Xu Hướng 6/2023 # Create A Timeline In Microsoft Word # Top 12 View | Hoisinhvienqnam.edu.vn

Xu Hướng 6/2023 # Create A Timeline In Microsoft Word # Top 12 View

Bạn đang xem bài viết Create A Timeline In Microsoft Word được cập nhật mới nhất trên website Hoisinhvienqnam.edu.vn. Hy vọng những thông tin mà chúng tôi đã chia sẻ là hữu ích với bạn. Nếu nội dung hay, ý nghĩa bạn hãy chia sẻ với bạn bè của mình và luôn theo dõi, ủng hộ chúng tôi để cập nhật những thông tin mới nhất.

Multipart article

A timeline is essential for managing a complex project and juggling dozens of due dates. It allows you to quickly visualize the sequence of events in a project or event, and clearly convey the timing to team members.

In this article, you’ll learn how to make a timeline in Microsoft Word. You can also download a free Microsoft Word timeline template and we’ll show you how to customize it to meet your needs.

Download Our Free Timeline Template in Word

Quickly create a timeline in Word with this free template. Enter your own project information in the text boxes, change the colors, or even choose a different timeline layout.

To learn how to customize this timeline template, scroll down to the “How to Customize Your Timeline in Word” section.

Watch a free demo

How to Make a Timeline in Word

Although Microsoft Word is traditionally used to develop and edit copy, you can still create a visual timeline using SmartArt graphics. You can choose from dozens of timeline layouts and customize the colors to fit your project.

Note: We are using Windows running Word 2013 in this example.

Select a Timeline Style

Open a blank document in Microsoft Word.

You’ll see a pop-up box with different kinds of SmartArt graphics, ranging from lists to processes to pictures. You can choose any layout you like, but for this example, we’ll choose the basic timeline layout (the arrow with the dots in the middle).

Add Project Information to the Timeline in Word

The basic timeline starts off with three timeline entries, but you can add additional events on the timeline by hitting the Enter key after a bullet point in the floating box.

If you want to add two events on the same date, first type in the date in the floating box. Then, hit Enter and Tab to nest multiple tasks under the same date.

How to Customize Your Timeline in Word

Once you’ve added your project information and dates, it’s easy to modify the timeline. You can add a title, switch to a different timeline layout, and customize the color palette.

Add a Title

You’ll see a line appear with a little grey box that says Header. You’ll also see your cursor appear in the header area. Start typing your timeline’s title here.

In the Home tab, in the Fonts group, you can change the font size and color. And in the Paragraph group, you can change the alignment of the text.

Choose a Different Timeline Layout

Change the Timeline Color

How to Use Smartsheet to Make a Timeline

Here’s how to use Smartsheet and Office Timeline:

Choose a Smartsheet Timeline Template

Log in to your Smartsheet account or start a free, 30-day trial.

Try Smartsheet for Free

Search for “timeline” and select the Project with Gantt Timeline template.

Rename the template and choose where to save it.

Enter Your Own Project Information

Assign tasks to certain team members in the Assigned To column and convey progress with the % Complete column. You can also flag at-risk tasks in the far left column.

Connect Smartsheet Data with Office Timeline

Connect information stored in Smartsheet with Office Timeline to visually highlight the most important parts of your project. The Smartsheet and Office Timeline integration allows you to easily create a customizable timeline and share the image with others as an image, .PDF, or PowerPoint slide.

Note: You must have Windows and PowerPoint to use Office Timeline. Mac users will need to run Office Timeline using a virtual machine like Parallels Desktop, Fusion, or VirtualBox.

You can get a free, 15-day trial of Office Timeline, and you can download and install the trial version here. After the trial ends, you’ll need to buy a license to continue using the Office Timeline and Smartsheet integration.

Log in to your Smartsheet account and allow access to Office Timeline.

Select the sheet you’d like to import then choose if you’d like to include or exclude certain information from your sheet.

Office Timeline will automatically generate the timeline for you. You can then change the colors, layout, symbols, font, and more.

Improve Visibility with Real-Time Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team – and adapt as those needs change.

