment for new documents in Word 2010? Changing it will save you quite some time if you need to create documents other than left aligned (the default). Note that this tutorial focuses on your horizontal alignment settings; vertical alignment options will be covered when we talk about tables, whose cells can have no less than 9 alignment combinations!

Basic Word alignment settings

You will find the four text alignment buttons under the ” Home” tab in the Word 2010 ribbon. Here’s a screenshot of the default setting, where “Left” is selected; note that which button is current highlighted automatically changes based on the current position of the insertion point (blinking cursor).

Visual Communication 101: when should you use each alignment option?

This tutorial is about Word 2010, so we won’t hijack it into a layout presentation primer, but here are a few, basic pointers. Since most non-designers make the mistakes we’ll help you avoid, this may help your documents stand out from the crowd, quite useful for application papers or resumes. No design rule is ever absolute, so take what you can from these and adapt them as needed!

A mix of different text alignments in the same document create visual chaos; stick to one alignment, perhaps two. A cover sheet can gracefully contain three different alignments on the same page, but this is an exception (bottom left alignment in one corner, top right alignment for another corner, a center center for a title and sub header – for example). Aligning related text on the same side, possibly at the same distance from the side of the page, creates unity and visual cohesion; an invisible line (border) runs along the alignment side.

Just experiment for yourself:Justify vs. Left: in many cases, you’ll have to use the text alignment that is accepted as convention for your industry or the nature of your document. If you can choose between the two though, here are a few tips: “justify justified” text looks neater, but on long lines (“long line” is a perception correlated to font size, and paper dimension), justify justified can look more dense and uninviting to the eye. When writing for the screen (like this website, as opposed to paper), the reader’s screen resolution comes into play.

* Change screen resolution in Windows 7 *Change screen resolution in Windows Vista *Change screen resolution in Windows XP

Align differently a single line of text

Another way to force a separate alignment on a single line of text consists in adding a table to your document, since each row (and each cell) can have its own alignment.

Change default alignment for new Word documents

Word: Change Caption Numbering From Sequential To Chapter Numbering

March 31, 2014

Scenario:

You have a Word document that uses outline numbering for each chapter/section heading (e.g. 1.1, 1.2, 2.4.3 etc.).

You have table and figure captions in this document that are numbered in two long sequences – one for tables, one for figures (e.g. Table 1 through 53; Figure 1 through 26).

You want to convert the caption number sequences from a single number sequence to a separate sequence in each chapter/section (e.g. Table 3.2 for the second table in chapter 3).

You want to do this because your document is long and readers can’t easily find the tables/figures they want as numbers like Table 34 are meaningless unless you find the table captions before/after ‘Table 34’. By changing the numbering sequence to include the chapter numbers, your readers will have guideposts to aid their search – if they are in Section 5, they will know that Table 3.2 is back in Section 3 and is the second table in that section.

Ultimately, you want to help your readers find the information they want as quickly as possible.

Prerequisites:

This set of steps ONLY works if you use automated outline numbering for your heading styles. This post does not describe how to set that up (instead see the links in this post: https://cybertext.wordpress.com/2008/09/23/word-2007-outline-numbering/).

***************

There are three main steps in this procedure – updating the table and figure caption numbering, then updating any cross-references that refer to these tables (including any List of Tables of List of Figures you’ve inserted).

Step 1: Update the caption numbering for tables

Place your cursor in front of ANY automated caption number for ANY table.

Change the Label to Table.

Select the Include Chapter Numbering check box.

Optional: Change the Separator. It’s unlikely you’ll need to change the Format or the Style, so leave those as they are.

Step 2: Update the caption numbering for figures

Place your cursor in front of ANY automated caption number for ANY figure.

Change the Label to Figure.

Select the Include Chapter Numbering check box.

Optional: Change the Separator. It’s unlikely you’ll need to change the Format or the Style, so leave those as they are.

Step 3: Update all the cross-references to the figures and tables throughout the document

Press Ctrl+A to select the entire document.

When finished, all your cross-references should now reflect the new numbering sequences. NOTE: Sometimes you have to repeat these steps and update a second time to get them to all update correctly.

See also:

[Links last checked March 2014]

Is There A Word Stronger Than Love? (5 Possible Options)

Are you looking for a word that is stronger than ‘love’ to say to your partner?

Do you think there’s an alternative word that’ll describe your feelings better?

Maybe you can’t think of the perfect word to use?

If so, you’re in the right place, because we have listed five fantastic alternatives to use.

However, before we explore what these words are, I want to share an important story.

Throughout my twenties, I was stuck in relationships where we weren’t really sure if we ‘loved’ each other.

Looking back, this was mostly my fault.

I wasn’t really doing enough to make a lasting impression on these men. Within a few months, they’d get bored of me and leave.

Thankfully, I managed to turn this around… and it all started when I learned about a powerful aspect of male psychology.

It’s called the ‘Hero’s Instinct’ – and it has a huge impact on how they feel about the women in their life.

When I learned how to trigger this way of thinking in a man, it would often trigger deep feelings of longing and affection. I could make him feel fulfilled in a way that no other woman could (read my personal story to learn moreIf you’re hoping to enjoy deeper, more fulfilling relationships, I’d recommend you read how I discovered the power of the ‘Hero’s Instinct’. ).

It’s an easy skill to learn, yet so few people seem to know about this.

Read on for our five alternatives to ‘love’.

‘Love’ as a descriptive word is powerful but sometimes misused – it seems to convey different things to different people and I think can be rather generic. Is love suffering from word exhaustion?

I think the word ‘love’ is often used when there is a better, more precise alternative. Stop bandying love around! Here are my choices for your romantic vocabulary which might just hit the mark better than love, actually.

