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Embed Excel in Word – Microsoft Word Tutorial  Free Microsoft Office Tutorials You may also wish to see how to:

Embed PDF in Word Embed PowerPoint in Word Embed YouTube video in Word

Watch this video for steps on Embed Excel into Word

Method 1: Embed Excel into Word- Image Object

    Open the word document and select Insert on the ribbon.

    The Object dialog box will appear select Create from File.

    Choose Browse and select the Excel file that you want to Embed.

    The file location will now appear on the Object dialog box

    You can work on this as you would a normal workbook and the changes will be saved in the Excel file within the Word document. The file size will grow by the size of the Excel file. So if your Word doc was 500kb and the Excel was 100kb then the Word file would become 600kb

    Method 2:  Embed Excel into Word- Icon

    Steps 1-5 are the same.

    An icon is inserted into the Word document. It is important to note that this is not the file. It is an image link to the file that is now a hidden part of the Word file. You can work on this as you would a normal workbook and the changes will be saved in the Excel file within the Word document. The file size will grow by the size of the Excel file. So if your Word document was 500kb and the Excel was 100kb then the Word file would become 600kb.

    Note: If you were to convert this word file to a PDF the hidden Excel file will not be included in the PDF file only the icon will show.

    Method 3: Link Excel Workbook to Word

    With this method you are not embedding the Excel Workbook; rather you are linking to it. If you intend to send the file to someone then you would need to include the Excel Workbook.

    Steps 1-5 are the same.

    It is important to note that this is not the file. It is an image link to the file at its location. You can work on this as you would a normal workbook and the changes will be saved in the Excel file within the Word document. The file size will grow by the size of the Excel file. So if your Word doc was 500kb and the Excel was 100kb then the Word file would become 600kb.

    The Word file and the workbook would need to be sent together.

    Method 4:  Linking a Specific Data Range

    If you wish to link specific data then a better way would be to just link the data that you need. Not the whole workbook.

      Open the Word Document and the Excel file.

      Go to the word document and select the point where you would like the data inserted.

      If information is changed in the excel file then the data in the Word file will be changes to reflect that change.

      Press f9 to refresh your data at any time.

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      Equations Are Displayed As { Embed.equation } In Microsoft Word

      The information on this page applies to:

      MathType for Windows and Mac

      Equation Editor (e.g., Microsoft Equation 3) for Windows and Mac

      All supported versions of Word for Windows and Mac

      Many users become alarmed when the equations in their Microsoft Word document is displayed in the cryptic form of { EMBED Equation.DSMT4 } or { EMBED Equation } instead of the actual MathType or Microsoft Equation equations.

      These representations are a feature in Microsoft Word called Field Codes. They are used to help Word identify objects, such as equations, in your document. You only see them when the option is turned on, in which case they appear on-screen, in print, or both on the screen and in print.

      { EMBED Equation } or { EMBED Equation.DSMT4 } on screen

      If you find that your equations are not displaying on-screen but instead are displaying something like { EMBED Equation } or { EMBED Equation.DSMT4 }, you can change your view settings in Word to correct this. To do so,

      Uncheck the box for “Field Codes” or “Field codes instead of values”.

      Press OK (Windows) or close Preferences (Mac).

      At this point, the equations contained within the Word document should display correctly. Other ways you can toggle this property are:

      Via the Word toolbar; the toolbar button in Word looks like “{ a}”. This is not one of the default buttons but can be added to the Word toolbars by using Word’s Customize command. For more information about customizing your Word toolbars, please consult your Microsoft Word online help.

      Any of the above methods will allow you to toggle the field codes off and on that will allow you to see the equations.

      { EMBED Equation } or { EMBED Equation.DSMT4 } in print

      If you find your equations are not printing but instead are displaying something like { EMBED Equation } or { EMBED Equation.DSMT4 }, you can change your print settings in Word to correct this. To do this:

      Select the Print button (Mac) or Advanced/Print (Windows).

      Uncheck the box for “Field Codes” or “Print field codes instead of their values”.

      At this point, if you print your document, the objects contained within the Word document should print out correctly.

      We hope this has been helpful. As always, please let us know if you have questions about this, or if you have additional techniques that work. We’d love to hear from you.