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

How To Create A Table Of Contents In Microsoft Word

How to create a Table of Contents

Apply the built-in Heading styles to the headings in your text.

Creating a table of contents in a Microsoft Word document is a two-step process. First, identify the text that you want to appear in the Table of Contents. Second, tell Word to insert the Table of Contents. Having created your Table of Contents, you can then customize it in several ways, to suit your needs.

On this page

Identify the text that you want to appear in the Table of Contents

If these don’t appeal to you, there are several other ways to apply a style.

In the same way, apply the Heading 1 style to other major headings in your document. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-headings etc.

If you don’t like the way the heading styles look (eg, you want a different font or font size or colour), don’t format the text directly. Instead, modify the heading styles.

Create the Table of Contents Word 2003 and earlier versions

Display the Table of Contents dialog. To do that:

Word 2007 and Word 2010

Choose one of the following items on the menu.

There is a built-in “Manual Table”. This takes you back to the era of the electric typewriter. If you like typing things out for no good reason and your life expectancy is a lot longer than mine, this is for you.

At the bottom of the menu, you can choose Insert table of contents. This displays the Table of Contents dialog that was also in earlier versions of Word. If you want two or more tables of contents in one document, you must choose this option for at least the second and subsequent tables of contents.

Using a table of contents content control in Word 2007 or Word 2010

You can use the content control to manage your table of contents (Figure 1).

Figure 1: A table of contents in a content control

If you attempt to insert another custom or built-in table of contents that will be placed in a content control, then the new one will over-ride the existing one. If you want more than one table of contents in a document, use the “Insert table of contents” menu option for all, or at least the second and subsequent, tables of contents.

How to create a custom table of contents and have it appear on the Table of Contents menu in Word 2007 or Word 2010

Insert your table of contents into any document, and adjust it to suit your needs.

Add text above and/or below the table of contents as required (for example, add a heading “Table of Contents”, preferably formatted with the built-in TOC Heading style).

Select the text above, the table of contents, and the text below.

In the Create New Building Block dialog:

give your table of contents a name

in the Gallery list, choose Table of Contents

in the Category list, choose ‘Create new category’ and name your new category

Word displays entries in the menu in alphabetical order by category. Sadly, there are few letters in the alphabet before the “B” for “Built-In”. If you want your custom tables of contents to appear before the Built-In category, but there is no name between “A” and “Built-In” that suits you, then put a space at the beginning of the category name. For example, name your category ” Shauna”. A space is alphabetized before a letter, so ” Shauna” will be displayed before “Built-In”.

Customize the Table of Contents (if you need to) How to change the look of the headings in the document

Use the Document Map

How to change the look of the Table of Contents itself

To modify the Table of Contents itself, you need to display the Table of Contents dialog. To display the dialog for an existing table of contents:

From the Table of Contents dialog you can modify the Table of Contents in several ways.

By default, Word shows three levels in your Table of Contents. That is, it puts the text from Heading 1, Heading 2 and Heading 3 in the Table of Contents. If you want to show more or fewer levels, in the Table of Contents dialog, change the number in the Show levels box.

For sophisticated customization, you can edit the switches in the TOC field.

How to create a table of contents for several documents

To create one table of contents for several documents, you need to do the following.

Create a separate document to hold the table of contents (we’ll call this “the ToC document”).

For ease, put all the documents, and your ToC document, in the one folder.

In your ToC document, use an RD (Reference Document) field for each document that you want to include in your Table of Contents.

To insert an RD field, do ctrl-F9 and, within the brackets that Word gives you, type RD “filename“. For example { RD “Chapter 1.docx” }. You can’t type the curly brackets by hand. You must do ctrl-F9.

If you can’t put all your files in one folder, you must use double backslashes and double quotes. For example, { RD “C:\My folder\Chapter 1.docx” }.

Add an RD field for each document that you want to reference, in order.

Create the Table of Contents in this ToC document in the usual way.

