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Copying Headers and Footers

by Allen Wyatt (last updated June 27, 2023)

If you have developed two documents that are closely related (perhaps they are even different versions of the same information), you may want to copy headers or footers from one document to the other. This is easy to do using standard editing techniques:

Select the first document.

Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.

Use the controls in the dialog box to display the header or footer you want to copy.

Select all the elements (text and graphics) in the header or footer.

Press Ctrl+C. This copies the header or footer information to the Clipboard.

Select the second document.

Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.

Use the controls in the dialog box to display the header or footer where you want to paste your header or footer you copied in step 5.

Position the insertion point in the header or footer, then press Ctrl+V. The information in the Clipboard will be inserted in the header or footer.

Close the Header and Footer for each of your documents.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1096) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…

Header & Footer Trong Microsoft Word

Header là phần đầu trang văn bản khi bạn chèn Header thì tất cả trang của bạn đều hiền đầu trang giống nhau. Khi đọc một giáo trình bạn thường thấy dòng chữ được biên soạn bởi ai đó trên mỗi đầu trang. Ví dụ ở đây là Tài liệu được biên soạn bởi chúng tôi

Footer giống như Header nhưng ở cuối mỗi trang. Ví dụ Footer sau có đánh số trang.

Header hay Footer đều có thể chèn số trang hiện tại và ngày tháng hiện tại, tên văn bản, đường dẫn của văn bản vào mỗi trang của văn bản. Xem hết bài này để biết chèn các đối tượng trên như thế nào. Header hay Footer cũng giống như văn bản bình thường nên bạn có thể thao tác định dạng với nó như định dạng văn bản bình thường ở bài Thao tác với văn bản ở Microsoft Word đến bài Sao chép, xóa bỏ định dạng, undo & redo trong Microsoft Word.

Chèn và chỉnh sửa Header và Footer.

Chèn số trang.

Chèn thời gian, tên văn bản, đường dẫn của văn bản.

Header và Footer theo trang chẵn lẽ.

– Khi nhập nội dung cho Header phần nội dung chính của văn bản sẽ làm mờ đi.

Đóng Header ở đây là thoát khỏi chế độ nhập nội dung cho Header và quay lại chế độ soạn văn bản bình thường.

– Có thể nhấp đúp chuột vào phần nội dung chính của văn bản hoặc nhấn phím Esc.

Sau khi đóng Header bạn muốn chỉnh sửa lại Header thì làm như sau:

– Có thể nhấn đúp chuột vào phần đầu trang để chỉnh sửa Header.

Tương tự Header, Footer nằm ở cuối trang.

– Ví dụ ở đây chọn Blank – Footer trống.

– Ví dụ nhập nội dung sau: MS Word, và kết quả là:

Tương tự Header bạn đóng Footer bằng cách nhấn vào Close Header & Footer trên thanh Ribbon để đóng

Hoặc có thể nhấn phím Esc để thoát cũng như nhấp đúp chuột vào phần nội dung chính.

Kết quả phần Footer bị làm mờ.

Hoặc có thể nhấn đúp chuột vào phần cuối của trang văn bản để chỉnh sửa.

Để người đọc dễ theo dõi số trang của văn bản bạn cần chèn số trang vào Header hay Footer.

Để chèn số trang bạn làm theo các bước sau:

– Top of Page: chèn vào đầu trang (chèn vào Header). – Bottom of Page: Chèn vào cuối trang (chèn vào Footer).

Chèn Số Trang Tại Vị Trí Tùy Ý

Ví dụ bạn muốn chèn số trang như thế này: trang 1, trang 2, trang 3,… cách sau đây sẽ giúp bạn làm điều đó.

Bước 1: Bạn tạo một Footer hay Header có nội dung như sau:

Đánh Số Trang Bắt Đầu Với Số Khác 1

Vì một lí do nào đó bạn muốn đánh sô trang bắt đầu từ 2 hay 3,…

Bước 1: Ở chỉnh sửa Header hay Footer có đánh số trang.

Để người đọc theo dõi được văn bản tạo khi nào bạn cần chèn thời gian hiện tại vào văn bản.

Bước 3: Chọn một trong các kiểu thời gian ở hộp thoại sau:

Bước 1: Đặt con trỏ tại vị trí cần chèn tên văn bản.

Để người đọc biết được văn bản đang đọc được chứa ở đâu trong bộ nhớ máy, bạn cần chèn đường dẫn vào Header hay Footer.

