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Copying Headers and Footers

by Allen Wyatt (last updated June 27, 2020)

If you have developed two documents that are closely related (perhaps they are even different versions of the same information), you may want to copy headers or footers from one document to the other. This is easy to do using standard editing techniques:

Select the first document.

Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.

Use the controls in the dialog box to display the header or footer you want to copy.

Select all the elements (text and graphics) in the header or footer.

Press Ctrl+C. This copies the header or footer information to the Clipboard.

Select the second document.

Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.

Use the controls in the dialog box to display the header or footer where you want to paste your header or footer you copied in step 5.

Position the insertion point in the header or footer, then press Ctrl+V. The information in the Clipboard will be inserted in the header or footer.

Close the Header and Footer for each of your documents.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1096) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…

Word 2013: Headers, Footers, And Page Numbers

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Introduction

The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain additional information such as page numbers, dates, an author’s name, and footnotes, which can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.

Optional: Download our practice document.

To create a header or footer:

In our example, we want to display the author’s name at the top of each page, so we’ll place it in the header.

To insert a preset header or footer:

Word has a variety of preset headers and footers you can use to enhance your document’s design and layout. In our example, we’ll add a preset header to our document.

Editing headers and footers

Design tab options

When your document’s header and footer are unlocked, the Design tab will appear on the right side of the Ribbon, giving you various editing options:

To insert the date or time into a header or footer:

Sometimes it’s helpful to include the date or time in the header or footer. For example, you may want your document to show the date when it was created.

On the other hand, you may want to show the date when it was printed, which you can do by setting it to update automatically. This is useful if you frequently update and print a document because you’ll always be able to tell which version is the most recent.

The Date and Time dialog box will appear. Select the desired date or time format.

Check the box next to Update Automatically if you want the date to change every time you open the document. If you don’t want the date to change, leave this option unchecked.

Adding page numbers

Word can automatically label each page with a page number and place it in a header, footer, or side margin. When you need to number some pages differently, Word allows you to restart page numbering.

To add page numbers to a document:

In our example, we’ll add page numbering to our document’s footer.

To restart page numbering:

Word allows you to restart page numbering on any page of your document. You can do this by inserting a section break and then selecting the number you want to restart the numbering with. In our example, we’ll restart the page numbering for our document’s Works Cited section.

Place the insertion point at the top of the page you want to restart page numbering for. If there is text on the page, place the insertion point at the beginning of the text.

A section break will be added to the document.

To learn more about adding section breaks to your document, visit our lesson on Breaks.

Challenge!

Create a new Word document. If you want, you can use our practice document.

Create a blank header. If you’re using the example, unlock the header.

Add a name to the header. If you’re using the example, type the name Tom Shelby after Professor.

Try inserting a preset header or footer.

Add today’s date to the header. If you’re using the example, add today’s date below Professor Tom Shelby.

Try adding a page number to the footer. If you’re using the example, add a page number to the bottom of the page.

Try restarting the page numbering.

/en/word2013/pictures-and-text-wrapping/content/

Word 2010: Working With Headers And Footers

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Introduction

You can make your document look professional and polished by utilizing the header and footer sections. The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain information such as the page number, date, and document name.

In this lesson, you will learn how to insert and edit headers and footers.

Headers and footers

Headers and footers can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.

To insert a header or footer:

Select the Insert tab.

From the drop-down menu, select Blank to insert a blank header or footer, or choose one of the built-in options.

The Design tab will appear on the Ribbon, and the header or footer will appear in the document.

Type the desired information into the header or footer.

To insert the date or time into a header or footer:

Place a check mark in the Update Automatically box if you would like it to always reflect the current date. Otherwise, it will not change when the document is opened at a later date.

To remove content controls:

By default, some of the built-in headers and footers have snippets of text that are called content controls. Content controls can contain information such as the document title or company name, and they allow you to enter this information into a form field.

However, you’ll often just want to type a normal header without any content controls. To do this, you’ll need to remove any content control fields from the header or footer.

Other header and footer options

There are many other header and footer options you can use to design these sections of your document. You can review the Header & Footer Tools Design tab to view and explore these options.

