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Last updated
This article is based on legacy software.
Animation refers to the movement and sound accompanying text or slides in your presentation. Using animation with your lists and slides can often add excitement to your presentation by displaying text at crucial moments and making smooth transitions between topics. You can use preset animations or customize the animation to achieve the desired result.
Adding Animation to Slides
Powerpoint 2007 allows you to easily and quickly animate any object in your presentation. Objects include images, charts, text, and SmartArt. Animations may also contain sounds. The following directions will explain how to use the animations that are built into PowerPoint. For information on creating custom animations, refer to Adding a Custom Animation below.
From the View tab, in the Presentation Views group, select NORMAL The Normal view appears.
Select the slide to which you want to apply an animation
Select the object you want to animate
From the Animations tab, in the Animations group, from the Animate pull-down list, select an animation HINTS: Available options will vary depending on what you have selected. To preview an animation, with the desired object selected, hold your cursor over the name of the animation.
OPTIONAL: Repeat steps 2-4 for each slide to which you want to apply animation
Adding a Custom Animation
By using the Custom Animations pane, you can have more control over your animations. There are more animations available through the Custom Animations pane, as well.
From the View tab, in the Presentation Views group, select NORMAL The Normal view appears.
Select the slide to which you want to apply an animation
Select the object you want to animate
From the Add Effect pull-down list, select the desired type of effect ” select your effect
OPTIONAL: For more animation choices in each category,
From the Add Effect pull-down list, in the submenus, select More Effects… TheAdd (Animation type) Effect dialog box appears.
Select the desired animation
On the Custom Animation pane, in the Modify: Effect section, use the pull-down lists to customize the animation specifications NOTE: The pull-down lists in the Modify: Effect section change depending on the animation you selected in step 5.
OPTIONAL: To have your animation automatically preview when you make a selection, selectAutoPreview
Repeat steps 2-8 for each object you wish to apply animation to
Reordering Animations Using the Custom Animations Pane
The Custom Animations pane also lists all animations for the slide you are currently viewing. You can use this list to control the order of animations. To do so, follow these steps:
Select the slide you want to change
From the Modify: Effect list, select the animation for which you want to change the order
Release the mouse The order of the animations is changed.
Adding Transitions to Slides
Transitions perform an effect as you move from one slide to the next. In PowerPoint 2007 transitions can be easily added to a slide using the Transitions Gallery.
HINTS: It may be tempting to use a different transition for each slide, but doing so may be distracting and appear unprofessional. You should use few slide transitions to provide consistency in your presentation.
On the View tab, from the Presentation Views group, select NORMAL The Normal view appears.
From the Slides tab, select the slide you would like to add a transition toNOTE: The transition you apply will affect how the selected slide appears, not how it disappears.
From the Animations tab, in the Transition to This Slide group, from the Transitions Gallery, select the desired transition.NOTE: You can preview any transition by hovering your cursor over a transition icon in the Transitions Gallery.
To set the speed of the transition, from the Transition Speed pull-down list, select a speed
OPTIONAL: To add a sound to the transition, from the Transition Sound pull-down list, select a sound
Removing Transitions
Select the desired slide(s)
From the Animations tab, in the Transition to This Slide group, from the Transitions Gallery, select NO TRANSITION Transitions are removed from the selected slide(s).
Removing Animations
Animations can be removed from objects all at once using the Animations group, or one at a time using the dynamic Custom Animations pane.
Removing Animation: Custom Animation Pane Option
The following steps show how to remove one animation at a time.
Select the slide containing an animation you want to remove
In the Custom Animation pane, from the Modify: Effect list, select the animation you want to remove
Removing Animation: Group Option
The following steps show how to remove all animations from an object at once.
Select the desired slide
Select the object you want to remove animation from
From the Animations tab, in the Animations group, from the Animate pull-down list ” select No Animation Animations are removed from the object.
(Archives) Microsoft Word 2007: Creating Headers And Footers
Last updated
This article is based on legacy software.
You can create headers and footers in your Word document so that information such as the author’s name, document title, or page numbers will appear in the top and/or bottom margin of your document. You can create a header and footer that appears the same on every page, or you can customize the pages with different headers and footers.
Inserting a Header or a Footer
By default, headers and footers appear on every page of your document. Word gives you have several presets to select from; you can also begin with a blank header or footer.
Select the desired header or footer style HINT: To start with a blank Header/Footer, selectEdit Header or Edit Footer
Editing Header or Footer Content
Once you have inserted a header or footer you can edit or format the content. Additional options appear in the Header & Footer Tools Design Tab.
Edit text as desired
From the Ribbon, select additional customizing options as desired
The Header & Footer Tools Design Tab
The Header & Footer Tools Design command tab appears on the Ribbon only when an existing header or footer is active. This special command tab providing several unique header and footer formatting options.
Position Group This group allows you to adjust where your header appears on the page(s). The default setting is 0.5 inches from the top and bottom of the page.
Close Header and Footer Group From here you can exit the header/footer text box and continue editing your document.
Creating a Different First Page Header and Footer
If you want the header/footer of your document to be different on your first page, you first need to create a header or footer. You can customize headers and footers in the Header & Footer Tools Design tab, which appears only when you select a header or footer.