Let’s get physical! Initial attraction is usually a physical sensation and the science is there to prove it.

Attraction is chemical and its all in the mind, regulated by the hypothalamus in the brain which controls the sex hormones. Now you understand why that perfect match on Tinder just didn’t excite you in the slightest when you met. There was no chemistry.

Freud believed that sex drive was the most powerful governing force in the life of the human being. So when we say love at first sight, are we actually referring to something chemical and should we be saying, lust at first sight? The pink haze of love is seen firmly through rose-tinted glasses. Some pundits believe that the concept of love at first sight is retrospective, the early encounters in people’s minds, a warm interpretation colored by reminiscence.

Lust is such an onomatopoeic word though. It might be a word you use to describe your feelings to a third party, not directly to the one you actually lust after. “If they substituted the word ‘Lust’ for ‘Love’ in the popular songs it would come nearer the truth.” Thank you, Sylvia Plath for that truism.

2. Affection

Affection is a subtle word, bypassed these days for louder, more vivid sentiments. But the subtlety of affection can make it the perfect bon mot on the right occasion.

Affection conveys feelings of warmth, depth and an intimacy created by a deep underlying love that has matured like a fine wine. Affection is the ultimate expression of love and a deep love that endures the trials and tribulations of life.

Affection is not so much a word you might use but us borne out by demonstrable actions.

Affection can be the smallest but most significant token. Barack and Michelle Obama always displayed their affection for each other publicly, a clear demonstration of the strength of their relationship and a deep, powerful love. Now say you can’t make time – if the former President of the USA can then you can!

A thoughtful gift doesn’t have to be expensive, how about always giving your partner your full attention when it is something that matters to them and my personal favorite, touch. Just a casual brush of the hand or stroke of the cheek or a ‘for no apparent reason’ text or email.

These little touches, literally, won’t cost you anything in terms of time or money. Affection resonates, it is the glue that bonds two people together. Relate, the marriage guidance people, call it ‘ love language ‘ and emphasize how important it is to any relationship.

This word is my personal favorite. I just can’t say ‘desire’ without injecting a tone of voice and resonance that wouldn’t’ sound out of place in a television audition for a costume drama. You know the type of thing, smoldering looks, provocative bodices and heaving bosoms.

Desire speaks volumes in an understated yet powerful language. It is more comprehensive and multi-faced than lust. Desire suggests both a mental and physical engagement, a sublimation of all the senses and emotions, is desire the herald of true and meaningful love?

The word ‘desire’ conveys a strength that ‘love’ also just one syllable cannot. Desire is often combined with adjectives such as ‘burning’ or ‘powerful’. Desire relates to both an emotional and physical connection, an all-encompassing overwhelming emotion. George Bernard Shaw said, “There are two tragedies in life. One is to lose your heart’s desire.”

Desire or Desiree believe it or not used to be a popular choice as a girl’s name. Perhaps more commonly seen in the States than in the UK, this possibly harks back to the popularity of the name amongst the Puritans of New England. And you thought it was just the name of a type of potato or an American streetcar!

La Grande Passion! For the liqueur connoisseurs amongst you, this might hark back to the later decades of the last century and a vague memory of a select tipple from the makers of Grande Marnier and Cherry Marnier. And the title has also been used by Andy Warhol rather disappointingly to depict a painting of that very liqueur rather than something more romantic. Both, it would seem, command a very high price but what does ‘la grande passion’ convey in the true meaning of this phrase?

Passion is not just used in the context of love but has a real connection to suffering so perhaps an anguished love. In religious terms, Christians refer to the Passion of Christ, a love so great for mankind that he gave up his life. Passion means self-sacrificing possibly even pain, love so powerful that it hurts. The derivation of the word comes from the Latin, pati, which means to suffer, to endure and in modern parlance, the use of ‘passion’ has moved away from this heartfelt sense of anguish into something a little more limited. There is a distinct vein of madness in real passion as coined by William Wordsworth, the English romantic poet, in his ballad, ‘Strange fits of passion have I known’. Passion implies a temporary suspension of sanity and reality, a momentary blindness. 5

Perhaps in the sequence of phases, ardor should sit before lust and after desire. Ardor implies a sense of earnestness, a zeal, an intensity to pursue and to woo. There are a fervency and pace about ardor which makes the word ‘love’ seem rather static in comparison.

Ardor might apply to the early stages of a love affair, the heady ascendency of the chase and early engagement before the deep plunge into the tumult of a really passionate affair.

Ardor is a rather old-fashioned word, both emotional and emotive and seems to sit alongside, ‘amour’ which is French for love and ‘arbor’ which is used to represent a peaceful, shaded area in a garden where lovers might meet. Arbors have become very popular at weddings, particularly ceremonies taking place in the great outdoors where there can be a lack of physical focus or centre. Even couples getting married in church may opt for an arbor at their wedding reception, to act as a focal point for photographs and when guests gather.

I guess the thing about ardor is that it doesn’t have to mean love in a romantic context although this is where it is usually employed. Ardor can mean zeal or enthusiasm for a cause that has nothing to do with affairs of the heart. Because of this, ardor might suggest a disconnected love, an unrequited affection that is not even known about, a totally anonymous devotion. It has connotations of reverence and admiration which indicate a love on a higher plane.

Perhaps ardor is just descriptive of a type of love therefore or a characteristic of a love developing between two people.

Conclusion

Being a bit of a word snob, I have an inherent distaste of using the wrong word in a particular context. I believe that the word ‘love’ is overused, devalued in word currency when a better selection could convey more accurately what you feel. Hasn’t the word ‘love’ become just a bit passe?

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