      Editing Documents In Microsoft Word 2003

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      Accepting All Formatting Changes In Microsoft Word Documents

      When you turn on Tracked Changes in Microsoft Word, Word will automatically track all text, formatting and ink changes for you.

      Tracking all changes is a handy way to show your colleagues what you have updated in the document, leaving the document owner to manage these changes, accepting and rejecting them before they are saved into the documents text body.

      Often formatting changes can be reviewed at a glance.

      Quickly accepting all formatting changes before you begin reviewing all other changes one-by-one is an easy way to de-clutter your document and leave you to review the changes the remaining changes individually.

      In this blog, we will show you how to accept all formatting changes at once, while leaving all other tracked changes to be reviewed separately.

      How to accept all formatting changes at once in Word?

      Find and Press Tracking

      Under Tracking, Press Mark-up Options

      In the Mark-up Options options, clear all checkmarks, except for the formatting line. Leave the tick next to formatting

      Note here, you may need to repeat steps 2-3 and clear the checkmarks individually depending on the version of Word you are working in

      Press Accept All Changes Shown (aka, just your formatting changes)

      Looking for a better way to manage version control?

      When you are collaborating with more than one other person on a Microsoft Word document keeping track of every version is often harder than it needs to be.

      There are a number of commonly used methods to manage version control, such as; adding version numbers or dates to the end of the document name. Inserting your initials, or your initials and the date at the end of the document.

      These methods do work, if your team are all following the same version control system and no two people are working on the document simultaneously, leaving you with two different versions of report_v18.

      Too often, these methods just don’t work.

      Your file name ends up being so long that you can’t read it without expanding the size of your documents window, or someone places the word _final at the end of your document prematurely leaving you with something along the lines of document_v18.2_final_v4 and so on.

      The only way to find the latest version now is to look at the most recently updated file, cross your fingers and hope you have just opened the correct version.

      With so many of us facing the same frustrations when collaborating in Microsoft Word, it’s no surprise that there are now some amazing purpose-built tools on the market that are here to make version control easy.

      Tools such as Simul Docs.

      Numerical file names is the best way to manage version control, you’ve been using some form of this method for a while now. But Simul takes it to a whole new level.

      Removing the variable of individual decisions or file name preferences, Simul will automatically save a document under a new name when a change is made.

      Simul makes version control easy and fool proof, like it should be.

      When working in Simul you own the first draft, Simul would call this version 0.0.1.

      Someone else opens version 0.0.1 and makes a few minor changes and without this author having to think about pressing save, or coming up with a new file name, Simul has automatically saved the document for them and called it version 0.0.2.

      Then you jump back in and add a few extra pieces of information, this version is automatically saved as version 0.0.3.

      Its version control done right. The way you’ve always dreamt it would be done.

      With Simul managing version control for you, you will never have to search through a long list of documents and crazy file names again to find the latest version. You also won’t accidentally save over an old version without realising.

      So you’ve finished collaborating and you now have a final version. Congratulations!

      You can easily export or share your document directly from Simul Docs. Use the export button to take the file out in either Word or PDF formate, or use the share button to share the file using a direct link, email or any cloud sharing system such as Dropbox, GoogleDrive, OneDrive and Sharepoint.

      Leaving you to collaborate, share and work on your document without any of the painful bits, the bits we all wish weren’t a part of collaborating in Word.

      How To Use The Document Map In Microsoft Word

      Once upon a time, Word’s Document Map had a poor reputation. That reputation was justified. Until Word 2002, it was very flaky. I’ve had Word 2000 crash while displaying the Document Map more times than I can remember.

      But from Word 2002, it improved a lot, and in Word 2010 it has been re-vamped and moved to centre stage. The document map is very useful, so give it a go.

      How to invoke Document Map

      Figure 1: The three parts to the Navigation Pane in Word 2010

      To see the Document Map:

      In all versions except Word 2007: Alt-V-D. (We lost the old keyboard shortcut in Word 2007, but it was reinstated for Word 2010!!)

      You’ll see the Document Map on the left of your Word screen.

      What does the Document Map do?

