Xu Hướng 2/2023 # 5 Ways To Change Text Case In Excel # Top 3 View | Hoisinhvienqnam.edu.vn

# Xu Hướng 2/2023 # 5 Ways To Change Text Case In Excel # Top 3 View

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You’ve probably come across this situation before.

You have a list of names and it’s all lower case letter. You need to fix them so they are all properly capitalized.

With hundreds of names in your list, it’s going to be a pain to go through and edit first and last names.

Thankfully, there are some easy ways to change the case of any text data in Excel. We can change text to lower case, upper case or proper case where each word is capitalized.

In this post, we’re going to look at using Excel functions, flash fill, power query, DAX and power pivot to change the case of our text data.

Video Tutorial

Using Excel Formulas To Change Text Case

The first option we’re going to look at is regular Excel functions. These are the functions we can use in any worksheet in Excel.

There’s a whole category of Excel functions to deal with text, and these three will help us to change the text case.

LOWER Excel Worksheet Function

UPPER Excel Worksheet Function

PROPER Excel Worksheet Function

The PROPER function takes one argument which is the bit of Text we want to change into proper case. The function will evaluate to text that is all proper case where each word starts with a capital letter and is followed by lower case letters.

Copy And Paste Formulas As Values

After using the Excel formulas to change the case of our text, we may want to convert these to values.

This can be done by copying the range of formulas and pasting them as values with the paste special command.

Press Ctrl + C to copy the range of cells ➜ press Ctrl + Alt + V to paste special ➜ choose Values from the paste options.

Using Flash Fill To Change Text Case

Flash fill is a tool in Excel that helps with simple data transformations. We only need to provide a couple examples of the results we want, and flash fill will fill in the rest.

We can also use the keyboard shortcut Ctrl + E for flash fill.

Flash fill will work for many types of simple data transformations including changing text between lower case, upper case and proper case.

Using Power Query To Change Text Case

Power query is all about data transformation, so it’s sure there is a way to change the case of text in this tool.

With power query we can transform the case into lower, upper and proper case.

Text.Lower Power Query Function

This will create a new column with all text converted to lower case letters using the Text.Lower power query function.

Text.Upper Power Query Function

This will create a new column with all text converted to upper case letters using the Text.Upper power query function.

Text.Proper Power Query Function

This will create a new column with all text converted to proper case lettering, where each word is capitalized, using the Text.Proper power query function.

Using DAX Formulas To Change Text Case

When we think of pivot tables, we generally think of summarizing numeric data. But pivot tables can also summarize text data when we use the data model and DAX formulas. There are even DAX formula to change text case before we summarize it!

LOWER DAX Function

We can enter the above formula into the Measure editor. Just like the Excel worksheet functions, there is a DAX function to convert text to lower case.

However, in order for the expression to be a valid measure, it will need to be wrapped in a text aggregating function like CONCATENATEX. This is because measures need to evaluate to a single value and the LOWER DAX function does not do this on it’s own. The CONCATENATEX function will aggregate the results of the LOWER function into a single value.

Similarily, we can enter the above formula into the Measure editor to create our upper case DAX formula. Just like the Excel worksheet functions, there is a DAX function to convert text to upper case.

Missing PROPER DAX Function

We might try and create a similar DAX formula to create proper case text. But it turns out there is no function in DAX equivalent to the PROPER worksheet function.

Using Power Pivot Row Level Formulas To Change Text Case

This method will also use pivot tables and the Data Model, but instead of DAX formulas we can create row level calculations using the Power Pivot add-in.

Power pivot formulas can be used to add new calculated columns in our data. Calculations in these columns happen for each row of data similar to our regular Excel worksheet functions.

Not every version of Excel has power pivot available and you will need to enable the add-in before you can use it. To enable the power pivot add-in, go to the File tab ➜ Options ➜ go to the Add-ins tab ➜ Manage COM Add-ins ➜ press Go ➜ check the box for Microsoft Power Pivot for Excel.

This is the same data model as creating a pivot table and using the Add this data to the Data Model checkbox option. So if our data is already in the data model we can use the Manage data model option to create our power pivot calculations.

