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In this article, we would like to share 2 easy methods to adjust contents to fit in cells in your Word table.
This is surely not eye-catching. How about finding ways to fix a table size but make contents fit it?
Following are 2 ways available:
Method 1: Set a Table One Time
Now you will open the “Cell Options” dialog box. Go to “Options” part, and clear “Wrap text” box.
And check “Fit text” box instead.
Method 2: Utilize VBA Codes
The VBA editor in Word allows you to type codes to customize your own Word features to get jobs done in a quick and neat way. So you can comfortably use codes to make the miracle happen.
Sub AutoFitTextForAllTableCells() ' Check if there are any tables in the document Dim objTable As Table Dim objCell As Cell ' Process each cell in each table and set the options accordingly For Each objTable In ActiveDocument.Tables For Each objCell In objTable.Range.Cells objCell.WordWrap = False objCell.FitText = True Next Next Else MsgBox("There is no table in this document!") End If End Sub
Prepare for the Impending Failure
Incidents will always catch you off guard. So the best way is to take time and make preparation. Precautious measures can include backing up files and shelling out some money to get a corrupt Word doc recovery tool. Since data loss can happen to anyone at anyplace, it’s time to do something.
Author Introduction:
Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel data error fix tool and pdf repair software products. For more information visit www.datanumen.com
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How To Create A Table Of Contents In Microsoft Word
How to create a Table of Contents
Apply the built-in Heading styles to the headings in your text.
Creating a table of contents in a Microsoft Word document is a two-step process. First, identify the text that you want to appear in the Table of Contents. Second, tell Word to insert the Table of Contents. Having created your Table of Contents, you can then customize it in several ways, to suit your needs.
On this page
Identify the text that you want to appear in the Table of Contents
If these don’t appeal to you, there are several other ways to apply a style.
In the same way, apply the Heading 1 style to other major headings in your document. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-headings etc.
If you don’t like the way the heading styles look (eg, you want a different font or font size or colour), don’t format the text directly. Instead, modify the heading styles.
Create the Table of Contents
Word 2003 and earlier versions
Display the Table of Contents dialog. To do that:
Word 2007 and Word 2010
Choose one of the following items on the menu.
There is a built-in “Manual Table”. This takes you back to the era of the electric typewriter. If you like typing things out for no good reason and your life expectancy is a lot longer than mine, this is for you.
At the bottom of the menu, you can choose Insert table of contents. This displays the Table of Contents dialog that was also in earlier versions of Word. If you want two or more tables of contents in one document, you must choose this option for at least the second and subsequent tables of contents.
Using a table of contents content control in Word 2007 or Word 2010
You can use the content control to manage your table of contents (Figure 1).
Figure 1: A table of contents in a content control
If you attempt to insert another custom or built-in table of contents that will be placed in a content control, then the new one will over-ride the existing one. If you want more than one table of contents in a document, use the “Insert table of contents” menu option for all, or at least the second and subsequent, tables of contents.
How to create a custom table of contents and have it appear on the Table of Contents menu in Word 2007 or Word 2010
Insert your table of contents into any document, and adjust it to suit your needs.
Add text above and/or below the table of contents as required (for example, add a heading “Table of Contents”, preferably formatted with the built-in TOC Heading style).
Select the text above, the table of contents, and the text below.
In the Create New Building Block dialog:
give your table of contents a name
in the Gallery list, choose Table of Contents
in the Category list, choose ‘Create new category’ and name your new category
Word displays entries in the menu in alphabetical order by category. Sadly, there are few letters in the alphabet before the “B” for “Built-In”. If you want your custom tables of contents to appear before the Built-In category, but there is no name between “A” and “Built-In” that suits you, then put a space at the beginning of the category name. For example, name your category ” Shauna”. A space is alphabetized before a letter, so ” Shauna” will be displayed before “Built-In”.
Customize the Table of Contents (if you need to)
How to change the look of the headings in the document
Use the Document Map
How to change the look of the Table of Contents itself
To modify the Table of Contents itself, you need to display the Table of Contents dialog. To display the dialog for an existing table of contents:
From the Table of Contents dialog you can modify the Table of Contents in several ways.
By default, Word shows three levels in your Table of Contents. That is, it puts the text from Heading 1, Heading 2 and Heading 3 in the Table of Contents. If you want to show more or fewer levels, in the Table of Contents dialog, change the number in the Show levels box.