      Strictly speaking, it doesn’t do anything. It just sits there on the left of your screen. What it shows you, however, can be very useful. It shows an outline of your document. That is, it shows all the headings in your document. You get to choose whether to show just the highest-level headings, or lower-level headings as well.

      How to get Document Map to display something useful

      To get Document Map to display useful headings, apply the built-in heading styles to the headings in your document.

      There are many ways to apply the heading styles.

      In Word 2003 and earlier versions, the easiest way is probably to use the Styles combobox on the toolbar. (And if you’re used to using that, in Word 2007 and Word 2010, you can reinstate the Styles combobox to the Quick Access Toolbar.)

      From the Styles combo box, choose Heading 1 for your main headings, Heading 2 for sub-headings and Heading 3 for minor headings, and so on.

      How to use the Document Map to move around your document quickly How to use the Document Map to see where you are in a document

      If you have a really big document, it’s sometimes easy to get “lost”. You can see a page of text, but it’s hard to know where you are in the document.

      Document Map is a good way to solve this problem. As you move around your document, the Document Map will highlight the current heading.

      For example, in Figure 1, I can see that the cursor is within the section with the heading “Balloons”. In Figure 2, I can see that the cursor is within the section “Sea transport”.

      How to control the number of levels that Document Map displays

      There are two controls available:

      How to change the format of the text in the Document Map

      In Word 2007 and earlier versions, text in the Document Map is shown in style Document Map. Modify the Document Map style to suit your needs. I find that 10pt Tahoma works well. This feature was removed from Word 2010.

      How to change the width of the Document Map

      Hover over the vertical bar separating the Document Map from your text. Drag left or right to suit your needs. See Figure 3.

      Figure 3: Hover over the vertical bar to the right of the Document Map and drag to change the width of the Document Map.

      How to use the Document Map in Word 2010

      The Document Map has changed substantially in Word 2010 (Figure 4). It’s not even officially called the Document Map any more, but since it does not have a new name, it seems sensible to keep using the old one.

      It now shares the new “Navigation Pane” with a panel for Find and one for Thumbnails. (Except they’re not called Find and Thumbnails any more either; but, like the Document Map they don’t have new names, so using the old names seems sensible.)

      There good things about the changes:

      Best of all: I can drag a heading in the Document Map, and the heading, and all the paragraphs of text “below” it, will move.

      The old pre-Word 2007 keyboard shortcut of Alt-V-D has been reinstated. So I can open the new Document Map with the keyboard shortcut I’ve been using for a decade or more.

      Word no longer guesses about what to show in the Document Map. It displays paragraphs based solely on each paragraph’s outline level.

      But there are things I don’t like so much about the new Document Map:

      It shows a lot less content than the old one. It’s pretty, but because the headings are in little buttons, each one takes up a lot more space. We lose 40% to 50% of the content compared with Word 2007 (the smaller your screen resolution, the bigger the hit).

      To change the number of heading levels displayed in the Document Map requires one more mouse movement than the old version. One more mouse movement in this case is a change from 2 to 3, or a reduction in productivity of 50%.

      There is some [NOTE: outdated link removed by Lene Fredborg 29-Dec-2024] some good material about the new Document Map at chúng tôi written during the beta testing of Office 2010.

      There are several problems with Document Map:

      Document Map doesn’t show headings that are in tables. I find this really annoying. It’s a known bug that has been inherited by the “new” Document Map of Word 2010. I guess it won’t get fixed any time soon.

      Document Map doesn’t show headings that are in text boxes. Even the “new” Document Map of Word 2010 fails to show headings in a text box. Until Word 2007, text in a text box did not appear in the table of contents. So we weren’t likely to put a heading in a text box. Since that bug was fixed, we can put headings in a text box, and it’s the only straight-forward way to lay text over an image. So the failure of the new document map to show headings is particularly irritating.

      In the Paragraph dialog, on the Line and Page Breaks tab, tick “Page Break Before”. Or, better, use the “Keep with Next” setting to keep the paragraph on the same page as the next paragraph. Or, better still, format your document using styles that have been modified with an appropriate “Keep with next” setting.

