Xu Hướng 12/2022 # Count Words In A Cell Or Range / 2023 # Top 13 View | Hoisinhvienqnam.edu.vn

# Xu Hướng 12/2022 # Count Words In A Cell Or Range / 2023 # Top 13 View

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First, let’s count the total number of words in a cell or range of cells. Finally, let’s count how many times a specific word occurs in a cell or range of cells.

1. The TRIM function below returns a string with only regular spaces.

2. To get the length of this string, add the LEN function.

3. The SUBSTITUTE function below returns a string without spaces.

4. To get the length of this string, add the LEN function.

5. To count the total number of words in cell A1, subtract the length of the string without spaces (formula from step 4) from the length of the string with only regular spaces (formula from step 2) and add 1.

Conclusion: to count the total number of words in a cell, simply count the number of spaces and add 1 to this result. 1 space means 2 words, 2 spaces means 3 words, etc.

6. To count the total number of words in the range A1:A2, add the SUMPRODUCT function and replace A1 with A1:A2.

Finally, let’s count how many times a specific word occurs in a cell or range of cells. This trick is pretty cool.

7. The LEN function below returns the length of the original text in cell A1.

8. The SUBSTITUTE function below returns the string without the word “dog”.

9. The LEN function below returns the length of this string.

10. Subtract the length of the string without the word “dog” (formula from step 9) from the length of the original text in cell A1 (formula from step 7).

Conclusion: after removing the word “dog” from the original text, 12 characters are missing.

11. We know the length of the word “dog” (3), so the word “dog” occurs 12 / 3 = 4 times in cell A1.

12. To count how many times the word “dog” occurs in the range A1:A2, add the SUMPRODUCT function and replace A1 with A1:A2.

13. Use the COUNTIF function in Excel to count the number of cells that contain a specific word.

## How To Count Number Of Words In Excel Cell? (Using Formulas) / 2023

How to Count Total Number of Words in a Cell of Excel?

The steps to count the total number of words in a cell of Excel are listed as follows:

Step 1: Select the cell in the Excel sheet where you want the result to appear.

Step 2: For counting the number of words in cell A1, enter the formula shown in the following image.

To count the number of words in a range of cells, apply the equation that counts the words in a cell and implant it either inside the SUM or the SUMPRODUCT function.

The formula to count words of a particular range is “=LEN(TRIM(cell))- LEN(SUBSTITUTE(cell,” “,””))+1.”

Step 1: Select the range of data whose words you wish to count.

Step 2: Enter the formula in the cell where you want the result to display as shown in the succeeding image.

Step 4: Drag the fill handle to all cells to get the word count of each cell.

To count the number of times a specific word appears in a range of cells, we utilize a comparative methodology. We count the explicit words in a cell and consolidate it with the SUM or SUMPRODUCT function.

Step 1: Select the cell and enter the formula “=(LEN(cell)-LEN(SUBSTITUTE(cell,word,””)))/LEN(word)” as shown in the following image.

The result in cell A14 is 4.

The formula for counting the number of words in Excel is:

LEN(SUBSTITUTE(A2,” “,””))

Let us understand the working of this formula.

To begin with, we utilize the SUBSTITUTE function to evacuate and displace all spaces in the cell with a vacant content string (“). The LEN function restores the length of the string without spaces.

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Further, we utilize the TRIM function to remove extra spaces in a cell. A worksheet may contain a lot of imperceptible spaces. Such coincidental occurrence might be towards the start or end of the text (leading and trailing spaces). Since extra spaces return an incorrect word count, the TRIM function is used before computing the length of the string.

Characteristics of the Word Count Formula

The features of the word count formula are listed as follows:

It is not an in-built formula of Excel and needs to be entered manually.

It is not case sensitive which implies that any type of alphabetical letters can be used.

It is essential to place the \$ sign to fix the cell reference while copying the formula.

It works well if the cell, for which the formula is being used, is checked beforehand.

It requires the correct range to be specified at the time of usage.

#1 – How to count the number of times a single character appears in a cell?

The formula to count the occurrence of a single character in a cell is stated as follows:

=LEN(cell_ref)-LEN(SUBSTITUTE(cell_ref,”a”,””))

The “cell_ref” stands for cell reference. The letter “a” stands for the character that the user wants to count.

#2 – How to count the number of times a single character appears in a range of cells?