For sophisticated customization, you can edit the switches in the TOC field.
How to create a table of contents for several documents
To create one table of contents for several documents, you need to do the following.
Create a separate document to hold the table of contents (we’ll call this “the ToC document”).
For ease, put all the documents, and your ToC document, in the one folder.
In your ToC document, use an RD (Reference Document) field for each document that you want to include in your Table of Contents.
To insert an RD field, do ctrl-F9 and, within the brackets that Word gives you, type RD “filename“. For example { RD “Chapter 1.docx” }. You can’t type the curly brackets by hand. You must do ctrl-F9.
If you can’t put all your files in one folder, you must use double backslashes and double quotes. For example, { RD “C:\My folder\Chapter 1.docx” }.
Add an RD field for each document that you want to reference, in order.
Create the Table of Contents in this ToC document in the usual way.
Remember the page number rule: “The Table of Contents will pick up whatever pagination appears in your document”. It applies when using RD fields to create a ToC for many documents. You may have to set the starting page number manually in each document if you want pagination to run consecutively through your project.
Other tips about Tables of Contents
If you have Word 2003, Microsoft has some great online training about Tables of Contents available for free. See
A Table of Contents is a field, not ordinary text. To see fields in your document, you can tell Word to display fields with grey shading. The grey doesn’t print, but it reminds you that this is a field, not ordinary text. To display fields with grey shading:
Tables of Contents don’t update automatically when you add a new heading to your document. This is because a ToC is a field. To update a Table of Contents, put your cursor in the Table of Contents and press F9 to update it. Or ctrl-a F9 to update all fields in the document. In Word 2007 and Word 2010, if your table of contents is in a content control, you can use the content control to update the ToC.
When you update your Table of Contents, always choose to update the Entire Table (Figure 2).
Figure 2: Whenever you see this box, always choose the second option and update the entire table.
The Table of Contents will pick up whatever pagination appears in your document. To control page numbers, see How to control the page numbering in a Word document at the Word MVP FAQ site
If the tabs in your Table of Contents seem to have gone crazy, see Whenever I update my Table of Contents it acquires unwanted tabs, and I have to press Ctrl+Q to get rid of them at the Word MVP FAQ site
To solve the problem, select the whole of the Table of Contents (selecting a few paragraphs either side is OK). Do Shift-F9. You’ll see the field codes exposed, and they’ll look something like { TOC o “1-3” h z }. Edit these codes to remove the h. Press F9 again to re-generate the ToC and hide the field codes. (By the way, you can’t type the curly brackets yourself. If won’t work. If you want to type out the field codes manually, use ctrl-F9 to create the curly brackets.)
Note: It is also possible to create a Table of Contents by marking each individual paragraph that you want to appear in the ToC. Then, you tell Word to use your marked paragraphs to create the ToC. You do this using { TC } fields. It seems to me that the chance of human error in accidentally omitting to mark a heading is large. I wouldn’t risk it. But if you’re interested, look at Word’s help under TC.
Related pages
How to number headings and figures in Appendixes in Microsoft Word – includes information on creating a table of contents when you have appendixes in your document
How to use the Document Map in Microsoft Word – the Document Map roughly mirrors your table of contents
How To Merge And Split Tables And Cells In Microsoft Word
You can easily merge and split cells in Microsoft Word to make your tables more interesting and more suited to the data you are trying to share. When you merge two or more cells, you are bringing them together in one cell. When you split a cell, you are dividing it from one cell into multiple cells.
You can merge and split tables on the individual cell level, as well as on the larger, table-wide level. In this article, I’ll show you how to merge and split table cells and tables in Word.
How to Merge Cells in a Word Table
Merging cells in a table combines two or more adjacent cells of the same size into one larger cell.
First, select the cells you want to merge. They can be adjacent cells in a row or column.
Or they can be adjacent cells that span multiple rows and columns.
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Either way, your cells are now merged.
How to Split Cells In A Word Table
Splitting table cells in Word is only slightly more complicated than merging them. You can use the split command to one or more cells into a set number of rows and columns. Here’s how it works.
Let’s first say that we just one to split a single cell into two cells. First select the cell you want to split.
And that cell we selected is now two cells.
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As you probably guessed from the options in that Split Cells window, you can also get a little more complex with cell splitting. Let’s say we had a table like the one shown below. And we want to take those selected cells (the ones in gray under the second column header) and turn them into two big rows of three columns each.