Không Áp Dung Header & Footer Cho Trang Đầu Tiên

Như tiêu đề đã nói việc không áp dung Header hay Footer cho trang đầu tiên áp dụng cho trang bìa có thiết kế riêng, không có phần Header hay Footer.

Để làm việc đó bạn làm như sau:

Bước 1: Mở chỉnh sửa Header hay Footer.

Trang chẵn lẻ là việc áp dụng Header và Footer cho trang chẵn khác trang lẻ (khác nhau về nội dung).

Việc đánh trang chẵn lẻ này áp dụng cho việc đóng tập khi in hai mặt, ví dụ trang chẵn có lề đóng tập là lề trái còn trang lẻ có lề đóng tập là lề phải, nếu không áp dung trang chẵn lẻ nội dung của phần Header và Footer trên trang chẵn hay trang lẻ có thể bị che bởi phần đóng tập.

Để áp dụng trang chẵn lẻ bạn làm theo các bước sau:

Bước 1: Mở chỉnh sửa Header hoặc Footer.

Chọn trang lẻ và chỉnh sửa theo ý của bạn.

Chọn trang chẵn và chỉnh sửa theo ý bạn.

Qua bài này bạn đã biết về việc dùng Header & Footer như thế nào rồi.

Bài sau sẽ là Chèn Text Box trong Microsoft Word .

Nếu bạn có bất kỳ khó khăn hay thắc mắc gì về khóa học, đừng ngần ngại đặt câu hỏi trong phần BÌNH LUẬN bên dưới hoặc trong mục HỎI & ĐÁP trên thư viện chúng tôi để nhận được sự hỗ trợ từ cộng đồng.

(Archives) Microsoft Word 2007: Creating Headers And Footers

Last updated

This article is based on legacy software.

You can create headers and footers in your Word document so that information such as the author’s name, document title, or page numbers will appear in the top and/or bottom margin of your document. You can create a header and footer that appears the same on every page, or you can customize the pages with different headers and footers.

Inserting a Header or a Footer

By default, headers and footers appear on every page of your document. Word gives you have several presets to select from; you can also begin with a blank header or footer.

Select the desired header or footer style HINT: To start with a blank Header/Footer, selectEdit Header or Edit Footer

Editing Header or Footer Content

Once you have inserted a header or footer you can edit or format the content. Additional options appear in the Header & Footer Tools Design Tab.

Edit text as desired

From the Ribbon, select additional customizing options as desired

The Header & Footer Tools Design Tab

The Header & Footer Tools Design command tab appears on the Ribbon only when an existing header or footer is active. This special command tab providing several unique header and footer formatting options.

Position Group This group allows you to adjust where your header appears on the page(s). The default setting is 0.5 inches from the top and bottom of the page.

Close Header and Footer Group From here you can exit the header/footer text box and continue editing your document.

Creating a Different First Page Header and Footer

If you want the header/footer of your document to be different on your first page, you first need to create a header or footer. You can customize headers and footers in the Header & Footer Tools Design tab, which appears only when you select a header or footer.

From the Header & Footer Tools Design command tab, in the Options group, select Different First Page The label on the first page header text box changes from Header to First Page Header.

In the First Page Header text box, insert the desired information

In the First Page Footer text box, insert the desired information

In the Footer text box, insert the desired information

In the Header text box, insert the desired information

Creating Odd and Even Page Headers and Footers

You can create different odd and even page headers and footers, which display different information on the odd and even pages of your document.

From the Headers & Footers Tools Design tab, in the Options section, select Different Odd & Even Pages

In the Odd Page Header text box, insert the desired information

In the Odd Page Footer text box, insert the desired information

In the Even Page Footer text box, insert the desired information

In the Even Page Header text box, insert the desired information

Word 2013: Headers, Footers, And Page Numbers

/en/word2013/columns/content/

Introduction

The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain additional information such as page numbers, dates, an author’s name, and footnotes, which can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.

Optional: Download our practice document.

To create a header or footer:

In our example, we want to display the author’s name at the top of each page, so we’ll place it in the header.

To insert a preset header or footer:

Word has a variety of preset headers and footers you can use to enhance your document’s design and layout. In our example, we’ll add a preset header to our document.

Editing headers and footers Design tab options

When your document’s header and footer are unlocked, the Design tab will appear on the right side of the Ribbon, giving you various editing options:

To insert the date or time into a header or footer:

Sometimes it’s helpful to include the date or time in the header or footer. For example, you may want your document to show the date when it was created.