The formula to count the occurrence of a single character in a range of cells is stated as follows:

=SUM(LEN(range)-LEN(SUBSTITUTE(range,”a”,””)))

The “range” stands for the range of cells to which the formula is applied. The letter “a” stands for the character that the user wants to count.

#3 – How to count the number of times a specific word appears in a row or a column?

The steps to count the number of times a particular word appears in a row or a column are listed as follows:

If the column is named “NamesColumn,” the cells in this column will use “NamesColumn” for reference.

Apply the formula “=COUNTIF(NamesColumn,”Jack”)” to count the number of times “Jack” appears in the “NamesColumn.”

Note: Every time a new name is added to a cell of “NamesColumn,” the result of the formula will automatically update.

Key Takeaways

The formula to count words of a particular range is “=LEN(TRIM(cell))-LEN(SUBSTITUTE(cell,” “,””))+1.”

The word count formula is combined with the SUM or SUMPRODUCT function to handle arrays.

The SUBSTITUTE function replaces all the spaces of the cell with a vacant content string (“).

The LEN function restores the length of the string without spaces.

The TRIM function removes the leading and trailing spaces found at the beginning or at the end of the text.

The number of words in a cell is equivalent to the number of spaces plus 1.

Recommended Articles

This has been a guide to Word Count in Excel. Here we discuss how to count the total number of words in a cell and a range of cells using Excel formulas (LEN, SUBSTITUTE, TRIM) along with practical examples and a downloadable Excel template. You may learn more about Excel from the following articles –

## How To Count Words In Excel / 2023

There is one option which I always wish Excel should have and that’s count number of words from a cell.

If you work in MS Word there is an inbuilt option on the status bar which shows you how many words are there in the sheet.

But when it comes to Excel there is no such option to count words. You can count the number of cells which have text but not actual words in them.

As you know, in Excel, we have functions and you can use them to calculate almost everything. You can create a formula that can count words from a cell.

Today in this post, you will learn how to count words in Excel from a cell, or a range of cells or even from the entire worksheet. And I’ll also show you how to count a specific word from a range of cells.

Four Different ways to Count Words in Excel

Now without any ado, let’s get started.

1. The Formula to Count Words from a Cell

To count words from a cell you need to combine LEN function with SUBSTITUTE function . And the formula will be (Text is in cell A1):

=LEN(A1)-LEN(SUBSTITUTE(A1," ",""))+1

When you refer to a cell using this formula, it will return 7 in the result. And yes, you have a total of 7 words in the cell.

Before getting into this formula just think this way. In a normal sentence if you have eight words then you will definitely have 7 spaces in those words.

Right?

That means you will always have one word more than the spaces. The idea is simple: If you want to count the words, count the spaces and add one in it. Now, to understand this formula you need to split it into three parts.

In the first part, you have used LEN function to count the numbers of characters from the cell A1.

At this point, you have an equation like this.

The total number of characters with spaces and the total number of characters without spaces.

And when you subtract both of these numbers gets the number of spaces and in the end, you have to add one in it. It returns 7 in the result which is the total number of words in the cell.

When you use the above formula it will return 1 even if the cell is blank so it’s better to wrap it with IF function to avoid this problem.

This formula will first check the cell and only return word count if there is a value in the cell.

Apart from the above formulas, I have written a small code to create a UDF for this. This code will help you to create a custom function which will simply return the word count.

In short, you don’t need to combine any functions.

End Function

Let me tell you how to use it.

First of all, enter this code in VBA editor.

And then come back to your worksheet, and enter “=MyWordCount(” and refer to the cell in which you have value.

And, it will return the word count.

2. Count Words from a Range of Cells

Now let’s come to the next level.

And here you need to count words from a range of cells instead of a single cell.

The good news is you just need to use the same formula (just a simple change) which you have used above.

In the above formula, A1:A11 is the range of cells and when you enter the formula it returns 77 in the result.

here’s how it works

Do you remember that SUMPRODUCT can take arrays? So when you use it, it returns an array where you have a count of words for each cell.

And in the end, it sums those counts and tells you the count of words in the column.

3. Word Count from Entire Worksheet with VBA Code

This code is one of my useful macro codes list which I use in my work and it can help you to count all the words from a worksheet.

