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Paragraph alignment refers to how you want your text to appear. You can choose to center the text, align it left, right, or justify (which means aligning it between both the right and left margins).
To align your paragraphs, go to the ‘Home’ tab on the Ribbon. In the ‘ Paragraph‘ group, you’ll see the four buttons you’ll use to align your paragraph. Look at the picture below.
The next button is to center your text, followed by right align, then justify. When you justify your text, all lines will be exactly the same length. MS Word 20007 will alter character spacing to make this happen and give your document a clean look.
Indenting ParagraphsIndenting paragraphs simply allows you to set different margins for different lines of text.
You have several options for indenting paragraphs:
First line: This controls the left boundary for the first line of the paragraph.
Hanging: Controls the left boundary for every line in the paragraph except the first one.
Left: Controls the left boundary for every line in the paragraph.
Right: Controls the right boundary for every line.
To indent paragraphs, you have two different options:
Option 1: Go to the ‘Home’ tab on the Ribbon. Select the indent buttons in the ‘Paragraph’ group. They are pictured below.
Add Borders or Shading to a ParagraphJust as you can add a border or a color to an entire page, you can also add a border or color to an entire paragraph or a group of paragraphs.
Select the ‘Home’ tab on the Ribbon.
A dropdown menu will open and allow you to select what type of border you want.
Below are some different styles applied to text.
Subtle reference: The girl ran to the store to get some bread for dinner.
No spacing: The girl ran to the store to get some bread for dinner. (This style leaves out any spaces between lines that may have been inserted in prior paragraphs.)
Paragraph list: The girl ran to the store to get some bread for dinner. (Note the indention in this line that would signify a list.)
Getting to know the different styles and what they do to your text is a matter of using MS Word 2007 frequently.
Note: You can also apply a style to an entire document or individual lines, as well as paragraphs.
Creating Links within a DocumentCreating links with MS Word 2007 is very easy.
Go to the ‘Insert’ tab, then the ‘Links’ group.
Next, it will ask you for the address of the website. If it’s on your computer or in your recent files, you can select it. However, you can also type the address in.
Change Spacing Between Paragraphs and LinesYou can use MS Word’s features to change the spacing between paragraphs and lines. This paragraph, for example, is double spaced. That is called changing the spacing between lines and paragraphs.
Picture of Spacing Dialogue Box:
Adjusting Column WidthYou can manually adjust the width of an entire column or row by positioning the mouse pointer over the border to be adjusted, holding the left mouse button, and dragging it left or right.
You can also adjust the width of columns and height of rows by locating the Cell Size group on the Layout tab. Use the boxes to set the width and height of cells.
To distribute the rows and columns evenly, use the buttons to the right of the width and height windows. Use the button on top to distribute columns evenly, and the button on bottom to distribute rows evenly. You can also set the Autofit rules from this group.
Position Text Within A Cell Borders and ShadingThe way information in a table is presented determines how easily it can be understood. Use the borders and shading features to control the look of a table.
The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.
Microsoft Word 2007 provides some customizable templates. Roll your mouse over one of them, and you will see a preview in your selected table.
Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cells.
Tables help you organize and present information in way that stands out from other text on the page. MS Word 2007 has included many new features that make drawing and designing tables a snap. Literally.
Creating TablesTo create a table, move the cursor to the place on the page you’d like to insert a table then select the Insert tab. The Table group is right below the Insert tab.
·By highlighting the boxes at the top of the menu
·By selecting Insert Table
·By selecting Draw Table
·By Selecting Quick Tables
·By converting text into a table
Use your mouse to highlight the boxes at the top of the menu. The boxes represent the rows and columns in a table. For example, to create a table that has four rows and four columns, you’d drag your mouse four boxes down from the upper left hand corner, and four boxes over. Rows are the ones that go down, columns are the ones that go over. As you drag your mouse over the boxes, a preview will appear at the insertion point in your document:
Make sure the cursor is at the place where you want to draw a table, then select Insert Table from the Table menu. Another menu will open that looks like this:
As you can see, when you draw a table, it can be as uniform or as unconventional as you like.
Converting text into a tableYou can also convert text into a table. To do this, place a comma where you want to separate each item into a column and place a paragraph where you want to begin a new row. Then select the text you want to convert. From the tables group menu select Convert Text to Table . A menu will appear that looks like this:
If the number of columns doesn’t match your expectations, make sure all of your separator characters (in our case, commas) are in place and be sure to select Separate text at Commas.
Entering Text Table ToolsWhenever you create or select a table, the table tool commands will activate automatically. These appear as two new tabs at the right side of the ribbon: Design and Layout.
You can use these commands to customize your tables, everything from the color of each cell, to the borders, to text alignment.
Inserting rows and columnsYou can insert rows and columns anywhere in a table. To do so:
1.select a row or column
3.find the Rows & Columns group. It looks like this:
4.use the buttons to insert a row or column. You can insert a row above or below the selected row, and insert a column to left or right of the selected column.
Deleting Cells, Rows or Columns Merging Cells and Splitting Cells Adjusting Column WidthYou can manually adjust the width of an entire column or row by positioning the mouse pointer over the border to be adjusted, holding the left mouse button, and dragging it left or right.