LOWER Power Pivot Function

Press Enter to accept the new formula.

The formula will appear in each cell of the new column regardless of which cell was selected. This is because each row must use the same calculation within a calculated column.

UPPER Power Pivot Function

=UPPER(ChangeCase[Mixed Case])

We can do the same thing to create a calculated column that converts the text to upper case by adding a new calculated column with the above formula.

Missing PROPER Power Pivot Function

Unfortunately, there is no power pivot function to convert text to proper case. So just like DAX, we won’t be able to do this in a similar fashion to the lower case and upper case power pivot methods.

Conclusions

There are many ways to change the case of any text data between lower, upper and proper case.

Excel Formulas are quick, easy and will dynamically update if the inputs ever change.

Flash fill is great for one-off transformations where you need to quickly fix some text and don’t need to update or change the data after.

Power query is perfect for fixing data that will be imported regularly into Excel from an outside source.

DAX and power pivot are can be used for fixing text to display within a pivot table.

Each option has different strengths and weaknesses so it’s best to become familiar will all methods so you can choose the one that will best suit your needs.

## How To Change Uppercase To Proper Or Title Case In Microsoft Excel?

How to change uppercase to proper or title case in Microsoft Excel?

Sometime you may need to change uppercase letters to title case or proper case as following screenshot shown. And this article will guide you to change all uppercase letters or text strings to proper case or title case in Microsoft Excel.

Change uppercase to proper/title case in Excel with PROPER function Change uppercase to proper/title case in Excel with VBA code Change uppercase to proper/title case in Excel with Kutools for Excel

Change uppercase to proper/title case in Excel with PROPER function

Microsoft Excel’s Proper function can change any text to proper cases. Please do as this:

1. In the adjacent blank cell B2, enter this formula: =PROPER(A2), see screenshot:

2. Then press Enter key, select cell B2, and drag the fill handle over the range that you want to contain this formula. And all of the upper case text has been converted to the proper case. See screenshot:

Note: As they are formulas, when you copy and paste them, you need paste them as values.

Change uppercase to proper/title case in Excel with VBA code

1. Active the worksheet that you want to use.

Sub ProperCase() 'Updateby Extendoffice Dim Rng As Range Dim WorkRng As Range On Error Resume Next xTitleId = "KutoolsforExcel" Set WorkRng = Application.Selection Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8) For Each Rng In WorkRng Rng.Value = Application.WorksheetFunction.Proper(Rng.Value) Next End Sub

Change uppercase to proper/title case in Excel with Kutools for Excel

The Change Case tool of Kutools for Excel can help you easily change the text or letters to any kinds of cases. So does the proper/title case in selections.

1. Select the range which you will change uppercases to proper / title cases.

3. In Change Case dialog box, check the Proper Case option, and you can preview the results at the Preview Pane. See screenshot:

Note: This utility of Proper Case can not only change uppercase to title case, but also can change all case in the selection to title case.

Demo: change all uppercase letters to proper or title case

Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails…

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## Change Word’S Default Table Properties To Suit The Way You Work

By default, Word inserts a table with borders. If that’s not your preference, change these default settings.

Word’s a wiz at inserting and formatting tables, but by default, tables have borders. If you have to delete borders a lot, consider changing the default border property for tables. First, I’ll show you a quick way to delete borders for a single table. Then, I’ll show you how to change the default properties, so Word will insert a borderless table, by default.

Deleting borders once

When you insert a table using the Table option on the Insert tab (or the Table menu in Word 2003), the resulting table has borders.

If you’re using Word 2010, you can quickly remove those borders as follows:

In Print Layout (Normal) view, Word displays a light blue broken line to indicate the cell dimensions, but you won’t see those lines in Print Preview, and Word won’t print them.

Changing the border default

Occasionally removing the borders from a table is a simple task. If you do so frequently, consider changing the default settings as follows in 2010 and 2007:

In the Table Styles group, find an autoformat that best represents the default format you want. In this case, we’ll use the first autoformat, named Table Grid.

In the resulting dialog, choose No Border from the Borders dropdown.

After removing the borders from the Table Grid autoformat, you’re ready to set it as the new default, as follows:

Choose Set As Default.