Sub Word_Count_Worksheet()

Dim WordCnt As Long

Dim rng As Range

Dim S As String

Dim N As Long

N = 0

N = Len(S) – Len(Replace(S, ” “, “”)) + 1

End If

WordCnt = WordCnt + N

Next rng

End Sub

4. Count a Specific Word/Text String from a Range

Here you have a different situation.

Let’s say you need to count a specific word from a range of cells or to check the number of times a value appears in a column.

Below you have a range of four cells and from this range, you need to count the count of occurrence of the word “Monday” . For this, the formula is:

And when you enter it, it returns the count of word “Monday”.

It returns the count of the word (word’s frequency) from the range not the count of the cells which have that word.

Monday is there four times in three cells.

…let me explain how it works

To understand this function, again you need to split it into four parts.

In the first part, LEN function returns an array of the count of characters from the cells.

The second part returns an array of the count of character from the cells by removing the word “Monday”.

In the third part, LEN function returns the length of characters of wor word “Monday”.

After that, subtracts part one from part two and then divide it with part three…

…it returns an array with the count of the word “Monday” from each cell.

In the fourth part, SUMPRODUCT returns the sum of this array and give the count of “Monday” from the range.

Sample File

Conclusion

Whenever you are typing some text in a cell or a range of cells you can these methods to keep a check on the word count.

I wish someday in future Excel will get this option to count words. But, for the time being, you have all these awesome methods.

Which method do you like the most?

## Cách Sử Dụng Hàm Count, Countif, Counta Và Countblank Trong Excel 2010 / 2023

Trong bài viết này tôi sẽ hướng dẫn cho các bạn mới làm quen Excel cách sử dụng các hàm đếm dữ liệu, như Count, Countif, Counta và Countblank một cách thật chi tiết để các bạn hiểu rõ và vận dụng vào các bài toán thống kê thực tế của mình.

Lưu ý: Để làm theo hướng dẫn, các bạn có thể tải file dữ liệu thực hành TẠI ĐÂY

1. Chức năng: Hàm Count dùng để đếm số ô chứa dữ liệu số trong vùng được chọn.

2. Cú pháp: =COUNT(value1,value2…)

– Trong đó value1, value2 … là những ô cần đếm, hoặc các bạn có thể nhập các vùng cần đếm.

3. Ví dụ: Cho một bảng dữ liệu như hình, yêu cầu đếm số ô chứa giá trị số trong bảng này:

II. Cách sử dụng hàm Countif

1. Chức năng: Hàm Countif dùng để đếm số ô thỏa mãn điều kiện (criteria) trong vùng cần đếm (range).

2. Cú pháp. =COUNT(range,criteria)

– Trong đó: range là vùng cần đếm, criteria là điều kiện đếm.

3. Ví dụ: Cho một bảng dữ liệu như hình, yêu cầu đếm số ô chứa giá trị lớn hơn 50, và đếm số ô bắt đầu bằng “com” trong bảng này.

1. Chức năng: hàm COUNTA trong Microsoft Excel dùng để đếm các ô không rỗng trong một vùng nhất định. III. Cách sử dụng hàm CountA

2. Cú pháp: =COUNTA(Value1, [value2], [value3],…)

– Trong đó Value1, value2, value3,… là những ô cần đếm, hoặc các bạn có thể nhập các vùng cần đếm. Value2 và Value3 là các đối số tùy chọn (đặt trong dấu [] nên không bắt buộc phải có).

3. Ví dụ: Cho một bảng dữ liệu như hình, yêu cầu đếm số ô chứa giá trị (các ô KHÔNG trống nói cách khác là các ô chứa giá trị chuỗi và số) trong bảng này.

2. Cú pháp: =COUNTBLANK(range)

IV. Cách sử dụng hàm CountBlank

1. Chức năng: Hàm COUNTBLANK giúp đếm các ô trống (rỗng) trong một vùng hay một mảng được chọn trong Excel.

* Vận dụng các công thức trên, yêu cầu nhập công thức đếm các ô chưa giá trị chuỗi;

– Trong đó: range là vùng cần đếm các ô trống (ô rỗng).

– Trong ô H8, nhập công thức: =COUNTA(A5:E11)-COUNT(A5:E11) ta được kết quả như hình sau:

Hy vọng, với bài hướng dẫn chi tiết cách dùng các hàm đếm count, counta, countblank và hàm đếm có điều kiện countif ở trên hữu ích với các bạn.

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