Remember the page number rule: “The Table of Contents will pick up whatever pagination appears in your document”. It applies when using RD fields to create a ToC for many documents. You may have to set the starting page number manually in each document if you want pagination to run consecutively through your project.

Other tips about Tables of Contents

If you have Word 2003, Microsoft has some great online training about Tables of Contents available for free. See

A Table of Contents is a field, not ordinary text. To see fields in your document, you can tell Word to display fields with grey shading. The grey doesn’t print, but it reminds you that this is a field, not ordinary text. To display fields with grey shading:

Tables of Contents don’t update automatically when you add a new heading to your document. This is because a ToC is a field. To update a Table of Contents, put your cursor in the Table of Contents and press F9 to update it. Or ctrl-a F9 to update all fields in the document. In Word 2007 and Word 2010, if your table of contents is in a content control, you can use the content control to update the ToC.

When you update your Table of Contents, always choose to update the Entire Table (Figure 2).

Figure 2: Whenever you see this box, always choose the second option and update the entire table.

The Table of Contents will pick up whatever pagination appears in your document. To control page numbers, see How to control the page numbering in a Word document at the Word MVP FAQ site

If the tabs in your Table of Contents seem to have gone crazy, see Whenever I update my Table of Contents it acquires unwanted tabs, and I have to press Ctrl+Q to get rid of them at the Word MVP FAQ site

To solve the problem, select the whole of the Table of Contents (selecting a few paragraphs either side is OK). Do Shift-F9. You’ll see the field codes exposed, and they’ll look something like { TOC o “1-3” h z }. Edit these codes to remove the h. Press F9 again to re-generate the ToC and hide the field codes. (By the way, you can’t type the curly brackets yourself. If won’t work. If you want to type out the field codes manually, use ctrl-F9 to create the curly brackets.)

Note: It is also possible to create a Table of Contents by marking each individual paragraph that you want to appear in the ToC. Then, you tell Word to use your marked paragraphs to create the ToC. You do this using { TC } fields. It seems to me that the chance of human error in accidentally omitting to mark a heading is large. I wouldn’t risk it. But if you’re interested, look at Word’s help under TC.

Related pages

How to number headings and figures in Appendixes in Microsoft Word – includes information on creating a table of contents when you have appendixes in your document

How to use the Document Map in Microsoft Word – the Document Map roughly mirrors your table of contents

How To Create And Manage A Table Of Contents In Microsoft Word

Using a table of contents in your document makes it easier for the reader to navigate. You can generate a table of contents in Word from the headings used in your document. Here’s how to do it.

Add a Table of Contents

Regardless of the size of your document, using a table of contents can direct the reader to exactly where they need to be. In addition to making the document more reader-friendly, a table of contents also makes it easier for the author to go back and add or remove content if necessary.

By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). To apply heading styles, select the particular style from the “Home” tab. If you’re not happy with the types of heading styles available, you can change the default heading style.

You can manage this in two different ways. You can either apply the heading styles to each section after you’ve finished the document, or you can add them as you go.

Once you’ve applied your heading styles, it’s time to insert your table of contents.  The first thing you need to do is put the cursor where you want the table of contents to appear. Once ready, head over to the “References” tab and select “Table of Contents.”


A drop-down menu will appear. Here, you can choose between the three different built-in tables.

The only difference between Automatic Table 1 and 2 is the title, which is “Contents” and “Table of Contents,” respectively. Selecting either Automatic Table 1 or 2 will create the table of contents using the names of the headings.

If you chose the “Manual Table” option from the “Table of Contents” drop-down menu, then it will insert a template for you that you will need to edit yourself.

You may notice in this table of contents that there are sub-levels. Each level represents a heading style in your document. So if you use the automatic table and you want sub-levels in your ToC, you will need to use heading 1 for level 1, heading 2 for level 2, and heading 3 for level 3.


Updating the Table of Contents

Your table of contents will now be updated.

Removing the Table of Contents

At the bottom of the drop-down menu, select “Remove Table of Contents.”

Your table of contents will now be removed from your document.