You can also adjust the width of columns and height of rows by locating the Cell Size group on the Layout tab. Use the boxes to set the width and height of cells.
To distribute the rows and columns evenly, use the buttons to the right of the width and height windows. Use the button on top to distribute columns evenly, and the button on bottom to distribute rows evenly. You can also set the Autofit rules from this group.
Position Text Within A Cell Borders and ShadingThe way information in a table is presented determines how easily it can be understood. Use the borders and shading features to control the look of a table.
The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.
Microsoft Word 2007 provides some customizable templates. Roll your mouse over one of them, and you will see a preview in your selected table.
Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cells.
(Archives) Microsoft Word 2003: Paragraph Formatting Options Mac
This article is based on legacy software.
This document will help you to use paragraph formatting options to achieve the look that you want for your document.
Adjusting Paragraph Alignment
Word paragraphs can be aligned with the left or right margin, centered between the two margins, or justified. To adjust alignment, use the Paragraph dialog box, the Formatting Palette, or the keyboard. Instructions for all three methods follow.
Adjusting Paragraph Alignment: Paragraph Dialog Box Option
Select the paragraph(s) you want to adjust
From the Format menu, select Paragraph… The Paragraph dialog box appears.
Select the Indents and Spacing tab
From the Alignment pull-down list, select the desired option
Adjusting Paragraph Alignment: Formatting Palette Option
To display the Formatting Palette:
From the View menu, select Formatting Palette The Formatting Palette appears.
To adjust the alignment:
Select the paragraph(s) you want to adjust
Adjusting Paragraph Alignment: Keyboard Option
Select the paragraph(s) you want to adjust
Press the appropriate keyboard shortcut
Alignment Shortcut Left [command] + [L] Center [command] + [E] Right [command] + [R] Justify [command] + [J]
Adjusting Line Spacing
Instead of pressing extra returns at the end of each line of text, you can add space between lines by adjusting the line spacing. This is a more efficient and precise way of adding white space.
Place your insertion point in the paragraph
From the Format menu, select Paragraph… The Paragraph dialog box appears.
Select the Indents and Spacing tab
Under Spacing, from the Line spacing pull-down list, make the desired selection NOTES: Options include Single, 1.5 lines, Double, At least, Exactly, and Multiple. The At least, Exactly, and Multiple options require that you enter the amount of space between lines in the At text box.
Adjusting Paragraph Spacing
Instead of pressing extra returns, add additional space before and after paragraphs by adjusting the paragraph spacing. This can be especially useful when you do not want a blank line the same height as the text.
To display the Formatting Palette:
From the View menu, select Formatting Palette The Formatting Palette appears.
To adjust the spacing:
Select the paragraph(s) you want to adjust
From the Formatting Palette, under Alignment and Spacing, under Paragraph Spacing, in the Before and After text boxes, type or use the nudge buttons to select the desired spacing value
Working with Indents
Rather than tabbing in the first line or every line of a paragraph, you can create an indent, an amount of space between the text and the page margin. You can adjust the indent for an individual paragraph, the indent for a group of paragraphs, or the margins for the entire document. If you are setting margins for the entire document, refer to Adjusting Your Document’s Margins.
Word offers three types of indents: normal indents, first line indents, and hanging indents. A normal indent inserts a specified amount of space between the page margin and all the lines in a paragraph. A first line indent inserts space between the first line and the page margin so it looks like you used a tab. A hanging indent uses a normal indent for the first line and then moves subsequent lines farther to the right. Paragraph indents can be set using the Paragraph dialog box or the Ruler.
Working with Indents: Paragraph Dialog Box
Place your insertion point in the paragraph you want to adjust HINT: If you are adjusting more than one paragraph, select all the paragraphs you want to apply the change to.
From the Format menu, select Paragraph… The Paragraph dialog box appears.
Select the Indents and Spacing tab
Under Indentation, in the Left and Right text boxes, type the desired measurements (in inches)
If you want a different indent for the first line, from the Special pull-down list, select First line or Hanging
If you selected a first line or hanging indent, in the By text box, type the amount of space for the indent The amount of space is measured in inches.
Working with Indents: Ruler
Instead of using the Paragraph dialog box, you can make indent adjustments using the Ruler. Shown here is a graphic of the Ruler.
Tab Type
Appearance of the Ruler
Appearance of the Text
Normal Indent A Normal Indent looks like this Hanging Indent A Hanging Indent looks like this First Line Indent A First Line Indent looks like this
To set the indent:
If the Ruler is not displayed, from the View menu, select Ruler
Place your insertion point in the paragraph you want to adjust HINTS: If you are adjusting more than one paragraph, select all the paragraphs you want. For information on the different types of indents, refer to Working with Indents.
How To Style And Format Paragraphs In Word 2023
In addition to formatting text, you can also format your paragraphs in Word 2023. For example, you can set line spacing, put space between paragraphs, sent indents, and much more.
