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IntroductionBy default, every row and column of a new workbook is set to the same height and width. Excel allows you to modify column width and row height in different ways, including wrapping text and merging cells.
Optional: Download our practice workbook.
Watch the video below to learn more about modifying columns, rows, and cells.
To modify column width:In our example below, column C is too narrow to display all of the content in these cells. We can make all of this content visible by changing the width of column C.
Position the mouse over the column line in the column heading so the cursor becomes a double arrow.
With numerical data, the cell will display pound signs (#######) if the column is too narrow. Simply increase the column width to make the data visible.
To AutoFit column width:The AutoFit feature will allow you to set a column’s width to fit its content automatically.
Position the mouse over the column line in the column headingso the cursor becomes a double arrow.
You can also AutoFit the width for several columns at the same time. Simply select the columns you want to AutoFit, then select the AutoFit Column Width command from the Format drop-down menu on the Home tab. This method can also be used for row height.
To modify row height: To modify all rows or columns:Instead of resizing rows and columns individually, you can modify the height and width of every row and column at the same time. This method allows you to set a uniform size for every row and column in your worksheet. In our example, we will set a uniform row height.
Position the mouse over a row line so the cursor becomes a double arrow.
Inserting, deleting, moving, and hidingAfter you’ve been working with a workbook for a while, you may find that you want to insert new columns or rows, delete certain rows or columns, move them to a different location in the worksheet, or even hide them.
To insert rows: To insert columns: To delete a row or column:It’s easy to delete a row or column that you no longer need. In our example we’ll delete a row, but you can delete a column the same way.
The selected row will be deleted, and those around it will shift. In our example, row 10 has moved up, so it’s now row 9.
To move a row or column:Sometimes you may want to move a column or row to rearrange the content of your worksheet. In our example we’ll move a column, but you can move a row in the same way.
To hide and unhide a row or column:At times, you may want to compare certain rows or columns without changing the organization of your worksheet. To do this, Excel allows you to hide rows and columns as needed. In our example we’ll hide a few columns, but you can hide rows in the same way.
The hidden columns will reappear.
Wrapping text and merging cellsWhenever you have too much cell content to be displayed in a single cell, you may decide to wrap the text or merge the cell rather than resize a column. Wrapping the text will automatically modify a cell’s row height, allowing cell contents to be displayed on multiple lines. Merging allows you to combine a cell with adjacent empty cells to create one large cell.
To wrap text in cells:Select the cells you want to wrap. In this example, we’ll select the cells in column C.
To merge cells using the Merge & Center command:Select the cell range you want to merge. In our example, we’ll select A1:F1.
To access additional merge options:From here, you can choose to:
Merge & Center: This merges the selected cells into one cell and centers the text.
Merge Across: This merges the selected cells into larger cells while keeping each row separate.
Merge Cells: This merges the selected cells into one cell but does not center the text.
Unmerge Cells: This unmerges selected cells.
Be careful when using this feature. If you merge multiple cells that all contain data, Excel will keep only the contents of the upper-left cell and discard everything else.
Centering across selectionMerging can be useful for organizing your data, but it can also create problems later on. For example, it can be difficult to move, copy, and paste content from merged cells. A good alternative to merging is to Center Across Selection, which creates a similar effect without actually combining cells.
Watch the video below to learn why you should use Center Across Selection instead of merging cells.
To use Center Across Selection:
Select the desired cell range. In our example, we’ll select A1:F1. Note: If you already merged these cells, you should unmerge them before continuing to step 2.
The content will be centered across the selected cell range. As you can see, this creates the same visual result as merging and centering, but it preserves each cell within A1:F1.
Challenge!
Open our practice workbook.
Autofit Column Width for the entire workbook.
Modify the row height for rows 3 to 14 to 22.5 (30 pixels).
Delete row 10.
Insert a column to the left of column C. Type SECONDARY CONTACT in cell C2.
Make sure cell C2 is still selected and choose Wrap Text.
Merge and Center cells A1:F1.
Hide the Billing Address and Phone columns.
When you’re finished, your workbook should look something like this:
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Unhide All Rows / Columns
This tutorial will demonstrate how to unhide all rows and / or columns in an Excel worksheet using VBA.
Unhide All Rows
To unhide all rows in an Excel sheet, we will set the Hidden Property of all of the rows to FALSE.
We can access all rows by using the EntireRow Property of the Cells Object:
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Cells
.
EntireRow
.
Hidden
=
False
or by using the EntireRow Property of the Rows Object:
1
Rows
.
EntireRow
.
Hidden
=
False
Unhide All Columns
Similarily, we can unhide all columns in an Excel sheet, by adjusting the Hidden Property of all the Columns.
You can access all of the columns by using the EntireColumn Property of the Cells Object:
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Cells
.
EntireColumn
.
Hidden
=
False
or by using the EntireColumn Property of the Columns Object:
1
Columns
.
EntireColumn
.
Hidden
=
False
Hide All Rows or Columns
Of course, to hide all rows or columns, just set the Hidden Property to TRUE:
1
Columns
.
EntireColumn
.
Hidden
=
True
Macro to Unhide All Rows and Columns
Use this macro to unhide all rows and columns in a worksheet:
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Sub
Unhide_All_Rows_Columns
(
)
Columns
.
EntireColumn
.
Hidden
=
False
Rows
.
EntireRow
.
Hidden
=
False
End
Sub
Macro to Unhide All Rows and Columns on all Sheets
This macro will unhide all rows and columns in all sheets in an Excel workbook:
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Sub
Unhide_All_Rows_Columns_in_Workbook
(
)
Dim
ws
As
Worksheet
For
Each
ws
In
Worksheets
Columns
.
EntireColumn
.
Hidden
=
False
Rows
.