On the other hand, you may want to show the date when it was printed, which you can do by setting it to update automatically. This is useful if you frequently update and print a document because you’ll always be able to tell which version is the most recent.

The Date and Time dialog box will appear. Select the desired date or time format.

Check the box next to Update Automatically if you want the date to change every time you open the document. If you don’t want the date to change, leave this option unchecked.

Adding page numbers

Word can automatically label each page with a page number and place it in a header, footer, or side margin. When you need to number some pages differently, Word allows you to restart page numbering.

To add page numbers to a document:

In our example, we’ll add page numbering to our document’s footer.

To restart page numbering:

Word allows you to restart page numbering on any page of your document. You can do this by inserting a section break and then selecting the number you want to restart the numbering with. In our example, we’ll restart the page numbering for our document’s Works Cited section.

Place the insertion point at the top of the page you want to restart page numbering for. If there is text on the page, place the insertion point at the beginning of the text.

A section break will be added to the document.

To learn more about adding section breaks to your document, visit our lesson on Breaks.

Challenge!

Create a new Word document. If you want, you can use our practice document.

Create a blank header. If you’re using the example, unlock the header.

Add a name to the header. If you’re using the example, type the name Tom Shelby after Professor.

Try inserting a preset header or footer.

Add today’s date to the header. If you’re using the example, add today’s date below Professor Tom Shelby.

Try adding a page number to the footer. If you’re using the example, add a page number to the bottom of the page.

Try restarting the page numbering.

/en/word2013/pictures-and-text-wrapping/content/

Headers And Footers In Word 2003

A header or footer is the text that is printed at the top or bottom of every page in a document.

HEADERS AND FOOTERS

A header or footer is the text that is printed at the top or bottom of every page in a document. As you can probably guess, a header is printed in the top margin and a footer is printed in the bottom margin. You can see them in most books with the title at the top and page number at the bottom.

Headers and footers are usually made up of simple fields such as the document title and a page number, but can be made to contain large amounts of text and graphics.

Some examples of headers and footers are:

C:docsgirlfriendChoreoanimator.doc Page 5

Created by: Jeremy Goodwin Page 3 of 45

Created on: October 6, 1998 Page 1 Confidential

Placing information in the header or footer is usually so you can tell which pages logically belong together when printed out (the much-maligned “dead-tree format”). Having the file name and location can be handy too.

CREATE A SIMPLE HEADER AND FOOTER

Creating a header or footer inside your Word document is done by selecting “Header and Footer” from the “View” menu. Word will then display the header area of the document by default. The main contents of your page will now appear “dimmed”, while the header area will be activated for editing and is outlined by non-printing dotted lines.

Start out by entering some text into the header and then formatting it in the same way you would the main document. Headers and footers allow for 3 spaced elements on the same line: one aligned left; one aligned center; and one aligned right. To move between the left, middle and right aligned areas on a header or footer, simply hit the “TAB” button on the keyboard.

A commonly used example of this spacing occurs when placing the author name on the left, the page number in the middle and the date on the right of the footer in the document (which is one of the pre-set AutoText options).

A general rule of thumb is to try and make the header and footer less noticeable than the main body of text. To do this, try changing the text color from black to gray, or make the font-size smaller.

Anything you enter in the header or footer will appear on every page of the current document. Also if the header or footer is too large to fit in the margin, Word adjusts the top and bottom margin to accommodate them.

THE TOOLBAR AND THE AUTOTEXT FUNCTION

The “Header and Footer” toolbar will appear every time you have selected a header or footer to edit. The “Include AutoText” button is given prime-place on the toolbar because it provides a number of very useful pre-set and pre-formatted fields.

Most headers and footers that you see on Word documents will in fact use one of these handy AutoText selections:

Next to the “Insert AutoText” button are a number of separate fields such as page number, total number of pages, date and time. All of these fields (as well as the ones in the AutoText selections) change according to context. For example the “page number” field will give a different number on each page; the “number of pages” field will change as soon as the total number of pages in the document changes; and the date and time fields will display the date and time the document was opened, or the field added.

MORE CONTROL USING PAGE SETUP

So far we’ve seen that changing a header or footer in a document propagates those changes to all of the headers or footers in the document.

A different header and footer can also be specified for the first page of a document, or the first page of a section within the document. For example, if the first page of your document is a cover page and does not require a header or footer, you can select the “Different first page” checkbox and then leave the header and footer blank.

DIFFERENT HEADERS AND FOOTERS FOR DIFFERENT SECTIONS

When you divide a document into sections, Word uses the headers and footers in the first section as the default for every subsequent section. All headers in the document and all footers in the document are initially connected so that their contents are identical.