When we hit “OK” the table turns out just like you’d expect.
And obviously, this is just a quick look. You can get just about as complicated with your table layout as you’d want.
How to Split a Table in Word
You can split an entire table in Word. This can be useful for splitting long tables into two separate tables—mostly in hopes of dealing with formatting issues that multi-page tables can sometimes cause.
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Your table is now split into two tables.
How to Merge a Table in Word
And as you might expect, you can also merge tables together. There’s no button on the menu for this one, though. You have to do it by dragging and dropping.
Drag the table until its top row aligns with the bottom row of the table you’re merging into.
When you release your mouse button, Word merges the two tables.
Now you know how to easily merge and split tables and table cells in Microsoft Word. Of course, like with any other Word feature, this one takes some playing with. Especially if you’re doing complex merges and splits (or merging together long tables), formatting can sometimes get a little weird.
In This Guide, You Will Learn How To Merge Cells And Columns In Excel Using Different Methods. Click Here To Learn More.
You can organize and manipulate the data by merging the rows and columns to suit your report. What’s more, Excel allows you to unmerge the cells.
Reasons for Merging Cells
Merge Options
There are four primary merge options available in Excel.
Merge & Center: This alternative merged cells and aligns text at the center while retaining the top and left most data.
Merge Across: This option combines cells in columns without changing their alignment.
Merge Cells: It is the simplest method of merging the selected cells
Unmerge Cells: It is the opposite of merging because it unmerges or splits the cells.
Let’s get started on how to merge cells in Excel
Method 1: Merge & Center Option in Excel
The Merging command is located on the Excel Home Tab.
How to Merge Columns in Excel
It is easy to merge columns in Excel. Select the multiple columns you wish to join and repeat the above process.
The first step is to highlight the two columns you want to merge. For instance, you may want to combine the ” First Name” and ” Last Name” like in the example below.
Method 2: Merging Multiple Cells using the Format Method
Another easy method to merge cells is using the format menu.
Highlight the multiple cells to be merged.
Although 53% of excel users utilize the Merge Cells Feature, merging cells creates multiple data problems. First of all, it is difficult to copy and paste data. Secondly, it is impossible to highlight a single column that contains numbers as data. Thirdly, the option of Autofill is disabled, which makes it challenging to save on time on Excel. Lastly, since merged cells are not similar to the original cells, you cannot use essential Excel features such as COUNTIFS and SUMIFS. Therefore, the ideal alternative to counter these problems is using the “Center Across Selection” merging option.
How to Merge Cells without Losing Data
Method 1: Center Across Selection
Center Across Selection does not modify and combine cells. Instead, it only aligns the relevant text at the center. Therefore, when merging cells, you don’t lose any functionality such as copy, paste, or Autofill.
However, the only difference is that the cells are intact, including their functionality. Please note that this option only works for horizontal groups. Therefore, you’ll need to merge cells vertically. What’s more, ensure that you join cells with single entries because data from multiple entries may be unsuccessful to emerge.
Method 2: Concatenation Formula
The Concatenation formula is the best option for merging cells if you don’t want to lose your data. What’s more, this formula is the best for joining multiple cells such as ” First Name” and ” Last Name ” into a single cell. However, a new cell will be created for the result.
First of all, select cell ” C2” and apply the CONCATENATE formula (A2,” ” B2) to get the desired results.
A2 refers to the first cell to be merged, whereas B2 is the last cell to be merged.
The space between the first name and the last name is represented by the two quotations (“) marks.
Method 3: How to Merge cells using Ampersand (&) Operator
The Ampersand (&) Operator is similar to the Concatenation formula. However, whereas ampersand uses “&” operator function, the latter use the CONCATENATE function.
How to Unmerge Cells In Excel
If you need to split the previously merged cells, then you can unmerge them.
Limitations of Merging Cells using Excel
However, Excel’s primary weakness is that only the upper-left value of cells is retained while all other data is discarded. Although data from one cell is retained, the contents of two or more cells cannot be merged. Consequently, only the data from the upper-left will be kept after merging.
Secondly, Excel only merges cells that form a rectangular shape. For instance, it is possible to combine data from cells C1, C2, D1, and D2. However, it is impossible to merge cells from C1, C2, and B1 only. Lastly, the sort command does not function on the already merged cells.
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