In the resulting dialog, select the All Documents Based On The chúng tôi Template. If you retain the default, This Document Only, Word will use the format as the default in the current document only.

In Word 2003, you can change the default and set it as a default via the same dialog, as follows:

Choose Table AutoFormat from the Table menu.

In the resulting dialog, choose Table Grid (you can choose any format you like, I’m choosing the simplest).

In the resulting dialog, choose No Border from the Borders dropdown.

Check the Add To Template option in the bottom-left corner. Don’t check this option unless you want to change the default for all new documents.

After changing the default in the Normal template, Word will insert tables with no borders. Choose the default options that you use the most and alter them as needed after the fact rather than settling for Microsoft’s default and always changing them.

## Top 5 Ways To Undo Last Action Quickly

Undo, Redo shortcut keys for MAC & Windows and other foremost needed Functions:

Easy and Essential keyboard shortcut functions of Excel you’ve been looking for.

There is a list of essential Excel Shortcuts which will help you get in your Comfort Zone.  If you spend a lot of time in Excel then you must know about these Easy Excel Shortcuts. The Undo Shortcut in Excel is the must-have and the handiest shortcut that people Should learn.

Even though these are the basic Shortcuts, But I’m still writing these for the Beginners to have a clear understanding. So, here we have the Undo, redo, and other shortcut key functions.

Look at the following functions. These are not displayed as buttons in the toolbar of the text editor. Whereas, you can use these keyboard shortcuts for a copy. Learn about the Keyboard Shortcuts in Word & Keyboard Shortcuts in Excel.

What are the

keyboard shortcut keys for undo

?

The list given below guides about the list of Keyboard Shortcuts. Which is Undo Shortcut keys, that will help you know how you can undo on different operating systems?  Let us see for PC Desktop, Laptop and the copy shortcut for mac

#1 The Undo Shortcut Key in Excel or the shortcut key in Word for PC desktop and laptop = Ctrl+Z

#2 The Undo Shortcut Key in Excel or the shortcut key in Word Apple desktop and laptop = ⌘+Z

#3 The Undo Shortcut Key in Excel or the shortcut key in Word Google Chromebook = Ctrl+Z

Keyboard Shortcuts for UNDO & REDO in Windows & Mac

Keyboard shortcuts to perform UNDO & REDO in windows & mac will be as follows:

The Keyboard Shortcut Command for Undo is Ctrl+Z or Alt+Backspace in Microsoft Windows and Command+Zin Apple Macintosh.

The Keyboard Shortcut Command for Redo is Ctrl+Y or Ctrl+Shift+Z in Microsoft Windows and Command+Shift+Z or Command+Y in Apple Macintosh.

Tip: Many of the programs even support pressing the above keys multiple times for multiple undo’s. Well, in this case where you’re using Adobe Photoshop and the other programs, you would need to add additional keys to perform a multiple undo. Does anyone know what happens in Adobe Photoshop? Here, you press Ctrl+Alt+Zin order to perform the multiple undo’s. This undo & redo can also be used in Microsoft Word.

Press

Ctrl

+

Z

for undo command for Windows

Press

+

Z

for multiple undo command for Mac

Tip: The shortcut key for Excel or the shortcut key in Word to redo an undo is Ctrl+Y most of the time (and ⌘+Y on Mac). ⌘+Y is the keyboard shortcut for mac. The Redo Shortcut key which is used for Apple and Mac Operating System.

Press

Ctrl

+

Y

for a redo in Windows

Press

+

Y

for a redo in MAC

These are the ways by which you’ll be able to make use of the UNDO Shortcut Key in Excel and the Redo Shortcut Key in Excel.

Summary: You can press Ctrl+Z to undo any changes in Excel. On the other hand, pressing Ctrl+Y will redo the undo command. These Undo-redo Shortcuts can also be used multiple time to perform undo-redo changes,

When you want to

Redo an action

If you’ve undone something and you want to Redo your Action, you have got the Redo Shortcut key. In order to redo something, you’ve undone, you need to press Ctrl+Y which the keyboard shortcut key for Redo or press F4. (In case, if F4 fails to work, you’ll need to press the F-Lock key or the Fn Key and then Press F4).