EntireRow
.
Hidden
=
False
Next
ws
End
Sub
How To Auto Insert Row Based On Cell Value In Excel?
How to auto insert row based on cell value in Excel? Insert row below based on cell value with VBA
To insert row based on cell value by running VBA, please do as below steps:
1. Press Alt + F11 keys simultaneously, and a Microsoft Visual Basic for Applications window pops out.
VBA: Insert row below based on cell value.
Sub BlankLine() 'Updateby20150203 Dim Rng As Range Dim WorkRng As Range On Error Resume Next xTitleId = "KutoolsforExcel" Set WorkRng = Application.Selection Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type: = 8) Set WorkRng = WorkRng.Columns(1) xLastRow = WorkRng.Rows.Count Application.ScreenUpdating = False For xRowIndex = xLastRow To 1 Step - 1 Set Rng = WorkRng.Range("A" & xRowIndex) If Rng.Value = "0" Then Rng.Offset(1, 0).EntireRow.Insert Shift: = xlDown End If Next Application.ScreenUpdating = True End SubTip:
1. If you want to insert rows based on other value, you can change 0 to any value you want in the VBA: If Rng.Value = “0” Then.
2. If you want to insert rows above zero or other value, you can use the below vba code.
VBA: Insert row above zero value:
Sub BlankLine() 'Updateby20150203 Dim Rng As Range Dim WorkRng As Range On Error Resume Next xTitleId = "KutoolsforExcel" Set WorkRng = Application.Selection Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type: = 8) Set WorkRng = WorkRng.Columns(1) xLastRow = WorkRng.Rows.Count Application.ScreenUpdating = False For xRowIndex = xLastRow To 1 Step - 1 Set Rng = WorkRng.Range("A" & xRowIndex) If Rng.Value = "0" Then Rng.EntireRow.Insert Shift: = xlDown End If Next Application.ScreenUpdating = True End Sub Insert row above based on cell value with Kutools for ExcelIf you are not familiar with VBA, you can try Kutools for Excel‘s Select Specific Cells utility, and then insert rows above.
After installing Kutools for Excel, please do as below:（Free Download Kutools for Excel Now!)
2. In the popping dialog, check Entire row option, and then go to select Equals from Specific type list, and then enter the value you want to find in the right textbox. See screenshot:
Now the rows are inserted above based on a specific value.
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In This Guide, You Will Learn How To Merge Cells And Columns In Excel Using Different Methods. Click Here To Learn More.
You can organize and manipulate the data by merging the rows and columns to suit your report. What’s more, Excel allows you to unmerge the cells.
Reasons for Merging Cells Merge OptionsThere are four primary merge options available in Excel.
Merge & Center: This alternative merged cells and aligns text at the center while retaining the top and left most data.
Merge Across: This option combines cells in columns without changing their alignment.
Merge Cells: It is the simplest method of merging the selected cells
Unmerge Cells: It is the opposite of merging because it unmerges or splits the cells.
Let’s get started on how to merge cells in Excel
Method 1: Merge & Center Option in Excel
The Merging command is located on the Excel Home Tab.
How to Merge Columns in Excel
It is easy to merge columns in Excel. Select the multiple columns you wish to join and repeat the above process.
The first step is to highlight the two columns you want to merge. For instance, you may want to combine the ” First Name” and ” Last Name” like in the example below.
Method 2: Merging Multiple Cells using the Format Method
Another easy method to merge cells is using the format menu.
Highlight the multiple cells to be merged.
Although 53% of excel users utilize the Merge Cells Feature, merging cells creates multiple data problems. First of all, it is difficult to copy and paste data. Secondly, it is impossible to highlight a single column that contains numbers as data. Thirdly, the option of Autofill is disabled, which makes it challenging to save on time on Excel. Lastly, since merged cells are not similar to the original cells, you cannot use essential Excel features such as COUNTIFS and SUMIFS. Therefore, the ideal alternative to counter these problems is using the “Center Across Selection” merging option.
How to Merge Cells without Losing Data Method 1: Center Across SelectionCenter Across Selection does not modify and combine cells. Instead, it only aligns the relevant text at the center. Therefore, when merging cells, you don’t lose any functionality such as copy, paste, or Autofill.
However, the only difference is that the cells are intact, including their functionality. Please note that this option only works for horizontal groups. Therefore, you’ll need to merge cells vertically. What’s more, ensure that you join cells with single entries because data from multiple entries may be unsuccessful to emerge.
Method 2: Concatenation FormulaThe Concatenation formula is the best option for merging cells if you don’t want to lose your data. What’s more, this formula is the best for joining multiple cells such as ” First Name” and ” Last Name ” into a single cell. However, a new cell will be created for the result.
First of all, select cell ” C2” and apply the CONCATENATE formula (A2,” ” B2) to get the desired results.
A2 refers to the first cell to be merged, whereas B2 is the last cell to be merged.
The space between the first name and the last name is represented by the two quotations (“) marks.
Method 3: How to Merge cells using Ampersand (&) Operator
The Ampersand (&) Operator is similar to the Concatenation formula. However, whereas ampersand uses “&” operator function, the latter use the CONCATENATE function.
How to Unmerge Cells In ExcelIf you need to split the previously merged cells, then you can unmerge them.
Limitations of Merging Cells using ExcelHowever, Excel’s primary weakness is that only the upper-left value of cells is retained while all other data is discarded. Although data from one cell is retained, the contents of two or more cells cannot be merged. Consequently, only the data from the upper-left will be kept after merging.
Secondly, Excel only merges cells that form a rectangular shape. For instance, it is possible to combine data from cells C1, C2, D1, and D2. However, it is impossible to merge cells from C1, C2, and B1 only. Lastly, the sort command does not function on the already merged cells.
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