If you want to create a different header or footer in one section, you must break the connection with the preceding header or footer by deselecting the “Link to Previous” button on the “Header and Footer” toolbar. Word then uses the header or footer you create in the current section for all subsequent sections. To create a different header or footer in the following sections, simply go down to that section and repeat the process.

CREATING SECTIONS

If the “Link to Previous” button was “grayed out” when you tried to break the connection with the preceding header or footer, it is probably because you haven’t broken your document up into what Word considers to be “sections”.

A “section break” is an invisible mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers. This helps to divide the document into logical parts and allows you to format each part separately from the others.

“Next page” inserts a section break and starts the new section on the next page (this works like the page-break function).

“Continuous” inserts a section break and starts the new section on the same page (this is like an invisible section marker).

“Odd page” or “Even page” inserts a section break and starts the new section on the next odd-numbered or even-numbered page.

When you decide on the most suitable section marker for your needs, you will then be able to tailor impressive headers and footers for each logical part of your document.

Using Headers And Footers In Word 2023

Microsoft Word gives you the option to place a header and footer at the top and bottom of your pages. You can place anything in this section, but Word uses header and footer information in all pages. You can use these settings to create titles above your pages and page numbers at the bottom of your pages.

Header and Footer Buttons

(Header and footer buttons)

Footers are generally used for information regarding page numbers or information that you want to mark at the bottom of each page. If you choose to add page numbers to the bottom of your pages in a footer setting, Word will automatically increment each page number. You don’t need to manually type a page number in each footer. Word knows that a page number setting should display the page number.

In this lesson, we’ll discuss header and footer configurations to customize long documents with several sections, chapters and pages.

Setting a Word Document Header

(Header options dropdown styles)

You can add any one of these header options to the document, and Word will automatically format it using the style shown in the example. Choose the “Banded” option and notice that a header is added to the top of the currently active page.

(Header added to document)

After you choose a header style, it’s shown at the top of the current page with a tab at the bottom-left corner that says “Header.” Whenever you type any content in a document header, Word automatically displays this tab to let you know that the content you’re adding to the document is the header and not the body of the page.

Word displays a prompt where you can type your custom header. In the image above, the template location is labeled “Title.” Remember that headers are generally used for titles that will be displayed on every page, so typing content in the header template will be shown in each page as static content. When you add static content to a header or footer, this same content persists across all pages. Not only does the content remain the same, but the style also persists across all pages.

In the image above, the title “Test Document” is added to the header. The content is set at all capital letters due to the style presets created by Word. You can still customize header settings, but any changes that you make will affect all pages in your file. To test the new header settings, add a new page to the document.

Creating Footer Settings

Headers give you the benefit of adding static content at the top of your pages, but footers are usually reserved for content that changes from page to page. Most commonly, footers contain page numbers. Word supports a number of preset footer styles. You can place a page number to the left, center or right of the page. Word also supports styles that make footer settings more attractive than just having a number at the bottom of a page.

(Footer dropdown options)

You’ll notice that several footer options and styles are the same as the options displayed for the header dropdown. These preset styles can be added to your footer so that you don’t need to create one on your own.

The most common footer is page numbers. In the footer dropdown options, you can see the page number examples with the styles applied so that you can sample what your footer will look like.

(Page number footer added to a document)

Similar to the “Header” tab that displays when you edit the header section, Word displays a “Footer” tab as you change the content in a footer. This lets you know that you aren’t editing the body of a document but rather the footer. Notice in the image above that the page number “2” displays. This number is automatically generated based on the page where it’s displayed.

If you look at the first page in your document, you’ll notice that the page number is “1.” You can test the footer feature by adding a new page break on page two. A new page is created, and at the bottom of the page will show the number “3.” Word takes care of the page numbers, so should you add or delete a page in your document, the numbers will reflect the right page.

(Page Number Format configuration window)

It’s standard to start page number counts on page two, and this window lets you configure at which page the first number displays. You can start at any page, but it’s common to start after the table of contents if you have a large document. You can also change the number format from the top dropdown. For instance, you can use roman numerals as page numbers.

You can also include chapter numbers if you’re creating an ebook or a large document that has a table of contents. These footer configurations help customize the way Word displays page numbers and other information across the document.

Setting headers and footers is common for large documents, and you’ll use this feature often when you create long documents. We’ll cover creating a table of contents in later chapters, which is another useful tool that Word offers that will automatically generate organizational information for documentation.

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