From the Header & Footer Tools Design command tab, in the Options group, select Different First Page The label on the first page header text box changes from Header to First Page Header.
In the First Page Header text box, insert the desired information
In the First Page Footer text box, insert the desired information
In the Footer text box, insert the desired information
In the Header text box, insert the desired information
Creating Odd and Even Page Headers and Footers
You can create different odd and even page headers and footers, which display different information on the odd and even pages of your document.
From the Headers & Footers Tools Design tab, in the Options section, select Different Odd & Even Pages
In the Odd Page Header text box, insert the desired information
In the Odd Page Footer text box, insert the desired information
In the Even Page Footer text box, insert the desired information
In the Even Page Header text box, insert the desired information
(Archives) Microsoft Word 2003: Mail Merge: Using An Excel Database For Mail Merge
Last updated Monday, Aug. 31, 2020, at 10:35 a.m.
This article is based on legacy software.
In addition to the features and functions of Excel that make your database useful, you can also use the database to merge information into Word for large mailings. This means that you will not have to duplicate information you already have in your Excel database to perform a mail merge.
NOTE: These instructions assume that you have an understanding of the Word Mail Merge process. If you need more information, refer to Mail Merge Wizard: An Overview.
Important: Before You Start
The field names of your Excel database must begin in the upper-left corner of your worksheet, cell A1 (the first row and column).
Navigating to your Excel data document is similar to selecting a Word data document.
Open a blank Word document
From the Tools menu, select Letters and Mailings » Mail Merge… The Mail Merge task pane appears.
Under Select document type, select Letters
Under Select starting document, select Use the current document
Under Select recipients, select Use an existing list
To retrieve an existing recipient list,
The Select Data Source dialog box appears.
From the Look in pull-down list, locate and select the Excel workbook you will use for your list
The Select Table dialog box appears.
If your Excel workbook has multiple worksheets, select the worksheet containing your list of recipients
The Mail Merge Recipients dialog box appears.
Select the recipient(s) you want to include in your mail merge NOTE: To edit the recipient information, refer to Working with the Recipient List.
If you have not already done so, write your letter and insert the variable fields
A preview of your first recipient appears. NOTES: For more information on editing the recipient information, refer to Working with the Recipient List.
The Merge to New Document dialog box appears.
Make the appropriate selection
Make the appropriate changes in the new document that appear
Save the document
(Archives) Microsoft Word 2003: Calculations Within Tables
Last updated
This article is based on legacy software.
Rather than performing calculations by hand, you can do basic calculations within your Word table. If your table contains several calculations, a worksheet like Excel may be a better option. The same principles of doing calculations in worksheets are used in Word. Instead of entering the actual value you want to use for the calculation, you will be referring to the cell containing the value. The cell reference is in the form of “Column ID, Row ID.” The columns are referred to by letters starting at “A.” The rows are referred to by numbers starting at 1. The first cell of the table (i.e., first column, first row) is referred to as A1.
This document explains how to use calculations within tables.
Formula Examples
Like pressing addition or multiplication keys on a calculator, you need to designate the appropriate actions when writing formulas. These actions are referred to as operators; the following comprise the basic formula operators:
Addition
+
Multiplication
*
Subtraction
–
Division
/
The following table is an example of a completed travel budget that may be included in a proposal for attending a conference. Following the first table is a description of the formulas used to perform the calculations within the table (indicated by the gray shading).
Formula for Actual Formula About the FormulaHotel
=69.95*3
Computes the total cost for the hotel stay by multiplying 69.95 by 3
Meals
=50*4
Computes the total cost of the meals by multiplying 50 by 4
Total Conference Budget
=sum (above)
Calculates the total of the costs by adding the values above the formula (B2 through B6)
Department Contribution
=b6-b7
Calculates the department contribution by subtracting the grant request from the total conference budget
Inserting Formulas
To insert a formula, determine the values or cell references required for the formula and then follow these instructions:
Place your insertion point in the cell where you want to place the formula
From the Table menu, select Formula… The Formula dialog box appears. HINT: Similar to Excel, based on the numbers in the table and the location of the cell in which you want to place the formula, Word will guess what type of formula you may want (e.g., to add all cells to the left of the formula,=SUM (LEFT) may be placed in the Formula text box).
In the Formula text box, type the desired formula
If necessary, from the Number format pull-down list, select the desired format for the result
Recalculating Formulas
To update values in a table, recalculate the formula(s) using one of the following methods.
Recalculate the Value of an Individual Cell: Keyboard Option
Windows only:
Place your insertion point in the cell, before the numerals
Press [ F9]OR Press [ Alt] + [ Shift] + [ U] The formula is recalculated.
Recalculate the Value of an Individual Cell: Mouse Option
Place your insertion point in the cell, before the numerals
Recalculating the Values of the Entire Table
Windows:
Place your insertion point within the table
From the Table menu, select Select ” Table The entire table is selected.
Press [ F9]OR Press [ ALT] + [ Shift] + [ U] All formulas are recalculated.
Macintosh:
From the Edit menu, select Select All
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