How to Format a Paragraph
3. Use a command on a selected paragraph or selected paragraphs.
As with all word processing programs, you can either left, right, center or justify your text and paragraphs. You can either do one of these things to a portion of text, such as a paragraph, or to the entire document. Take a look at the examples below.
This is an example of text that is aligned to the left.This is text that is aligned to the right.This text is centered.
The buttons or commands for aligning text are located under the Home tab in the Paragraph group, as shown below.
In the above picture, the center alignment button is highlighted. To the left of it is the left align button – and to the right, the right align button. On the other side of the right align button is the justify button.
The following text, selected from this lesson, is justified so that it is aligned between the left and right margins, adding space between letters if necessary. It gives the document a clean look.
Whenever you justify text, the text appears as a block with the text aligned to both the left and right sides of the document. Justified text is used in newspapers, because it gives a clean look to columns.
The text below isn’t justified:
Here’s what happens when we justify text:
To align text, first select it in your document.
When you change the line spacing, you change the space that appears between every line of text in a paragraph. Word adds the space below each line.
Line spacing can be measured by lines or points. The line spacing for this document is set at 1.15. This means that there is 1.15 lines between one line of text and the next. If we measured the line spacing by points, our spacing might be 12 points. Our font size is 11 points. We want the space between each line to equal the size of the text, but we also want to add a little extra spacing.
When adding space between lines, we’re going to use lines as our measure. Later in this lesson, we will use points to add space between paragraphs.
To set line spacing, select the text for which you want to change the line spacing.
Putting Space between ParagraphsAs we’ve already said, if you want to start a new paragraph, you just press the Enter key on your keyboard. But what if you want to add more space between paragraphs? Of course, you can push the Enter key more than once. Yet why bother when you can also set spacing between paragraphs.
To add space after a paragraph, use the After command as highlighted below.
Use the Before command to add space before a paragraph.
The space you add is measured in points, not lines. Points are also used to set text size, so that should help you visualize the amount of space.
You will then see the preset line spacing that you can apply to the document or a portion of the document.
Enter your values for line spacing in the At box, then choose a line spacing method, as described below:
At Least is a minimum value. However, Word can ignore this value and add more space if it’s necessary so it can make room for bigger fonts or graphics that appear on the same line as the text.
Exactly means Word doesn’t adjust spacing. It gives the exact line spacing that you specify.
Multiple is what you should use to enter line-spacing values that aren’t listed in the Line Spacing dropdown list, which we showed you earlier. If you want to set the line spacing to 4 in the At box, choose Multiple.
Indenting the First Line of a Paragraph
There are several ways you can indent paragraphs. You can indent an entire paragraph, the first line of a paragraph, or you can create a hanging indent.
When you indent the first line of a paragraph, you basically add empty spaces before the start of a paragraph, as shown below.
To create a first line indention, select your text if there is already text in the document. If you haven’t yet added text the document, you can set your indentation in the Paragraph dialogue box, and it will apply to the entire document.
The Paragraph dialogue box looks like this:
Enter an amount for the indentation in the By field. Indentions are measured in inches.
Increase the number for bigger indentions.
Creating a Hanging Indent
A hanging indent is where the first line sticks out a little to the left of the rest of the paragraph.
Go to the Paragraph dialogue box as did for a first line indention. This time, select Hanging from the dropdown menu, then set the size of your indention.
Indenting an Entire Paragraph
You can also indent an entire paragraph. Note how the second paragraph in the snapshot below is indented.
To indent an entire paragraph, first select the paragraph. Next, go to the Home tab, then the Paragraph group.
Formatting Documents In Word 2007
Word 2007 has various tools to help you format your document into an eye-catching masterpiece. This chapter shows how to enhance the appearance, layout, and formatting of your document.
This chapter is from the book
What You’ll Do
Format Text
Format Text for Emphasis
Change Character Spacing
Select Text with Similar Formatting
Find and Replace Formatting
Find and Replace Custom Formatting
Change Paragraph Alignment
Change Line Spacing
Display Rulers
Set Paragraph Tabs
Set Paragraph Indents
Create Bulleted and Numbered Lists
Add Borders and Shading
Hide Text
Introduction
Once you type a document and get the content how you want it, the finishing touches can sometimes be the most important. An eye catching document will draw the reader in, while a boring font without a lot of extra details will draw the reader away from all your hard work. To create that interest, Microsoft Office Word 2007 can help you change your document for a fresh look. One of the first elements you can change is your font attributes. Applying bold, underline, or italics when appropriate, can emphasize text. You might find that having different font sizes in your document to denote various topics will also enhance your document.
You can change the kerning—the amount of space between each individual character, for a special effect on a title or other parts of text. You can also apply a dropped capital letter to introduce a body of text, add a shading or border onto your document.
Word has various tools to help you format your document. You can search and replace formatting effects, display rulers, change a paragraph alignment, set paragraph tabs and indents, and change your line spacing. There are times when typing a paragraph will not do your text justice. Creating a bulleted or numbered list might better show your information. To further enhance the appearance of the text in a paragraph, you can quickly add a border and shading to selected text. If you have confidential information in a document or text that you don’t want others to see, you can use a formatting option to hide the text.
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