      In Word 2007 and earlier versions, sometimes the Document Map decides to display tiny, unreadable type. It’s a known bug. The solution is to switch to Outline View and then back again. That is:

      For the curious or the frustrated: How does Word decide what to display in Document Map? Word 2007 and earlier versions

      More usefully, the Outline Level can be derived from the style you apply to your text. The built-in heading styles have their Outline Level fixed (Heading 1 has Outline Level 1, Heading 2 has Outline Level 2 and so on). If you create a custom style, you can modify it to have the Outline level you choose.

      If your document has text with appropriate Outline Levels, Document Map will use those outline levels. If Word can’t find any text with appropriate Outline Levels, then, in Word 2007 and earlier versions, Word will guess. (In Word 2010, Word no longer guesses. Hooray!)

      Turn off Document Map.

      Create a new Word document.

      Copy the following text into your document:

      A small line of text The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.Another short line The quick brown fox jumps over the lazy dog. jumps over the lazy dog.Few words here The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.

      Turn on Document Map.

      You can see that Word has guessed that short, bold lines are headings and has changed the Outline Level of the paragraphs.

      Since no-one ever wants Word to guess, make sure you apply appropriate styles (which have appropriate Outline Levels) to your text. Then you will be controlling what displays in Document Map.

      Word 2010

      Word displays text in the Document Map based entirely on the Outline Level of the paragraph. It does not guess.

      Acknowledgement Fellow MVP Klaus Linke worked out the problem with the missing heading numbering in Document Map.

      Tracking And Referencing Documents In Microsoft Word 2010

      In this chapter from MOS 2010 Study Guide for Microsoft Word Expert, Excel Expert, Access, and SharePoint Exams, you’ll learn the mechanics for creating different types of reference material for a document, including bibliographies, cross-references, indexes, and tables of authorities (which are used in legal documents).

      In this chapter, you’ll learn the mechanics for creating different types of reference material for a document, including bibliographies, cross-references, indexes, and tables of authorities (which are used in legal documents). Most of the tools you use for these tasks appear on the ribbon’s References tab.

      In the first section of this chapter, you’ll learn details about tracking revisions in a document, including how to merge different versions of a document and review revisions in the combined document.

      3.1 Review, Compare, and Combine Documents

      In this section, you learn how to work with four groups of commands on the Review tab: Comments, Tracking, Changes, and Compare. You often use these commands when you work on a shared document with colleagues or coworkers, but you can use them effectively on your own when you need to annotate a document or compare and combine different versions of a document.

      Adding Comments to a Document Using Track Changes and Setting Track Changes Options

      You can also choose from a number of options for how revisions are tracked and displayed and how you view them. Many of these settings are controlled in the Track Changes Options dialog box.

      In the Track Changes Options dialog box, you can specify the following:

      Formatting that Word applies to insertions and deletions.

      Where Word places a line that indicates where a change was made.

      The color that identifies your changes or whether changes are specified by author.

      Whether and how Word tracks text that is moved.

      Highlighting for changes to table cells.

      Whether changes to formatting are tracked and how Word displays those changes.

      Use the list of views available on the Display For Review menu (at the top of the Tracking group) to show or hide revisions:

      Final Shows how the document appears if you accept all revisions.

      Original Shows the original document without any revisions that have been made (as the document would appear if all revisions were rejected).

      Because the Final and Original options let you see a document without its revision marks, you can use these options to read through passages of heavily revised text more easily.

      Display the Reviewing pane in horizontal or vertical layout so that you can see the collection of revisions made to a document. The Reviewing pane also shows a set of statistics about how many of each type of change the document contains.

      Merging Documents

      The second option on the Compare menu is Combine, which is more fully identified as Combine Revisions From Multiple Authors Into A Single Document. The Combine Documents dialog box is set up essentially the same as the Compare Documents dialog box.

      If you need to, you can merge another version of the document at this point by choosing Combine from the Compare menu again, pointing to the combined result document (Combine Result 2 in the preceding screen shot) as the original document, and selecting the next version you want to combine.

      Reviewing a Combined Document

      In the window that Word displays after you combine documents, you can scroll through the combined document and the original and revised documents at the same time. Your location in each document is synchronized, which lets you refer to any of the documents as you need to.

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