Adding page numbers

Word can automatically label each page with a page number and place it in a header, footer, or side margin. You can add page numbers to an existing header or footer, or you can insert page numbers into a new header or footer.

To add page numbers to an existing header or footer:

Select the header or footer. The Design tab will appear.

Place the insertion point where you want the page number to be. You can place it anywhere except inside a content control field.

From the Design tab, select the Page Number command.

If you’ve already typed information into your header or footer, it’s important to place the page number at the Current Position to avoid losing anything. If you select a page number from Top of Page or Bottom of Page, it will delete anything you’ve already added to the header or footer.

To insert page numbers into a new header or footer:

To hide the page number on the first page:

In some documents, you may not want the first page to show the page number. You can hide the first page number without affecting the rest of the pages.

Select the header or footer that contains the page number.

From the Design tab, place a check mark next to Different First Page. The header and footer will disappear from the first page. If you want, you can type something new in the header or footer, and it will only affect the first page.

To format page numbers:

Select the header or footer that contains the page number.

From the Design tab, select the Page Number command.

If you’ve created a page number in the side margin, it’s still considered part of the header or footer. You won’t be able to select the page number unless the header or footer is selected.

An alternative way to modify your page numbering is by using section breaks. To learn how to do this, read our article on Modifying Page Numbers in Word.

Challenge!

Create a new Word document.

Create a blank header.

Add your name in the header of a document.

Right-align the text in the header.

Select a built-in footer.

/en/word2010/reviewing-documents/content/

Microsoft Word: Cách Tạo Tiêu Đề Trang (Header) Và Chân Trang (Footer)

Bạn đang làm luận án, bài tập lớn, chuyên đề nghiên cứu… file văn bản có nhiều trang, bạn muốn tạo nội dung tiêu đề trang (Header) hay chân trang (Footer) chung cho toàn bộ file văn bản của mình. Ngày hôm nay, Quản Trị Mạng sẽ giúp bạn tạo và hiểu chi tiết hơn về thanh công cụ tạo nội dung đó. Nội dung trong bài được áp dụng với Microsoft Word 2010, các phiên bản khác bạn làm tương tự!

1. Tạo Header, Footer cơ bản

Xuất hiện thanh cộng cụ Header and Footer:

Nhập nội dung tiêu đề trang và chân trang. Chi tiết chức năng về thanh công cụ Header và Footer như sau:

Insert Auto text: Chèn nội dung tự động

PAGE – : – Chèn số trang

Author, Page #, Date: Chèn tên máy tính, số trang, ngày tháng năm (lấy theo ngày hiển thị trên máy tính).

Confidential, Page#, Date: Chèn Confidential, số trang, ngày tháng năm.

Created by: Hiển thị “Created by: tên máy tính”

Created on: Hiển thị “Created on: ngày, tháng, năm, giờ” (ngày thiết lập máy tính)

Filename: Tên file

Filename and path: Đường dẫn của file và tên file

Last Printed: Hiển thị “Last printed ngày, tháng, năm, giờ”. (ngày thiết lập máy in)

Last saved by: Hiển thị “Last saved by tên đặt khi cài windows”,

Page x of y: Trang thứ x trên tổng số y trang của file.

Trường hợp muốn có đường gạch ngang cùng với nội dung Header & Footer, bạn hãy dùng thanh vẽ của MS Word là Drawing như bình thường, vẽ một đường ngang ở vị trí phù hợp (ví dụ):

Close: Thoát khỏi màn hình tạo header & footer. Sau khi tạo xong nội dung header & footer bạn có thể kích đúp chuột ra màn hình nội dung trang để thoát.

2. Tạo Header & Footer cho trang chẵn, lẻ khác nhau:

Trường hợp bạn muốn nhập nội dung Header & Footer của trang chẵn, trang lẻ khác nhau:

2. Tại mục Headers and Footers:

: Lựa chọn việc nhập nội dung Header & Footer của trang chẵn, trang lẻ khác nhau.

Different first page : Lựa chọn việc nhập nội dung Header & Footer trang đầu tiên của file khác với mọi trang.

3. Sau đó bạn nhập lại nội dung Header & Footer của trang chẵn, trang lẻ riêng.

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