While you

Redo an action on Mac

In order to Redo an action or Redo something that has undone, you’ll need to press ⌘+Y.

Or else,

In this tutorial, you guys might have looked at the shortcuts for undo, redo.

You can even repeat the action by pressing F4.

In this blog, we have explained how you can use the Shortcut keys for the illustration of how you can undo and redo your work, by using the Undo Shortcut key and making use of the Redo Shortcut Key you can experiment or try the task on your Worksheet.

What is to be kept in mind is, with the support of the Quick Access Toolbar you’ll show the Undo, Redo, and Repeat commands. This will make it a lot easier for you to see and understand the history of your changes.

Whenever you try on a Formula, suppose you wish to Calculate the Total price of a Product.

In the Next step, you apply the currency formatting on the Unit Price and the Total columns.

And then finally, you plan to apply a light green border to the entire table.

Now when you’ll go and check on the Undo command on the ribbon tab, you’ll see each change listed there or you learn this from Advanced Excel Course. You can make use of the same drop-down menu to undo all the 4 changes. Then you’ll be able to use the drop-down option under the redo in order to redo all the 4 changes. Well, what Excel does is, Excel tries to keep a record of the last 100 changes in the file. And don’t you think this is the most powerful way to move back in time, in case if you end up making a mistake.

Steps for Undo & Redo Shortcut Keys

SHORTCUT KEYS

STEPS TO PROCEED

For Undo

Ctrl

+

Z

To reverse your last action, just by pressing CTRL+Z. You can reverse more than one action.

For Redo

Ctrl

+

Y

This is going to reverse your last Undo action. You just need to press CTRL+Y.

Reverse not just one but more than one action that has undone by you. Make use of the Redo Command as the Keyboard Shortcut Key once you have to use the Undo command.

Select all

Ctrl

+

A

While you’re about to perform a function on all the content in the text editor, you’ll need to make the selection. Place the cursor anywhere in the text editor and then press CTRL+A.

Full-screen

F11

In order to view the text editor in the full-screen mode. The shortcut key is F11. Press the F11. And in order to exit the full-screen mode, press F11 again.

A Quick Recap of

Undo & Redo Shortcut Keys in Excel

:

The shortcut key for the Undo option is Ctrl + Z on Windows and Command + Z on a Mac. Each and every time I use this shortcut, Excel will move back one step.

The shortcut for Redo is Ctrl + Y on Windows and Command + Y on the Mac.

Just like Undo, the times you’ll use this shortcut, you are definitely likely to move forward one step.

So, remember the point that you can use the shortcuts for Undo and Redo as many times as you wish to. You can step backward and forward both through your changes.

Then comes the repeat command. The Repeat Command works a bit differently. This Shortcut Key will allow you to perform the same command again and again with just a simple shortcut. The shortcut which is used for the repeat is F4 or you can even use Ctrl+Y on Windows. When using the same for Mac or Apple, you can use the Command+Y on a Mac.

Well, not all the commands can be used on repeat, but the ones that can be used will let you enable the repeat button in the quick access toolbar.

So, let’s consider an example, the last thing we did in the earlier steps was to apply a border, so that you’re able to use the repeat shortcut whenever you need to apply the same border to the summary table.

And if I plan to apply a fill into this header row, you’ll be able to make use of the repeat for that as well.

But, if you plan to add a formula with the aim to summarize the sales by the color using SUMIF function…

The Repeat command is not available.

Did you know that the repeat shortcut can be well utilized? and also, can be used from time to time for a variety of actions? This includes formatting, inserting of sheets, and then deleting of the rows.

When you want to

Repeat an action

In order to repeat an action or to repeat a task, this could be a paste Operation. What are you going to do? You need to press Ctrl+Y or F4. In case, if F4 fails to work. You’ll need to press the F-Lock key or the Fn Key and then Press F4.

While you

Repeat action on Mac

In order to Repeat action on Mac. Or to repeat something simple, this could be a paste Operation, press ⌘+Y

OR

Note: This can also be used in Microsoft Word 2000, 2006, 2010, 2013, 2016, 2019

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