How To Create Multilevel Numbered Headings In Word 2023

Zinkevych, Getty Images/iStockphoto

Over the last few months, we’ve reviewed Word’s numbered list features. Specifically, How to control spacing and alignment in a numbered list in Microsoft Word shows how to control spacing and alignment and How to number headings in a Word 2023 document shows a simple way to number headings. In this article, we’ll continue by reviewing Word’s Multilevel List feature. Fortunately, it’s easier to implement and modify than you might think.

I’m using Word 2023 on a Windows 10 64-bit system, but this feature is available in earlier versions. However, the multilevel list options discussed in this article aren’t available in the online 365 browser edition. For your convenience, you can download the demonstration .docx and .doc files, or you can work with your own content.

LEARN MORE: Office 365 Consumer pricing and features

What doesn’t work

You can’t use Word’s Numbering feature to generate a multilevel numbering system, even if you use built-in heading styles. Figure A shows a document with two styled heading levels: Heading 1 and Heading 2. You can apply the Numbering option (in the Paragraph group) and Word will number the headings consequently, but the feature ignores different levels; if you expected 1, 1.1, 2, 2.1, and 2.2, you might be surprised. If you select the entire document first, Numbering not only ignores the different levels, but it also numbers the paragraphs!

Figure A Word’s Numbering option can’t handle multilevel headings. The easy way Figure B Choose one of the built-in multilevel options from the gallery.

What’s important to note is that the List Library collection displays styles linked to the built-in heading styles. If one of these works for you, you needn’t go any further.

Figure C Tweak it

The default options are adequate most of the time, but you might want to customize the results a bit and that’s where things can get a bit confusing. The options are straightforward, but there are a lot of them; Word can handle up to nine levels!

Figure D Open this dialog to create a new multilevel list.

Now you’re ready to choose settings that will reflect your numbered heading needs:

Select the level you want to modify. You can change one, a few or all of the levels.

Select a numbering format to apply to the chosen level, adjust the formatting; adjust the spacing and aligning, and so on.

Repeat the above for each level you want to change.

SEE: 30 things you should never do in Microsoft Office (free PDF) (TechRepublic)

An example

From the Number style for this level dropdown, choose I, II, III, (Figure E). We’re done with level 1.

Select level 2 and change the number style to l, ll, lll, as you did for level 1.

In the Aligned at control, enter .50. (Figure F).

Figure E Alter level 1. Figure F Alter level 2. Figure G We reset only a few options, but substantially changed the look of the headings.

Notice that the Font option (when you applied italics) changes only the number, not the heading text. To update the heading text, modify the heading style as you normally would. Word assumes you want all Heading 1 and Heading 2 styles included in the new numbering scheme. If you want to omit a heading level from the scheme, don’t use a built-in heading style to format those headings.

This feature is easiest to use when you combine it with Word’s built-in heading styles. However, you can map a custom heading style to the multilevel numbering feature–it just takes more work. Word handles nine levels, but any document with more than four levels should receive a serious developmental edit. More than four becomes confusing and perhaps worse, unreadable.

Stay tuned

Word’s Multilevel List feature works nicely with the built-in heading styles. However, you can get the same effect working with custom styles. Next month, I’ll show you how to do so.

Send me your question about Office

I answer readers’ questions when I can, but there’s no guarantee. Don’t send files unless requested; initial requests for help that arrive with attached files will be deleted unread. You can send screenshots of your data to help clarify your question. When contacting me, be as specific as possible. For example, “Please troubleshoot my workbook and fix what’s wrong” probably won’t get a response, but “Can you tell me why this formula isn’t returning the expected results?” might. Please mention the app and version that you’re using. I’m not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. You can contact me at susansalesharkins@gmail.com.

Also see:

Cập nhật thông tin chi tiết về Create A Timeline In Microsoft Word trên website Hoisinhvienqnam.edu.vn. Hy vọng nội dung bài viết sẽ đáp ứng được nhu cầu của bạn, chúng tôi sẽ thường xuyên cập nhật mới nội dung để bạn nhận được thông tin nhanh chóng và chính xác nhất. Chúc bạn một ngày tốt lành!